Finance and Administration Manager

Kingston, Jamaica
Apply by 14 July 2018
Senior-level , Full-time staff position
Posted on 14 June 2018

Job Description

Position Summary:

The Finance & Administration Manager will be responsible overseeing all financial accounting and general office services for a high-quality, results-oriented project focused on strengthening the efforts of the government and civil society to prevent child trafficking and provide comprehensive care to child trafficking victims. The position is contingent upon receipt of donor funding.

ESSENTIAL RESPONSIBILITIES:

The Finance & Administration Manager will be responsible for maintaining Winrock’s financial integrity, preparing all financial reports efficiently and in accordance with generally accepted accounting principles (GAAP), local government regulations, Winrock policies and procedures, and donor requirements throughout the life of the project. Specific responsibilities include but are not limited to:

  • Manage the accounting, finance and administration components of the program in country, including the various petty cash funds and field office finance, accounting and administrative activities;
  • Ensure consistency with Winrock standard operating procedures, policies and accounting principles.
  • Develop procedures for monitoring and analyzing project budgets, which allow accurate projection of expenditures and comparisons of actual and budgeted spending.
  • Coordinate monthly requests for funds, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.
  • Coordinate and oversee program tendering and procurement activities in country
  • Ensure financial reporting is in accordance with U.S. Department of State contractual requirements.
  • Advise project staff on financial health through the provision of regular and timely financial expenditure reports.
  • Review and approve all vouchers prepared by the finance officer (disbursement, receipt and general journal vouchers) for expenditures and ensures that expenses are reasonable, allowable and allocable to the project;
  • Review and approve field office fund request;
  • Oversee payroll procedures for national staff, administer payroll, and monitor employee time keeping
  • Develop and implement office administrative and personnel systems;
  • Maintain financial controls and procedures for the management of funds and sub awards/contracts.
  • Produce budget projections and reports for submission to U.S. Department of State.
  • Liaise with the Project Director to ensure the project needs are being met in terms of accounting, contracts, human resources, IT, and operations.
  • Supervise project staff and consultants working on finance and administrative for the project
  • Monitor partners’ management of funds and cross check source documents.
  • Maintain financial files and support annual audits.

QUALIFICATIONS:

  • Education: Master’s degree in Accounting, Finance or related field

Work Experience:

  • A minimum of 5 years’ progressive financial management and grants management experience on international development projects;
  • At least 4 years’ experience with financial management of a USG-funded contract or grant; and
  • Demonstrated working knowledge of USG rules and regulations, particularly the code of federal regulations 2 CFR 200 and 2 CFR 2900.

Skills:

  • Fluency in English is required;
  • Demonstrated effective interpersonal skills, creative problem-solving, conflict, ethical management skills and excellent written and oral communication skills
  • Strong analytical and computer skills, especially with accounting software, spreadsheets and financial analysis

About the Organization

Winrock is a recognized leader in U.S. and international development with a focus on social and environmental issues. As a mission driven, field-based organization, we believe that sustainable development is inclusive and that complex challenges require integrated solutions. We pride ourselves as a learning organization that embraces continuous improvement in program results and processes and a culture of accountability.

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