Finance and Administration (F&A) Manager - USAID Rwanda Integrated Health Systems Activity (RIHSA)

  • Mid-level, Full-time staff position
  • Posted on 26 April 2019

Job Description


Abt Associates is currently seeking a qualified Finance and Administration (F&A) Manager for the upcoming five-year USAID Rwanda Integrated Health Systems Activity (RIHSA).

The F&A Manager will be responsible for financial management and reporting as well as contract management and USAID compliance. S/He will oversee procurement and subcontracting, budgeting, human resources management, and provide general administrative support for the project. The position will be based in Kigali, and will report to the Chief of Party (COP). Position is contingent upon contract award to Abt Associates.

Key Roles and Responsibilities

  • Develop, manage, and monitor project budgets, accurate financial reports, and projection of funding needs under the direction of the COP
  • Oversee the development and implementation of administrative, financial and operations management systems and support project implementation
  • Manage implementation of financial, administrative, and human resources (HR) policies and procedures
  • Oversee the recording of expenditures, income, and any other related transactions in the accounting software
  • Provide ongoing financial administration to the project, including reviews and approvals of payment vouchers and corresponding checks, purchase requisitions, consultant agreements, vendor invoices, and client invoices. Conducts regular audits of supporting documentation
  • Oversee procurement efforts for the project including selection and negotiation with vendors, and management of subcontractors on the project
  • Ensures that government taxes, pension funds and other local statutory requirement are paid on time
  • Assist in the implementation of the internal financial control system and compliance with Abt and donor policies
  • In collaboration with the Rockville-based project team, supervise institutional subcontracts and sub-agreements
  • Guide the management team on the financial aspects of annual work planning, and ensure that operational plans, budgets, and reports are submitted as per contract agreements
  • Ensure project budget projections, expenditure, and tracking are in accordance with USAID and contract procedures for audits
  • Create and maintain financial reporting and tracking systems, and provide financial performance updates to the Rockville team on project activities
  • Ensure that the accounting records are up to date at all times, orderly, well kept, and readily available for reference and audit, when required
  • Oversee the preparation of payroll and other regular payments with due consideration to deductions (for advances, loans, taxes, etc). Manage the review of monthly payroll for accuracy
  • Develop and manage project banking procedures and transactions
  • In collaboration with Abt’s HR Department, oversee all human resources management functions. This includes recruitment, hiring, transition and termination; benefits administration; performance appraisal and ongoing performance management; leave tracking; rewards and recognitions; and disciplinary processes
  • Contribute to monthly and quarterly reporting processes as needed
  • Effectively liaise with Rockville-based Finance and Contracts Manager and International Accounting Manager on all operational and financial procedures and any issues that may arise
  • Adhere to and ensure project compliance with USAID regulations, Abt Associates policies and procedures, and Rwanda laws for all of the above

Preferred Skills / Prerequisites

  • Bachelor’s degree or a Master’s degree (preferred) in finance, business management or administration, accounting, economics and/or other relevant field
  • Minimum 8 years of experience in financial and administrative management of large, complex international development projects; USAID experience in contract management is required
  • Expertise and skills in developing and managing large budgets, preferably for the implementation of public health programs in Rwanda
  • Demonstrated experience in managing a team of finance and administration staff
  • Demonstrated initiative and self-motivation in handling all assigned tasks
  • Computer literacy (MS Word, MS Excel, other relevant computer applications and databases) and skills with Quicken, as well as strong analytical skills, with emphasis on budgeting and financial analysis, required
  • Advanced organizational skills, and ability to set priorities and effectively multi-task
  • Strong verbal and written communications skills and proficiency in English required; French strongly preferred
  • Rwandan national strongly preferred

Minimum Qualifications

  • (8+) years of experience and a bachelor degree OR the equivalent combination of education and experience

About the Organization

Abt Associates is a mission-driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development. Founded in Cambridge, Massachusetts in 1965, Abt Associates was built on the concept that sound information and empirical analysis are the best foundations for effective decision making. The firm blends the subject matter expertise of our staff with technical capabilities in applied research, program implementation, and data collection to shape policy, strengthen systems, measure performance, and deliver other solutions to our public and private sector clients. Examples of Abt Associates’ work include nationally recognized research, evaluation, and technical assistance to improve the efficiency of healthcare systems, the effectiveness of government housing programs, the production of food, and the measurement of public opinion. Abt’s staff of more than 2000 includes national and international experts who are known for their understanding of communities and governments worldwide, innovative research techniques, and insightful—and often groundbreaking—analyses and recommendations. Approximately 51 percent of our staff has graduate degrees; one in six has a doctorate. Our staff’s educational and professional disciplines include economics, engineering, environmental analysis, epidemiology, food security, health, housing, international development, psychology, social science, statistics, and survey methodology. Abt’s research staff is experienced with prominent statistical software packages, including SPSS, SAS, and STATA, along with qualitative software such as NVIVO and Atlas. In 2011, Abt Associates was ranked among the top 20 global research firms and one of the top 40 development innovators. Abt has offices in Atlanta, Ga.; Rockville, Md.; Cambridge, Mass.; Chicago, Ill.; Durham, N.C.; and New York City and program offices in nearly 40 countries in Africa, Central and Southeast Asia, Latin America and the Caribbean, and the Middle East and North Africa.

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