Finance and Operations Director - PHSP Ethiopia

  • Full-time staff position
  • Posted on 20 January 2021

Job Description

Job Summary

Abt Associates is currently seeking a qualified Finance and Operations Director for the upcoming USAID Private Health Sector Program in Ethiopia. The project’s goal is to further strengthen private sector engagement to support service delivery to address diseases of public health importance in Ethiopia. This includes diseases that previous projects have focused on (HIV, Malaria, TB, FP/RMNCH) and include new clinical areas. The activity will concentrate in solidifying the strong foundation of work to engage private health sector participation gained in previous projects and further enhance policy, regulation, financing and facilitation of private/public partnerships in health (PPPH).

Under the supervision of the Chief of Party, the Finance and Operations Director is responsible for financial, administrative, and operational management and oversight of the project and ensuring adherence to the requirements of its cooperative agreement. S/he supervises and maintains oversight of all program support staff located in the project’s central office and regional offices, and establishes the systems, procedures, and support functions to support project implementation and personnel. The position is based in the project’s headquarters office in Addis Ababa, with local travel as required.

Key Roles and Responsibilities

Finance, Administration, and Operations

  • Lead and direct activities of an internal team to support contract administration, finance, human resources, procurement, subcontracting, grant management, space management, inventory, information technology, and office equipment and supplies.
  • Establish and implement the financial, administrative and reporting/tracking systems and support functions required for sound management of project financial and material resources, in adherence to both US government and Abt Associates policies.
  • Ensure the financial and administrative integrity of all business transactions.
  • Ensure adherence to local laws and policies set forth by the Ethiopian government such as those related to procurement, labor, and taxes.
  • Develop and institute procedures for logistical support of all project activities (local and international travel, procurement, management of office premises; support for local and international STTA).
  • Oversee financial reporting and analysis; prepare budgets and revenue plans for project plans/programming and corporate reporting; and prepare budgets and financial reports for project deliverables and as required over the course of project implementation.
  • Oversee the issuance of RFQs for local procurements, receive and analyze bids, and assist in negotiating final agreements with the vendor selected in accordance with input from home office.
  • Issue purchase orders or subcontract/grant agreements, depending on nature of the procurement.
  • Ensure the proper inventory control and recording of procurements. Including lead teams to conduct semi-annual physical inventory review and record any losses or damaged furnishings or equipment and
  • Keep track of documentation for annual property and/or other report to USAID.
  • Oversee the project’s vehicle pool and ensure procedures for the operation, maintenance, and scheduling of project vehicles are in place and followed.
  • Oversee and manage the organization of local conferences, seminars, and meetings in coordination with other project staff and the Abt Rockville office.

Human Resources Management and Development

  • Serve as the project’s human resources manager, responsible for leading the recruitment, development, promotion, and separation of staff, in consultation with the Chief of Party.
  • Provide training to staff on project procedures as well as building skill-levels of project staff in the area of finance, administration, and project management.
  • Oversee finance and operations officers in correct use of the financial system and accurate and timely preparation of monthly financial reports and cash projections.
  • Directly supervise and manage the performance of the project’s administrative teams that includes finance, operations and IT officers, and program/office assistants, receptionists and drivers in the central, regional, and satellite offices.

Preferred Qualifications

  • Master’s Degree in Administration, Business, Management or relevant field.
  • 15 years of relevant professional experience in contract administration, financial management, project management, and/or program operations.
  • Five or more years of international project administration experience, preferably in Ethiopia.
  • Experience with USAID contracts and/or cooperative agreements required.
  • Detailed knowledge of local laws and policies set forth by the Ethiopian government including those related to procurement, labor, and taxes
  • Successful track record as financial and operations manager, and in successfully managing a sizable staff and multiple site offices.
  • Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy.
  • Excellent leadership and management skills.
  • Strong interpersonal and written/oral communication skills, initiative, and good judgment.
  • Computer literacy (MS Word, MS Excel).
  • English language proficiency.

Minimum Qualifications

  • Master’s degree and 8-10 years of experience OR the equivalent combination of education and experience.

About the Organization

Abt Associates is a global leader in research, evaluation and program implementation; driving innovation and measurable impact for more than 50 years. What sets us apart is our evidence-based and multi-disciplinary approach to solving tough challenges in health, social and environmental policy and international development.

Specific areas we work in include:

  • Health
  • Education and workforce development
  • Climate change and the environment
  • Food security and agriculture
  • Housing and communities
  • Survey and data collection

Abt is a mission-driven company with a staff of 2,600. Our focus is on using evidence and cutting-edge methods to improve the lives and economic well-being of people worldwide.

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