Counterpart International is currently seeking a Finance and Procurement Officer to the Innovation for Change project. This is a full/part time position based in Arlington, VA. The Finance and Procurement Officer is responsible for maintaining Innovation for Change’s financial records, including managing many expense logs and supporting the overall program financial management routines in the accounting software (QuickBooks). The Finance Officer reports to the Program Specialist.
Innovation for Change (I4C) is a global network of people and organizations who want to connect, partner and learn together to defend and strengthen civic space and overcome restrictions to our basic freedoms of assembly, association and speech. We are a community-led network inspired by ideas, methods, and technologies from across different sectors. We work together on advocacy, research, network building, education and training, fundraising, digital literacy and technology development.
Our six connected regional hubs are growing in both physical and online spaces across Africa, Central Asia, East Asia, Latin America and the Caribbean, the Middle East and North Africa and South Asia. Here, people exchange ideas and share their successes, challenges and opportunities in incubating social change and building sustainable solutions.
The initiative, which is graduating from an incubation phase through a year-long global co-creation/design process, operates based on human-centered design and social innovation methodologies. As such, the nature of the work over the next year will adhere to similar principles. The core team will work in a highly collaborative, fast-paced, and iterative manner, within a flat management structure. Team members are expected to be forward thinking, entrepreneurial, and inquisitive; they should also feel comfortable and be confident in navigating through a high degree of ambiguity, to create the most responsive systems and products for this global effort.
Duties and Responsibilities:
- The role of the Finance and Procurement Officer includes maintaining the accounting software (QuickBooks), maintaining several expense logs and supporting the overall program financial management routines.
- Prepare vouchers, receipts and cash disbursements regularly, ensuring that all needed supporting documentation is in place and that all information in the monthly expense logs is correct and complete.
- Review in detail all the received documents ensure that these are adequate and comply with the donor and Counterpart International policies and procedures and costs are allowable allocable and reasonable.
- Perform all bank account reconciliations on monthly basis and when needed, communicates with the bank to understand and reconcile any discrepancies.
- Insure proper QuickBooks accounting, including appropriate coding and backup of expenses in accordance with Counterpart’s Procurement and Quickbook manual. Timely entering financial data in QuickBooks, once the vouchers are fully approved.
- Timely Upload the vouchers under the Record Repository
- Analyze program spending on a monthly, quarterly, and annual basis and work with the program Specialist and/or Program Director to update and make decisions regarding operating budget, project planning, and administrative oversight.
- Review and produce various financial reporting and reconciliations as well as cash forecasting and drawdown of funds. And timely reporting to Headquarter.
- Monitoring and controlling expenditure within the approved budget.
- Work with program staff in conducting procurements and developing RFQ/Ps, coordinate selection committees, negotiating terms, documenting procurement process, preparing consulting and vendor agreements, purchase orders, contract modifications in compliance with regulations and internal policies.
- Problem solve with project staff around issues specific to procurement and sub-awards as needed.
- Train and mentor program staff in compliance considerations, conducting procurement, drafting agreements, and monitoring work performed.
- Serve as a liaison with Finance and Grants & Compliance teams.
- Other duties as assigned.
- Bachelor’s Degree or equivalent experience required in accounting, finance, or related field
- At least five years of relevant varied experience in finance, grants and contracts, compliance experience, preferably in a nonprofit setting
- Ability to simplify and explain complex financial concepts
- Knowledge of finance and accounting best practices, procedures and administrative practices, including Generally Accepted Accounting Principles (GAAP)
- Working knowledge of USG regulations and compliance issues. Preferred experience with USAID
- Thorough knowledge of and experience regarding grants administration and procurement regulations.
- Demonstrated ability to manage budgets and experience in forecasting
- Strong analytical skills and attention to detail
- Excellent interpersonal communication skills, both verbal and written, including the ability to write clear and concise correspondence. Fluency in a foreign language is desired.
- Advanced computer skills, including proficiency in Quick Books, Excel, Word, Outlook and Internet
- Experience working on a project that has issued subawards, or support to a portfolio with projects that issue subawards
- Strong internet and computer software skills, including MS Office Suite program/Office 365, Google Apps, mobile apps, and web-based research tools, and mobile apps.
- Language skills in Spanish, French, Arabic, and/or Russian