ERT Senior Grants Manager

  • Mid-level, Full-time staff position
  • Posted on 30 May 2018

Job Description

Requisition ID: req2039
Job Title: ERT Senior Grants Manager
Sector: Grants
Employment Category: Fixed Term
Employment Type: Full-Time
Location: USA-Global - Roving

Job Description
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC Emergency Unit
The IRC Emergency Unit (EU) leads and oversees IRCs global emergency preparedness and response activities. The mission of the EU is to help meet the immediate survival needs and reduce suffering in conflict or disaster affected populations during the acute phase of an emergency. The EU also works in protracted emergencies, where the risk to life may be reduced but the population is still subjected to rights abuses and a lack of basic services.

The EU is charged with enhancing the IRC global and country level emergency preparedness capacity. We do this by supporting the development and training of Country Emergency Teams, assisting in the development of emergency focused partnerships with local civil society organizations, maintaining regional and global capacity to rapidly identify and deploy qualified emergency response personnel and supporting country-level contingency planning.

Job Overview/Summary:
The IRC ERT staff is expected to be deployed in the field, either in an emergency or roving capacity, for up to 65% of the time and must be able to deploy to the site of an emergency within 72 hours of notification.

Members of the Emergency Response Team are deployed to either support existing country programs in their emergency response, or to initiate a new program in the crisis zone. The overall responsibility of the team is to rapidly and effectively design, develop and manage the IRC’s on-site humanitarian response to meet the immediate needs of the affected population. The ERT is also responsible for supporting the transfer of responsibilities and knowledge to the long-term staff to ensure the continuity of IRC programming and operations.

The ERT Grants Senior Manager will be responsible for the development of proposals to support the emergency response, as well as corresponding donor communications/reports, and grants management. During emergency deployments the ERT Grants Senior Manager will work under the direction of the IRC’s Emergency Field Director or designated country emergency lead. During times with no acute emergency deployment the Senior Manager will report to the Deputy Director, Emergency Response.


Emergency Response
- Be prepared to be deployed within 72 hours;
- Ensure high quality and timely submission of funding proposals through development of timelines, coordinating technical and financial input, writing overviews, editing and formatting proposal documents, and liaison with HQ on approval and submission processes.
- Work with program and management staff to promote and ensure development of robust response strategies, strong data collection and monitoring & evaluation process, systematic collection and analysis of program data.
- Hire and train in-county grants staff as required to effectively support the scale and scope of the program
- Establish and ensure maintenance of comprehensive grant files and related information management processes including issuing reporting formats and schedules, maintaining donor and external contact information/files and protocols and establishing a photo library
- With support from the Team Lead, ensure grant opening and review meetings take place; ensuring all required information is circulated in advance, meetings are fully documented and action items completed.
- Provide guidance on donor grant compliance issues, visibility and reporting requirements; proactively engaging with program teams to ensure appropriate IRC and donor visibility
- Manage partner subgrant processes including preaward assessments, subgrant development, HQ review and approval processes, related partner reporting and compliance training to promote a respectful and constructive relationship and effective oversight of subgrant activities and results
- Prepare high quality and timely donor and management reports on grants and sector activities in close collaboration with program staff
- With members of the ERT, represent IRC and coordinate with other agencies, local government, donors and other stakeholders to promote deliver of best practice humanitarian assistance and coordination of efforts
- Support media and communications activities as requested by the ERT Field Director/CD/in-county emergency lead.
- Provide a comprehensive handover to successor, including ensuring transfer of all related documentation, program monitoring data and staff performance information

Emergency Preparedness
- Work with EU staff and HQ staff to develop and maintain knowledge of emergency funding opportunities, emergency preparedness and response materials and tools.
- Work with selected country programs to enhance local emergency preparedness and response capacities

- Support management of internal emergency funding across the organization by coordinating and reviewing emergency project data sheets, reports, and donor communications, as required and assigned by the Sr. Coordinator for Emergency Funding.
- Provide grants development and/or management support or training to existing country programs through in-country visits or short-term deployments
- Participate as a member of a proposal development team in RfA/RfP responses
- Assist in the development and launch of new technical policy, procedures and training material


Position Reports to: Deputy Director, Emergency Response (while not deployed)

Position directly supervises: n/a

Works closely with: ERT Field/Deputy Directors, Other Emergency Unit staff, IPD staff; finance, supply chain, IT departments; Indirect Reporting: n/a

- University degree in humanitarian or international affairs, development or related field
- At least 2-3 years experience in grants management or humanitarian program management, including 1 year in emergency/conflict areas
- Knowledge of UN (UNHCR/ UNDP/ UNICEF/WHO), US (USAID/OFDA), EU (ECHO/ EC) and UK (DFID) donor regulations, procedures and requirements
- Superior English writing skills, bilingual candidates highly preferred
- Previous experience in establishing high quality program monitoring systems and budget development required
- Demonstrated ability to communicate requirements and standards across departments, promote teamwork and provide grants development and compliance training to staff and partners

About the Organization

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 27 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure.

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