Finance and Administration Director

  • Senior-level, Field assignment
  • Posted on 18 March 2020
  • Save for later

Job Description

Category: Programs
Req ID: FINAN01991
Posted Date: 2020-03-17
Schedule: Full Time
Location: Cote D’lvoire, Cote dIvoire CIV


Background:

Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

Project Summary:

The USAID West Africa mission intends to fund a five-year Strengthen Resilience and Learning to Countering Violent Extremism in Cote d’Ivoire Northern Border Areas program in August 2020.

Position Summary:

The Finance and Administration Director will be based in Abidjan, Cote d’Ivoire. S/he will provide overall financial management and oversight for the project and will work closely with the Chief of Party (COP). This position will also be a liaison with the Home Office to ensure full compliance with regulations and policies with regard to implementation of effective internal controls.

Reporting & Supervision:

The Finance Director will report to the COP and supervise a finance team of accountants.

Primary Responsibilities:
  • Establish and maintain financial management and accounting control systems for program expenditures;
  • Ensure that the project meets all donor contractual requirements and complies with donor policies and regulations;
  • Receive and account for all funds for the project (performing weekly and monthly cash checks).
  • Liaise between Creative Associates’ field and headquarters offices;
  • Participate in ongoing analysis, forecasting and review of project expenses;
  • Participate in budget planning and realignments as required;
  • Track the transfer of funds between headquarters and the field office, and manage accounting and finance records of in-country expenses, including developing spreadsheet programs for tracking and monitoring all financial project activities, and maintaining spreadsheets with current project expense data;
  • Provide Project Director/HQ updates on the status of fund requests and work with Finance and Contracts (F&C) in Washington, DC to ensure the timely transfer of funds;
  • Submit wire transfer requests for field offices to F&C for processing;
  • Process check requests and wire transfer requests for payments to vendors in compliance with contract requirements;
  • Review and process invoices and in-field fee payments in accordance with Creative accounting procedures and contract policies;
  • Work closely with field-based subcontractors to ensure budgets, projections, and invoices are completed according to Creative/USAID policies and procedures;
  • Manage personnel and payroll office staff and procedures;
  • Maintain project financial and contractual files;
  • Develop financial procedures manual;
  • Provide financial management and systems training for project staff;
  • Maintain a database of accounting documents, in both electronic and hard copy;
  • Consolidate accounting data into a monthly return to be forwarded to Headquarters in paper and electronic copies;
  • Prepare the requisite financial documents and vouchers;
  • Draft quarterly and annual financial reports on financial status of project expenses and budget information and forward to F&C for review and approval by the Controller;
  • Coordinate with USAID regarding the management of U.S. dollars and local currencies;
  • Ensure monthly field expense reports;
  • Travel to field offices when necessary; and
  • Perform other related duties as assigned.

Required Skills & Qualifications:
  • M.S. degree in accounting or financial management desired; B.S. degree with at least eight (8) years of experience required;
  • Previous financial management of a donor-funded project in Cote d’Ivoire;
  • Public or private sector management, financial analysis, cost accounting and relevant experience preferably in developing countries;
  • Demonstrated capacity to supervise a complex financial management or general ledger system; and
  • Fluency in French and English.

Local candidates are strongly encouraged to apply.

Position contingent upon donor funding.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

PI119144954

About the Organization

Creative Associates International (Creative) is a dynamic and fast-growing professional services firm that specializes in international development in the areas of education, democratic transitions and stabilization in post-conflict environments. Based in Washington, D.C., the firm has field presence in 20 countries worldwide with a strong and diverse portfolio that includes global contracts with the U.S. Agency for International Development (USAID) and other clients including the U.S. Department of State and the U.S. Department of Defense. The firm has earned a solid reputation among its clients and missions worldwide and is well-regarded by competitors and partners alike.

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