Finance Senior Assistant

Job Description

The Finance Senior Assistant is part of the Managed Cash Flow Unit (MCFU). The MCFU allows the management and implementation of activities in the public sector through a cash transfer and payment process. This MCFU scheme aims to follow the public sector financing standards and to channel the money to support the Government Ministries under whose supervision the services are delivered.

UNOPS Myanmar Support Services are shared across all programmes. The successful delivery of financial services to all UNOPS operations in Myanmar is the responsibility of the Finance Unit, which consists of an Operations Team and a Managed Cash Flow Unit (MCFU) with personnel based around Myanmar.

Under the direct supervision of a MCFU Finance Associate and with secondary supervision by the Finance Senior Associate, the Finance Senior Assistant (Field) or the Finance Senior Assistant (Roving) shall be responsible for performing the following duties and responsibilities:

The Finance Senior Assistant (Field) will be assigned to specified duty stations while the Finance Senior Assistant (Roving) may or may not be located in a specific location, but he/ she will need to take over the tasks when the Finance Senior Assistants in duty stations are on annual leave or the position is vacant or making the disbursement in periods of peak activity.

• Make disbursement in cash for the implementation of the National Program activities;
• Act as a custodian of a revolving Operational cash advance for the disbursement of the activities implemented by the three diseases National programmes;
• Under guidance from the supervisor, gain strong knowledge of the quarterly approved Work plan in order to provide effective disbursement for National Programme’s activities;
• Open and operate a bank account for the management of operational advances
• Record all transactions on a daily basis in the operational advances ledger and reconcile the ledger on a monthly basis with the cash in hand and bank;
• Ensure sufficient funds at the field location by requesting for replenishment in a timely manner;
• Ensure full settlement of Operational Advances within 90 days from the date of its receipt; 
• Submit monthly basic financial reports to the Yangon Office by the set timelines. These reports include but are not limited to: Operational Advances Ledger, Operational Advances  Reconciliation Sheet, Cash Control Sheet and bank reconciliation statement;
• Frequently travel to the assigned townships to disburse the funds as per the national programme’s approved work plan;
• Make reimbursement to nominated drawers under the reimbursement scheme;
• Closely collaborate with the Department of Health Staff (nurses, administrative assistants, etc) to ensure proper understanding of the Managed Cash Flow Standard Operating Procedures and better working relationships;
• Safe custody of cash and the assets assigned to her/him
• Working closely with the Yangon based Managed Cash Flow team by giving the required information or informing them of operational matters which need a resolution;
• Overseeing the disbursement operation in the assigned duty station (for those working on 100% LOE full time basis)

About the Organization

United Nations Office for Project Services