Executive Assistant to the Chief Financial Officer

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Population Services International
Washington, DC, District of Columbia, United States
Apply by 17 June 2018
Senior-level , Full-time staff position
Posted on 10 May 2018

Job Description

Executive Assistant to the Chief Financial Officer

Based in Washington, D.C.

No travel

Reports to the Chief Financial Officer

Who we are

With over 45 years of experience, working in over 50 countries, Population Services International (PSI) is the world’s leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible – bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer empowered healthcare.

There are over 8,000 “PSI’ers” around the world. We are a diverse group of entrepreneurial development professionals with a wide range of backgrounds and experience. All with unique skills that we bring to the critically important work that we do.

Join us!

PSI seeks an Executive Assistant to provide administrative support to the Chief Financial Officer (CFO). The Executive Assistant will have wide ranging responsibilities and will work with PSI staff both in Washington, DC and overseas. The position requires flexibility and willingness to assume varied duties and projects. This position reports to the CFO and is based in Washington, DC.

Sound like you? Read on.

Your contribution

The Executive Assistant is responsible for providing complex high-level executive support to the CFO in a fast-paced, high-energy environment. Assignments involve interactions with multiple levels of staff and contacts outside the area of assignment ensuring smooth and timely flow of work. Typical duties and responsibilities:

  • Coordination of travel arrangements (visa, flight, accommodation and other itinerary specifics) and expense reports preparation;
  • Heavy calendar management and coordination of meetings for large groups; preparation and distribution of agendas, minutes, and other materials to attendees;
  • Heavy paper and electronic flow management, including all incoming email and hardcopy documentation, and maintenance of the filing system;
  • Prepare and disseminate Audit, Risk and Compliance Committee, and Finance Committee materials;
  • Respond to internal and external requests for meetings and information;
  • Disseminate oral and written communications and information as requested to externally and internally;
  • Compile, compose, edit, proofread, and distribute a variety of paperwork, which may include PowerPoint presentations, Excel spreadsheets, memos, emails, correspondence, policies, reports, requisitions, grants, applications, travel authorizations, employment contracts, pay-related documents, and/or other related items;
  • Conduct research and analytical activities, which involves gathering background material and data in support of projects;
  • Occassional assistance to other Senior Directors on the Finance team.
  • Run financial reports;
  • Maintain confidential files and records for assigned area of responsibility;
  • Other duties and special projects as assigned.

What are we looking for?

  • At least five years of experience working in a fast-paced office environment;
  • BA/BS preferred;
  • Advanced computer skills (MS Office 365 applications, including Word, Excel and PowerPoint);
  • Prior experience working with a Board of Directors and/or board appointed committees;
  • The ideal candidate is a self-starter, highly self-motivated, professional, reliable and capable of managing their work load, prioritizing and performing multiple tasks in a fast-paced corporate environment;
  • Excellent organizational and administrative skills with special attention to detail;
  • Readiness to interact with a variety of people and assume diverse duties and tasks; and demonstrate willingness and ability to work autonomously and collaboratively, as part of a team;
  • Excellent written and oral communication skills in English are a must; excellent research, analytical and interpersonal skills; problem solving ability; commitment to deadlines; ability to work efficiently and quickly under pressure; and the ability to work with minimal supervision and follow through on assignments;
  • Must be able to use judgement, diplomacy and discretion whenever appropriate;
  • All PSI staff must possess a sense of collaboration and mutual understanding and a willingness to assist colleagues;
  • Preference will be given to candidates with knowledge of a foreign language and an interest in international health and development issues;
  • References will be required;
  • Must be authorized to work in the United States. PSI will not consider work visa sponsorship for this position.

STATUS

  • Exempt

* Due to high volume of applications, only finalists will be contacted. Curious about your status? Please log into your iCIMS account to find out.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

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About the Organization

About PSI: PSI is a leading global health organization with programs targeting malaria, child survival, HIV and reproductive health. Working in partnership within the public and private sectors, and harnessing the power of the markets, PSI provides life-saving products, clinical services and behavior change communications that empower the world's most vulnerable populations, in over 65 countries to lead healthier lives. Over 150 staff in the Washington D.C headquarters, 100 overseas expatriate staff and almost 8,000 local staff work to execute PSI’s critical and innovative programs worldwide. Health Impact and Donors: PSI has a unique focus on measurable health impact much like successful corporations measure profitability. Measuring the results of PSI’s health interventions isn’t as simple as counting lives saved. PSI employs an entire team of researchers to continuously evaluate PSI performance against evidence-based objectives and verifiable indicators. Such strict measurement of PSI performance is what sets the organization apart from others in the field and feeds into the design of innovative, targeted and cost-effective interventions. By utilizing the DALY (Disability Adjusted Life Year) system, PSI estimates that in 2009 alone, its programs directly prevented more than 156,000 HIV infections, 2.6 million unintended pregnancies, almost 150,000 deaths from malaria and diarrhea and 19 million malaria episodes. In addition, roughly 25,000 patients were treated for TB. With a focus on decentralized management and local experts, innovative programs and successful benchmarking, PSI is proud of its long term commitment to serve those most in need. PSI is supported by several major donors including: governments of the United States, United Kingdom, Germany and the Netherlands; the Global Fund, various United Nations agencies, private foundations, corporations and individuals. Areas of PSI focus: HIV: PSI has HIV programs in over 60 countries around the world. Interventions, which include social marketing of HIV products and services and targeted HIV communications, are based upon a commitment to produce measurable health impact and an emphasis upon rigorous research and evaluation. Although condom social marketing and targeted communications remain the cornerstones of PSI's work to address the HIV pandemic, country programs also implement an increasingly comprehensive range of interventions in response to the changing needs of specific country contexts and populations. PSI is increasingly implementing innovations such as male circumcision services and targeted communications for concurrent sexual partnerships and injection drug use interventions. TB: Tuberculosis (TB) is a curable and preventable illness, yet it remains a major cause of death worldwide. It is one of the biggest killers of women of reproductive age and the most common cause of death among people living with HIV/AIDS. PSI provides a variety of innovative TB and TB/HIV-related services, engaging private providers in diagnosis and treatment and integrating HIV counseling and testing with TB services. It also creates innovative behavior change communications campaigns to increase awareness of TB and TB/HIV and to promote healthy behaviors. Child Survival: Vulnerable children are one of PSI’s most important target groups. According to the WHO, nearly 10 million children under the age of five die each year – more than 1,000 every hour. Tragically, about two-thirds of child deaths are preventable through practical, low-cost interventions. PSI works to improve child survival by helping developing countries address water-borne diseases such as diarrhea, malaria, pneumonia and HIV with prevention and treatment education and products. PSI’s child survival programs improve the health and save the lives of children under five in more than 30 countries. Reproductive Health: In over 30 countries throughout the world PSI empowers women and couples to lead healthier lives by providing access to innovative family planning and maternal health products and services. Every year, there are more than 60 million unintended pregnancies and more than 500,000 women die from pregnancy-related causes. In 2008 alone, PSI prevented an estimated 3.1 million unintended pregnancies and 15,000 maternal deaths, and enabled millions of couples to plan their families. Over the past three decades, PSI has expanded the contraceptive methods in its portfolio from male condoms and oral contraceptives to include injectable contraceptives, intrauterine contraceptive devices (IUD), emergency contraception pills, implants, female condoms, voluntary sterilization, and fertility awareness methods such as the Standard Days Method using Cyclebeads®. PSI’s RH platform has also grown to address maternal mortality through the prevention of post-partum hemorrhage and sepsis, and the prevention of unsafe abortion. Clean Water: Access to clean water is a challenge in almost all of the countries PSI operates in. Increasing awareness of water borne diseases and accessibility to treated water are a core part of PSI’s efforts across its health areas. PSI and its many partners are working together to promote the Safe Water System, a water quality intervention that employs proven, easy-to-use and inexpensive solutions such as household water treatment appropriate for the developing world. Household water treatment and safe storage ensures that each sip of water is safe to drink. Household water treatment can be adopted quickly, inexpensively, at national scale in both development and emergency situations, making an immediate difference on the lives of those who rely on transporting to and storing water in their homes. Malaria: PSI provides malaria control support to national Ministries of Health in over 30 countries worldwide. PSI tailors its malaria control programs to the unique environment in each country and the needs outlined by the Ministry of Health to achieve the Abuja Targets and MDGs. PSI’s malaria control programs include delivery of insecticide treated mosquito nets, pre-packaged malaria treatment, behavior change communications and operational research.

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