Finance Director

  • Mid-level, Full-time staff position
  • Posted on 19 April 2019

Job Description

JOB SUMMARY

The Finance Director is responsible for MGD/FFE Program management quality including but not limited to Grants Management, Compliance, and Finance for the MGD Program in Bissau. S/he will be responsible for ensuring that the services in these areas are delivered efficiently and effectively; providing accurate and timely operational information for quality management implementation; ensuring that operating practices are consistent with CRS agency-wide operating policies and with donor requirements; planning, directing and controlling activities in support of the office and MDG/FFE program operations; and mentoring national staff to enable them to eventually assume higher responsibility for Finance.

SPECIFIC RESPONSIBILITIES

A. Financial/Budget Management

  • Through on the job-training, workshops and other direct support, assist in strengthening the capacity of MDG/FFE consortium members’ Finance Managers as well as Program Managers to link budgeting with program outputs.
  • Provide monthly analysis for the project burn-rate against the current and Board-Approved Budgets, and for the Life of Activities spending.
  • Verify Requisition for Goods and Services (RG), Payment Requests (PR) and Cash Disbursement Voucher (CD) once prepared by Project Accountants.
  • Prepare cash forecast for the MDG/FFE Program grants based on cash request submitted by the Consortium members and CRS/Guinea Bissau’s cash forecast. Coordinate with CRS/Finance to ensure all requirements for draw down have been met. Ensure that cash requests are consistent with agreement terms.
  • Monitor and validate advances to and liquidations from Consortium Members.
  • Serve as key liaison between MDG/FFE Consortium Members and CRS Finance on any specific finance issue that needs to be resolved.
  • Ensure the MDG/FFE’s financial system continues to capture financial data in a way that supports project M&E systems and assists the Senior Management Team in utilization of financial data.
  • Coordinate budget amendments with CRS/Guinea Bissau and Consortium Members.
  • Translate project budget into information required for CRS APP process. Specifically ensure that CRS/Guinea Bissau has the appropriate information to insert into the APP. Additionally must review all Board Approved APPs to ensure consistency with contractual agreement.
  • When budgets are revised/modified with USG ensure that CRS/Guinea Bissau reflects any updates through the use of budget maintenance.
  • Keep track of funds obligated-to-date by FFE and Mission.
  • Assist Consortium Members with budget revisions and the allocation of resources.

B. Grants Management

  • Lead the review and revision of the MDG/FFE Program financial reporting and accounting systems within the PMU and with the Consortium Members.
  • Develop, analyze and review of grant and Sub-recipient grant agreements. Ensure receipt and maintenance of all Sub–recipient agreements and supporting documents.
  • Maintain files of required financial compliance documentation (A-133, NICRA letter etc); review documentation for potential issues; make recommendations to the Senior Management Team for improvements and action to be taken.
  • Familiarize and support Consortium Members on financial management procedures, utilization of reporting package, timeliness of report submission, as it relates to MDG/FFE grant implementation.
  • Prepare monthly, quarterly and annual financial reports for internal and external customers – namely the Consortium Members and USAID’s MGD/ Food for Education.
  • Coordinate quarterly meetings with each Consortium Member and Finance Working Group.

C. Audit Follow-Up

  • In collaboration with CRS Senegal’s Grants & Compliance Manager, ensure that the Consortia provide accurate and timely inputs into the program and project audits.
  • In close collaboration with CRS HoOps, ensure timely closure of audit recommendations; document and ensure discussion and preparation of a plan of action.
  • Monitor implementation of action/corrective action plans relative to both internal and external audits and report back to PMU Senior Management and CRS HoOps.

D. Staff Supervision

  • Manage relevant direct reports, including facilitating the development of Job Descriptions, annual and monthly Work Plans, Performance Plans, on the job mentoring and coaching sessions.

Competencies

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Set clear goals and manages toward them
  • Collaborate effectively with staff and stakeholders
  • Manage financial resources with integrity
  • Applies program quality standards to project design and organizational learning

Agency-Wide Competencies (For All CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning

Key Working Relationships

Internal: Country Representative, Head of Operations, Head of Programs, Program Managers, Logistics Manager, Procurement Officers, Administrative Manager, and other Support Managers, DRD for Management Quality, Internal and External Auditors.

External: MGD/ FFE Finance Team

Travel Required: 30% of time of required travel to field offices.

KNOWLEDGE SKILLS AND EXPERIENCE:

  • Fluency in French and excellent English writing skills especially with the ability to produce quality reports for the donor in English on a timely basis.
  • In depth knowledge of CRS policies and procedures as well as reporting requirements and standards.
  • Proven in-depth knowledge of donor cash and in-kind policies and regulations, including Title II food-supported programming and commodity management and compliance regulations.
  • Strong management and decision-making skills, self-motivated, able to work independently and proactively within matrix management structure.
  • Experience in facilitating the capacity-strengthening efforts of diverse colleagues and local partner organizations.
  • Demonstrated strengths in relationship management; strong cross-cultural skills.
  • Able to work as a member of, and to lead, a team with colleagues.
  • Excellent organization and planning skills; detail-oriented, adaptable, flexible.
  • Experience in developing Strategic Plans for large country programs.
  • Experience in developing long range MYAPs/MDG/FFEs, or similar funding mechanisms.
  • Previous experience in implementing development and emergency programming.
  • Ability to build capacity and develop strong working relationships with senior national staff.
  • Ability to communicate in Portuguese or Spanish is desired

MINIMUM QUALIFICATIONS:

  • Master’s degree in International Development, Business Administration, Economics, Public Administration or Master’s degree in accounting preferred or equivalent combination in years and experience
  • A professional qualification in accounting (ACCA, CPA or equivalent) or experience in management with a focus on administration and finance
  • Minimum of five years relevant post-qualification experience, of which three years should be in USAID finance and compliance.
  • Understanding of CRS Sun Systems and Q&A.

NOTE: Applications will be accepted until this position is filled.

About the Organization

Catholic Relief Services was founded in 1943 by the Catholic Bishops of the United States. Our mission is to assist the poor and disadvantaged, leveraging the teachings of the Gospel of Jesus Christ to alleviate human suffering, promote development of all people, and to foster charity and justice throughout the world. Working through local offices and an extensive network of partners, CRS operates on five continents and in 98 countries. We aid the poor by first providing direct assistance where needed, then encouraging people to help with their own development. Together, these approaches foster secure, productive, just communities that enable people to realize their potential. As the official international relief and development agency of the U.S. Catholic community, CRS is also committed to educating the people of the United States to fulfill their moral responsibilities toward our global brothers and sisters by helping the poor, working to remove the causes of poverty, and promoting social justice.

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