Finance and Operations Manager

  • Posted on 17 July 2019
  • Dhaka, Bangladesh
  • Closing on 30 September 2019

Job Description

Overview:

The Finance and Operations Manager will provide financial and administrative management for an upcoming Fleming Fund Country Grant in Bangladesh. The project aims to address critical gaps in surveillance of antimicrobial-resistant (AMR) bacteria in Bangladesh. The project will focus on establishing and strengthening national AMR surveillance, reporting and research systems and workforce capacity. This position will work closely with the Ministry of Health and Family Welfare, the Ministry of Fisheries and Livestock of Bangladesh, in addition to other key international and local partners and stakeholders. The project will operate over a three-year period with the likelihood of further funding for future program phases. The Finance and Operations Manager will be responsible for overseeing all aspects of financial management, including financial systems implementation, budgeting, expenditure tracking, procurement, grants, logistics, human resources and financial reporting and accounting. The Director of Finance and Operations will oversee operations for all project offices. S/he will work closely with key program staff to ensure accurate financial, contractual and administrative reporting of the project. The Finance and Operations Manager will ensure that financial reports are compatible with standard accounting practices and follow Jhpiego and government rules and regulations. The position is also responsible for ensuring cost efficiency and value for money and for implementing and maintaining an on-site financial management system. The Finance and Operations Manager will oversee day-to-day coordination of financial activities for the project and manage all sub-contracts, ensuring compliance and reporting of sub-contractors. In the absence of the Project Director, the Finance and Operations Manager may be required to undertake the responsibilities of that position on a temporary basis.

This position is contingent upon award from the Fleming Fund. Bangladeshis are strongly encouraged to apply

Responsibilities:

  • Oversee all financial planning, budgeting and reporting for the project
  • Provide support to Project Director regarding the financial management and requirements of the project and project operations
  • Prepare accurate budgets, track expenses, ensure that required financial controls, and cost-performance monitoring mechanisms are in place and adhered to, prevent over or under expenditure of budgets, ensure proper safeguards of funds and ensure compliance with established donor and headquarters’ financial, accounting and administrative procedures, and terms and conditions of the award
  • Oversee day-to-day coordination of financial activities ensuring cost efficiency and prioritizing value for money
  • Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
  • Review, reconcile, and monitor all project accounts, including operating accounts and petty cash operations involving cash advances.
  • Determine updated monthly project accruals and projections to support forecasting accuracy and program completion, as required.
  • Provide guidance, monitoring, and support to project team, including procurement for goods and services, logistical support for local and international travel for staff and consultants, financial oversight of local sub-grantees (as needed), and maintenance of office inventory
  • Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
  • Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
  • Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with the donor, Johns Hopkins University, and Jhpiego procedures and policies
  • Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
  • Provide guidance, monitoring, and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
  • Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
  • Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
  • Ensure that donor resources are appropriately directed to project priorities and are in line with project work plans
  • Contribute to developing work plans and annual budgets for project activities and local office costs
  • Prepare the monthly financial report by using adapted finance software (QuickBooks).
  • Use various software applications such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports.
  • Implement and oversee a detailed financial reporting and reimbursement process in accordance with Jhpiego’s established financial system.
  • Make in-country budget adjustments and other cost improvement measures, as required.
  • Mentor, support, supervise and manage a team of highly qualified finance staff and align their efforts in concert with project goals to ensure rapid and sustainable results
  • Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions. Work with others to ensure that Jhpiego personal files for project staff have all the relevant records including employment agreement and job description

Qualifications:

  • Master’s degree in Business Administration, Public Administration, Finance, Accounting or similar field
  • At least 8 years of experience in financial management for large complex projects, of which at least 3 years were working in the field of international development
  • Demonstrated experience in administrative and financial management of contracts larger than US $2 million per year
  • Previous direct supervisory experience of professional and support staff
  • Demonstrated experience organizing resources and establishing priorities
  • Subcontract or subagreement financial management experience
  • Knowledge of and experience administrating financing mechanisms
  • Experience developing and/or implementing finance and accounting policies, procedures and systems
  • Excellent verbal, written, interpersonal, and presentation skills in English
  • Experience hiring and supervising personnel
  • Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with donors, host-country counterparts, and representatives from other key stakeholders
  • Excellent skills in facilitation, team building, and coordination
  • Ability to coach, mentor and develop financial and administrative capacity of project staff
  • In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
  • Ability to travel nationally and internationally 15%

Applicants must submit a single document for upload to include: cover letter, resume, references, and salary history.

About the Organization

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families.

Jhpiego works with health experts, governments and community leaders to provide high-quality health care for their people. Jhpiego develops strategies to help countries care for themselves by training competent health care workers, strengthening health systems and improving delivery of care.

Jhpiego designs innovative, effective and low-cost health care solutions to ensure a level of care for women and their families. These practical, evidence-based interventions are breaking down barriers to high-quality health care for the world’s most vulnerable populations.

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