Family Planning & Reproductive Health Department
Based in Washington, DC
Up to 5% international travel
Reports to the Program Manager, SIFPO2
Who we are
With over 45 years of experience, working in over 60 countries, Population Services International (PSI) is the world’s leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible – bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer empowered healthcare.
There are over 8,000 “PSI’ers” around the world. We are a diverse group of entrepreneurial development professionals with a wide range of backgrounds and experience. All with unique skills that we bring to the critically important work that we do.
The Family Planning (FP) and Reproductive Health (RH) Department supports programs in 37 countries (and counting) to deliver high-quality family planning and reproductive health services and safe abortion services to women and girls. The FPRH Department manages several centrally funded projects, including the USAID-funded Strengthening International Family Planning Organizations 2 (SIFPO2) project – one of PSI’s largest and most technically diverse global projects, currently with 11 Mission buy-in country projects and a diverse array of core-funded FP initiatives across the globe. The SIFPO2 project focuses on achieving two primary results:
- Strengthening organizational capacity to deliver quality FP services to target groups
- Increasing the sustainability of country level FP and other health programs
We are looking for an experienced Financial Analyst (FA) with solid financial, budgeting, contractual and program management skills to take on the financial and contractual management of SIFPO2, other assigned core funded projects, the FPRH Annual Department budget, and new business cost proposal development. Strong budgeting skills are essential. Additional program management skills are a major plus.
The FA will work closely with the SIFPO2 Program Manager and other team members to provide financial support to 11 Mission buy-in country projects, a diverse array of SIFPO2 core-funded FP initiatives across the globe, other assigned centrally funded projects, as well as a number of PSI FP/RH Department priorities. The FA will proactively troubleshoot, identify solutions, and create systems to avoid problem areas and ensure smooth preparation of financial invoices, contracts and agreements, working across Regional Support Teams, accounting, grants and contracts, and cost and pricing. The FA will create strong lines of communications between FPRH Department and Regional Support Teams, to ensure department funding needs are met and properly allocated. But you’re about more than just the numbers. You will also be responsible for understanding the stories behind the numbers and using that understanding to help improve the overall health of the projects you support.
The FA should be willing to spend approximately 5% of the time traveling internationally on assignment, including difficult and remote environments.
Sound like you? Read on…
Your specific duties would include:
Financial and Contractual Management
- Responsible for the financial performance and efficiency of SIFPO2, other assigned centrally managed projects and the annual department budget: Analyze country/project monthly spend rates and proactively highlight possible problem areas, identify underlying causes, and propose solutions; Review suspense accounts and accounts receivable; Conduct financial project close-out coordination;
- Collaborate closely with the Billing and Revenue Accountant to manage timely submission of donor invoices including their preparation, review, analysis, coordination with project country teams for invoice analysis and approval by project managers;
- Coordinate with regional Financial Analysts to ensure integrity of financial reporting on centrally funded projects;
- Prepare transaction detail analysis and re-class expenses as necessary; research the reasons for the variance and propose corrective action when applicable;
- Provide technical assistance to the SIFPO2 and broader FPRH team regarding financial management and compliance with PSI procedures;
- Coordinate with the Contracts department to assure adherence to donor guidelines for sub-awards, consultants, and other contractual issues as well as set-up new project codes for new agreements and work orders under centrally managed projects;
- Prepare, review and monitor project spend out plans and accrual forecasts;
- Conduct monthly labor spending analysis to ensure salary expenditure trends match resource projections and make recommendations for adjustments; Keep abreast of personnel changes and reflect those in the labor tracking guide for accurate ongoing analysis of resource needs; Update labor trackers as necessary and serve as primary point of contact for questions posed by team members about LOE allocation;
- Prepare analyses of project spending such as cost per CYP, cost per insertion, cost per distribution and other requested financial analyses that impact programmatic performance;
- Conduct monthly analysis of FP/RH Department revenue projections and identify and resolve issues.
- Coordinate and conduct budget review of country proposals for SIFPO2 mission buy-ins and other centrally funded projects, as required;
- Prepare budget modifications and realignments, as necessary;
- Manage and lead the annual operating budget process, including preparation of indirect budgets, department core funded budget, year to year analysis and comparison, documentation and explanation of variances and preparation for budget defense;
- Develop budgets and/or cost categories for new FPRH proposal bids, prepare annual budgets for existing projects, as well as modifications and realignments as necessary.
- Coordinate the preparation and implementation of audits, with the Audit manager, for centrally funded grants; Carry out sampling and auditing of sub-recipients under centrally funded grants;
- Assist in setting up new subawards as necessary, including ensuring appropriate pre-screening processes are conducted, in compliance with PSI policies, including Bridger Insight reports;
- Financial management of SIFPO2 subawards including reviewing and processing invoices and cash requests;
- Facilitate orientations and trainings of program staff including sessions on financial and budget management for DC-based and field staff; and
- Develop templates and systems for DC staff to monitor and track spending against budgets.
What are we looking for?
- You have a BA in accounting or finance; a MBA/MS in Finance is highly valued;
- You have at least 3 years of experience with financial, accounting and/or contract regulations;
- You have experience managing and/or providing support to USAID-funded programs; previous experience in developing and managing major donor budgets gives you a distinct advantage.
- You have significant experience with accounting software, managing databases and spreadsheets;
- You are a self-starter who strives to make systems work better; you’re proactive, with strong analytical and problem-solving capabilities;
- You have exceptional organizational skills and can manage a variety of tasks on short notice and within designated deadlines;
- Spanish or French language skills are a plus
What would get us excited?
Systems thinking. You appreciate the value of both program and financial aspects of projects and are committed to helping teams bridge gaps between them;
Technical chops. You have previous exposure to budgeting, auditing, training and/or financial oversight of programs implemented in foreign countries
Detail-oriented. You make sure things are done right and have an eye and aptitude for professional presentation.
Strong interpersonal and communication skills. You’re able to translate complex processes and articulate relevant tasks. You’re able to get results from people across diverse backgrounds and geographies.
A “Can-do” Attitude. You can prioritize in a fast-paced environment, managing and meeting competing deadlines while keeping cool under pressure.
Persistence and focus. You get the job done. Routine tasks are addressed proactively and completed with a level of autonomy, while maintaining quality, accuracy and timeliness.
Curiosity. You enjoy financial detective work, solving problems, tying up loose ends,
Passion. You’re as excited as we are about working in global reproductive health and family planning
This position is considered Key Personnel of the SIFPO2 project. As such, final hiring decisions are subject to the approval of the USAID Agreement Officer’s Representative.
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.