Job DescriptionBackground Information - IPAS
Based in Copenhagen, Denmark, the UNOPS Integrated Practice Advice and Support (IPAS)serves all the regions and headquarters, primarily with advice and solutions to everyday implementation challenges. IPAS consists of a diverse team of subject matter experts in the six practice areas of HR, Administration, Legal, Finance, Procurement, Project Management and Infrastructure. IPAS has three main roles:
Support to operations in the field offices: IPAS provides timely advice and supports actively finding of solutions to everyday implementation challenges, based on policy and best practices. It also provides operational support in specific areas.
Business efficiency: IPAS recommends changes to policies, processes and operating standards based on the feedback and experience of the field offices. IPAS also ensures transparent and efficient project implementation, in line with policy and business needs.
Body of knowledge: IPAS contributes to research and coordination within the policy groups and project practitioners. It provides structured knowledge and subject matter expertise which is used across practice areas to provide coherent and tailored advice to the requesting offices.
Under the guidance and direct supervision of the IPAS Finance Advisor, the Finance Associate will work in close collaboration with the UNOPS operations, program and project staff. The incumbent will be responsible for providing transactional, advisory and oversight services while performing the following duties and responsibilities:
- Monitor recorded expenditures and related contributions to ensure timely and accurate accounting information;
- Review and confirm adjustments to the project expenditures as may be required;
- Review and confirm appropriateness of operational transactions processed as per applicable policies, regulations, rules and interpretive guidelines;
- Assist in proper closure (operational and financial) of projects and refund of unspent balances to Donors/UN Agencies.
Budgets Monitoring and Control
- Ensure budgets are in conformity with UNOPS Financial Rules and Regulations & procedures of the funding source;
- Assist in the review and adjustments of project budget revisions;
- Assist in the maintenance of the budget database by verifying and inputting approved budgets;
- Review and adjusts the project expenditures/obligations against the approved budgets.
Financial Reporting and Project closure
- Assist in the implementation of reporting systems and reports to meet Funding source requirements;
- Prepare periodic financial statements to funding sources and external clients in compliance with established reporting requirements;
- Reconcile projects’ expenditure/revenues as recorded in the General Ledger on regular basis;
- Reconcile expenditures reported from Financial Dashboard;
- Assist Field Offices with Financial reporting and analysis;
- Resolve Financial Reporting system issues with Finance Practice Group and ICT at HQ;
- Provide reports as needed for year end closure activities;
- Assist field offices with the support needed relating to reporting and project closure;
- Review and prepares draft final financial statement related to project closure;
- Follow up with field offices on pending projects due for closure.
- Assist with audits and self-audits and quality assurance activities as required;
- Assist in the preparation of ad-hoc reports as requested by internal/external auditors;
- Coordinate collection of audit samples and requirements during internal/external audit exercise(s);
- Support the implementation of audit recommendations as may be required.
Treasury and Cash Management
- Review monthly reconciliations of local bank accounts and carry out analysis of cash utilizations;
- Prepare replenishments for local bank accounts;
- Maintain overview of bank account levels, cash in bank and replenishments;
- Review requests for establishment of petty cash accounts and operational advances;
- Review reconciliations and settlements of petty cash accounts ad operational advances;
- Analyze, reconcile and ensure proper closure of petty cash and operational advances timely.
- Respond to queries from Operation and Project Centres related to bank accounts and cash management;
- Keep track of the operational advances, the related procedures and settlements along with the aging analysis;
- Examine payment requests for completeness prior to processing, ensure completeness of documents and that all required procedures are fulfilled to enable the payment;
- Maintain day to day operations with the banks in the regions; perform reconciliations;
- Ensure records are updated in the appropriate software, maintain and update filing system, and perform other related duties as required.
- Secondary education / high school diploma is required;
- A university degree - Bachelor’s / Master’s or equivalent in Finance, Accounting or Business Administration is strongly preferred and can compensate for some of the required years of experience.
- Minimum 6 years of relevant work experience in the Accounting or Finance capacity (with secondary education / high school diploma);
- Experience in the usage of computers and office software packages (G Suite/MS Office) and advance knowledge of spreadsheet and database packages is required;
- Experience in using ERP software or accounting software is required;
- Knowledge of UNOPS financial regulations and rules is considered an added asset;
- Knowledge and experience in client reporting and project financial closure is an added advantage.
- Fluency in written and oral English required;
- Knowledge of a second UN language (preferably French or Spanish) is an asset.
Contract type, level and duration
Contract type: ICA
Contract level: LICA-6
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance
For more details about the ICA contractual modality, please follow this link:https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
- Please note that the closing date is midnight Copenhagen time
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Background Information - UNOPS
Recruitment/internship in UNOPS is contingent on the results of such checks.
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.
About the Organization
UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.