Finance Support Specialist

  • Entry-level, Full-time staff position
  • Posted on 29 August 2019

Job Description

The University of Maryland, Baltimore (UMB), Institute of Human Virology (IHV), is currently seeking a Financial Specialist to assist with the procurement, inventory and finance work largely associated with its international portfolio that fund projects in multiple countries. The incumbent will work with a host of different people in Baltimore and Africa. The incumbent will collaborate with upper-level administrators and directors within the Institute, the campus and external agencies as needed to ensure the highest level of service. Additionally, the incumbent performs reviews and analyzes procurement and accounting transactions for multiple international grants; insuring completeness, internal accuracy, and conformance with inform accounting practices.

This position requires at least 30% travel to field offices. This may happen independently or with a team. Benefits Information: UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools. Essential Functions: Finance Functions:
  • Prepares summary level financial schedules that capture financial data for grants and non-grant funds. Prepares schedules that capture international HR and Procurement data as needed as well as international field office encumbrance tracking.
  • Reviews and audits international payroll and effort reporting.
  • Represents the Institute through participation in campus meetings and special projects.
  • Serves as subject matter expert on policies and procedures and then prepares training for staff both domestically and internationally on the same.
  • Assists with international audits and reviews. Attends as required.
  • Administers and maintains assigned accounts to verify accuracy of transactions and uniform application of policies, procedures, and acceptable standards.
  • Receives, analyzes, adjusts, and prepares various internal/external financial ledgers, schedules, exhibits and summaries along with any assigned databases utilized for financial reporting.
  • Monthly, manages and reports the cash flow in each field office.
  • Works with field office teams to provide financial systems strengthening and oversight.
  • Duties may include increased complexity, independence, and responsibility, as well as additional work coordination requirements such as incumbent training, performance management, and quality assurance.

Procurement and Inventory Functions:
  • Provide guidance to international field offices as well as domestic staff for the efficient and adequate management of management of all procurement and inventory related functions.
  • Mentor and train field personnel in the realm of procurement and inventory to ensure that all procurements are done in accordance with donor rules and regulations and the institution’s policies and procedures and that all inventory is captured in databases as required.
  • Conduct inventories both domestically and internationally as required by relevant procedures.
  • Develop key documents and templates (where needed) for use by field offices. Responsible for implementation of Standard Operating Procedures and provide input for continuous improvements and updates. May approve field office procurements equal to or more than $5,000.
  • Work with field offices to develop Requests for Quotations and vendors selection in line with rules, regulations and policies. Approve wire requests to transfer funds to field offices and subcontractors. Approve wire requests to field offices and to international subcontractors.
  • Perform other duties as assigned.
Qualifications Education: Bachelor’s degree in Accounting, Finance, or related field. Experience: Four (4) years of accounting experience with at least two (2) years working with international accounts. Other: No substitution of experience for minimum education requirement. Preferred: Experience working with multiple foreign currencies preferred. Experience working with NGOs in Africa preferred.

Financial Disclosure is required.
Knowledge, Skills, and Abilities:
  • Knowledge of best practices in the field as well as all relevant federal, state, and local rules, regulations, and programs/policies for meeting compliance.
  • Ability to analyze, compare and interpret facts and figures and make sound judgment based upon this knowledge.
  • Ability to cooperate and work with others in order to strengthen and cultivate relationships.
  • Ability to carry out multiple assignments and plan accordingly in order to meet scheduled deadlines.
  • Use in various relevant computer word processing and spreadsheet packages.
  • Excellent attention to detail.
  • Excellent communication written and oral communication skills.
  • Team player.

About the Organization

The Maryland Global Initiatives Corporation (MGIC) is an international non-profit affiliate of the University of Maryland, Baltimore (UMB), which works to strengthen health systems and reduce the spread and impact of HIV/AIDS in the areas where we operate. We currently have offices in six countries in sub-Saharan Africa, including Botswana, Kenya, Nigeria, Rwanda, Tanzania, and Zambia.

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