Dutystation: Bangkok, Thailand
Functional responsibilities
Summary of Key Functions:
Implementation of operational strategies
Fund application
Monitoring and progress control
Financial reporting and controls
Team management
Knowledge building and sharing
Full compliance with UNOPS rules and regulations regarding financial processes, financial records, reports, and audit follow-up, along with the establishment of an effective internal control framework;
Regular maintenance and updating of the Internal Standard Operating Procedures (SOPs) for the BSSC Accounts Receivable.
Coordinate the accounts receivable process to ensure that contributions to the project are applied promptly;
Maintain an accurate and up-to-date accounts receivable logbook that reflects pending funds for application;
Communicate and coordinate with field offices and project teams to identify available funds;
Provide performance reports for the team as requested by management;
Support Accounts Receivable team members with their daily tasks and any issues that arise;
Ensure that the Accounts Receivable team adheres to its service level agreements (SLAs).
3. Ensures monitoring and progress control, focusing on the achievement of the following results:
Establish a strong working relationship between the team and its key stakeholders;
Manage communications to ensure that stakeholders are informed about the accounts receivable team’s activities, deadlines for request submissions, and updates on policies and procedures;
Collaborate closely with the BSSC bank reconciliation team to ensure the efficient implementation of reconciliation processes.
4. Supports effective financial reporting and control, focusing on the achievement of thefollowing results:
Contact project colleagues and Regional Offices to verify, correct, and enhance the quality of a project’s financial activities, including financial reports;
Maintain regular communication with other finance staff within the organization, focusing on data reconciliation, client reporting, and audit activities;
Follow up on all unidentified deposits and provide regular updates to the BSSC Finance Manager;
Coordinate both internal and external auditors by providing requested documents in an organised state in a timely manner.
5. Provide supervision to the BSSC Accounts Receivable team, focusing on achievement of the following results:
Facilitates the Accounts Receivable team’s engagement and provision of high-quality results and services of the application of funds for all UNOPS bank accounts through effective work planning, performance management, coaching, and promotion of learning and development;
Provides oversight, ensuring compliance of the accounts receivable team members with existing policies and best practices;
Collaborate a solid working relationship between the Accounts receivable team and its key stakeholders.
6. Ensures knowledge building and sharing, focusing on achievement of the following results:
Synthesis of lessons learnt and best practices in Finance;
Organise, facilitate and/or deliver training and learning initiatives for personnel on finance-related topics;
Contribute to Financial management knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in financial management.
Impact of Results:
The key results have an impact on the overall execution of the UNOPS financial services. Accurate analysis and presentation of financial information ensures proper financial processes in the organization.
Education/Experience/Language requirements
Education:
A first-level university degree (e.g. Bachelor’s Degree) in Finance, Accounting or related fields is required.
An advanced university degree (e.g. Master’s Degree) in Finance, Accounting or related fields is desirable and may substitute some of the required years of work experience.
A minimum of two (2) years of relevant experience in accounting and financial experience at national level is required.
Knowledge of UNOPS financial rules and regulations; working knowledge of ERP (particularly Agresso) is desirable.
Experience in the usage of computers and office software packages (G Suite) and knowledge of spreadsheet and database packages is desirable.
Experience in handling web-based management systems is desirable.
Fluency in written and oral English is required.
Knowledge of the second UN working language is desirable.
TOGETHER, WE BUILD THE FUTURE
UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.
Our mission is to help people build better lives and countries achieve peace and sustainable development.
We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
