USAID Government Accountability Initiative (GAI)
*Please email GAI-Belgrade@checchiconsulting.com for the full RFP.*
REQUEST FOR PROPOSALS (RFP)
Electronic Register of Corruption Cases
Checchi and Company Consulting, Inc. -
The USAID Government Accountability Initiative, implemented by Checchi and Company Consulting, Inc., is requesting proposals from qualified offerors for development and implementation of an Electronic Register of Corruption Cases (ERCC).
July 3, 2020
August 3, 2020
Point of Contact
Name: Uroš Čuljković
Tel: 381 11 4145 880
The USAID Government Accountability Initiative (GAI) is a four-year, US Agency for International Development-funded project awarded in February 2018 to implementing partner Checchi and Company Consulting, Inc. GAI works with key Serbian stakeholders at the national and local levels to increase government accountability at the national and local levels. Under GAI’s third component - Adjudication of Corruption Cases - GAI works with specialized anti-corruption court units and public prosecutors’ offices (PPOs) to support the adjudication of corruption cases and to establish an Electronic Register of Corruption Cases (ERCC). The establishment of these specialized anti-corruption units (in Higher Courts and Higher Public Prosecutor Offices in Belgrade, Novi Sad, Niš, and Kraljevo) is based on the adoption of the new Law on Organization and Jurisdiction of Government Authorities in the Suppression of Organized Crime, Terrorism and Corruption, which entered into force on March 1, 2018.
Under Component 3 Adjudication of Corruption Cases, GAI will:
1. Support anti-corruption specialized court units in implementing the new Law on the Organization and Jurisdiction of State Organs in Fight against Organized Crime, Corruption and Terrorism Financing.
2. Develop procedures and methodology for data collection, record keeping and statistical reporting on corruption cases.
3. Establish an electronic register of corruption cases (ERCC) to support information sharing between different institutions working on the investigation and prosecution of corruption cases.
The ERCC is a reporting tool that will provide regular and ad hoc reports with timely information on the status of corruption cases, detect bottlenecks in the prosecution and adjudication of these cases and enable the identification of strategies to increase the efficiency of these court and public prosecutor’s offices units. The register will communicate with the existing Case Management Systems within the judiciary sector and will base its reports on the data stored in their databases.
Purpose and objective
As a pre-accession candidate, the Republic of Serbia (RS) is carrying out judicial reforms according to the European Union`s (EU) accession requirements. The accession negotiations for Chapter 23 (‘the Judiciary and Fundamental Rights’) of the Acquis were formally opened in July 2016. As part of the negotiation process, the Republic of Serbia needs to meet a number of interim benchmarks. Successful implementation of these benchmarks will result in a more efficient, effective, accountable, professional, and independent justice sector in the country.
The need for reliable, unified judicial statistics at the national level has been identified for a long time as an important priority in several EU Annual Country Progress Reports as well as in several judiciary analytical reports developed by other international institutions (World Bank, USAID etc.). The existence of unified judicial statistics at the national level is available to all interested parties in the justice and public sectors and can contribute to better policy decisions, cost savings, and increased effectiveness of justice sector agencies.
The EU Progress Report in 2014 states that “the current system of collecting court statistics is not efficient and does not allow making a meaningful analysis of the performances of the Serbian judicial system.” The 2014 World Bank, in its “Serbia Judicial Functional Review” document emphasizes that in order to be effective “Courts, PPOs and the Councils need meaningful, accurate, and timely statistics”. Further, it concludes that “There is no overall software ‘umbrella’ that provides sector-wide statistical information, which impairs evidence-based decision-making.”
More recently, one of the recommendations from the screening report in the area of the fight against corruption noted in the Action Plan for Chapter 23, section 2.3.4 is the necessity to “Improve the collection of unified statistics on corruption, with a clear distinction between the various criminal acts with a possibility for a detailed assessment of the length of the cases, outcomes etc.”. As a result of the implementation of the activities related to this recommendation, “a system for collection of unified statistics on corruption will be established, that enables monitoring different types of criminal offences, length of the cases, outcome of the proceedings, etc.”
The establishment of such a system will have impact on the following matters:
– Positive opinion of the European Commission (EC) stated in the Annual Progress Report on Serbia;
– Data on criminal cases with elements of corruption can be effectively collected and disclosed at any time;
– Improved statistical analysis of data on the activities within the criminal offenses with elements of corruption and use of the results obtained for criminal policy planning.
Offerors must have:
Economic and financial capacity
· The average annual turnover of the tenderer of the last three (3) closed financial years must be at least 750.000 EUR;
· At least 8 experts in the fields related to this tender (development, installation/maintenance, customization) out of which at least 1 is business analyst and 4 are software experts. Experience in the justice sector will be considered an asset.
· Offerors must submit a signed Statement of Commitment by each expert indicating that the expert agrees to work on this project for that offeror. In case the expert is prevented to work on the project during the implementation, the offeror must provide expert with similar or better experience. Any change within the proposed team of experts after award of the subcontract needs to be approved by GAI;
· The tenderer must have ISO 27001 certification, and the tenderer or the Manufacturer (if the tenderer is not the Manufacturer) must have ISO 9001 certification. The tenderer must provide written evidence of both certifications.
Previous relevant experience
· The tenderer has successfully completed at least one (1) individual contract of at least 200.000 EUR in the field of software development within the five (5) year period prior to the closing date of submission of the tenders;
· The Tenderer has successfully completed at least one (1) individual contract of at least 150.000 EUR in the field of Reporting Management System IT solution, including software architecture design, customization, development, and project management;
Submission of Proposals
Proposals should be submitted electronically to GAI Project Office in Belgrade, Serbia, to the email address: GAI-Belgrade@checchiconsulting.com, no later than August 3, 5 p.m. (CET). Bidders should provide reference to the RFP number (in the subject line of the email). Any proposals that arrive after this time, will be considered at Checchi’s discretion.
Questions and Clarifications
All questions and requests for clarification regarding this RFP should be submitted electronically to GAI-Belgrade@checchiconsulting.com, no later than July 20. GAI will publish answers to questions and requests for clarifications that may be of interest to all potential bidders/interested parties on the website www.odgovornavlast.rs.
All correspondence must provide reference to the RFP number (in the subject).
Content of the Proposals
Proposal must include:
1. Technical Proposal Form: proposed technical approach, relevant previous experience of the organization in the field and professional/organizational capacities (including the key project team members and relevant experts that will directly work on design, development, or content creation (Annex II)). The offeror must describe how it will address requirements listed in this RFP and provide a detailed description of the activities, reporting, and quality assurance mechanisms that will be put in place, while demonstrating that the proposed methodology will be appropriate to the local conditions and context of the work.
2. Financial Proposal Form: costs presented in Excel, developed by offeror (Annex III). When calculating its financial offer, the offeror should include all anticipated costs for the assignment such as labor, travel, accommodation, and Defense Base Act insurance. Please be advised, DBA insurance is mandatory for all subcontractors, at their expense. DBA insurance is 2% of labor costs. DBA insurance cannot be added to the cost afterwards or be reimbursed.
Any airfares should be for the lowest cost economy class and Fly America compliant.
3. Proposal Submission Form (Annex IV).
 Official Gazette of Republic of Serbia no. 94/16
 Annex to COM(2014)700 final of 8.10.2014, p. 42
 “World Bank Group. 2014. Serbia Judicial Functional Review. Washington, DC. © World Bank. https://openknowledge.worldbank.org/handle/10986/21531 License: CC BY 3.0 IGO.”
 Revised Action Plan for Chapter 23 – Fight Against Corruption, page 76.