Financial Analyst, Family Planning & Reproductive Health

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Population Services International
Washington, DC, District of Columbia, United States
Apply by 13 June 2018
Senior-level , Full-time staff position
Posted on 14 May 2018

Job Description

Financial Analyst

Family Planning & Reproductive Health Department

Based in Washington, DC

Up to 5% international travel

Reports to the Program Manager, SIFPO2

Who we are

With over 45 years of experience, working in over 60 countries, Population Services International (PSI) is the world’s leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible – bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer empowered healthcare.

There are over 8,000 “PSI’ers” around the world. We are a diverse group of entrepreneurial development professionals with a wide range of backgrounds and experience. All with unique skills that we bring to the critically important work that we do.

Join us!

The Family Planning (FP) and Reproductive Health (RH) Department supports programs in 37 countries (and counting) to deliver high-quality family planning and reproductive health services and safe abortion services to women and girls. The FPRH Department manages several centrally funded projects, including the USAID-funded Strengthening International Family Planning Organizations 2 (SIFPO2) project – one of PSI’s largest and most technically diverse global projects, currently with 11 Mission buy-in country projects and a diverse array of core-funded FP initiatives across the globe. The SIFPO2 project focuses on achieving two primary results:

  • Strengthening organizational capacity to deliver quality FP services to target groups
  • Increasing the sustainability of country level FP and other health programs

We are looking for an experienced Financial Analyst (FA) with solid financial, budgeting, contractual and program management skills to take on the financial and contractual management of SIFPO2, other assigned core funded projects, the FPRH Annual Department budget, and new business cost proposal development. Strong budgeting skills are essential. Additional program management skills are a major plus.

The FA will work closely with the SIFPO2 Program Manager and other team members to provide financial support to 11 Mission buy-in country projects, a diverse array of SIFPO2 core-funded FP initiatives across the globe, other assigned centrally funded projects, as well as a number of PSI FP/RH Department priorities. The FA will proactively troubleshoot, identify solutions, and create systems to avoid problem areas and ensure smooth preparation of financial invoices, contracts and agreements, working across Regional Support Teams, accounting, grants and contracts, and cost and pricing. The FA will create strong lines of communications between FPRH Department and Regional Support Teams, to ensure department funding needs are met and properly allocated. But you’re about more than just the numbers. You will also be responsible for understanding the stories behind the numbers and using that understanding to help improve the overall health of the projects you support.

The FA should be willing to spend approximately 5% of the time traveling internationally on assignment, including difficult and remote environments.

Sound like you? Read on…

Your contribution

Your specific duties would include:

Financial and Contractual Management

  • Responsible for the financial performance and efficiency of SIFPO2, other assigned centrally managed projects and the annual department budget: Analyze country/project monthly spend rates and proactively highlight possible problem areas, identify underlying causes, and propose solutions; Review suspense accounts and accounts receivable; Conduct financial project close-out coordination;
  • Collaborate closely with the Billing and Revenue Accountant to manage timely submission of donor invoices including their preparation, review, analysis, coordination with project country teams for invoice analysis and approval by project managers;
  • Coordinate with regional Financial Analysts to ensure integrity of financial reporting on centrally funded projects;
  • Prepare transaction detail analysis and re-class expenses as necessary; research the reasons for the variance and propose corrective action when applicable;
  • Provide technical assistance to the SIFPO2 and broader FPRH team regarding financial management and compliance with PSI procedures;
  • Coordinate with the Contracts department to assure adherence to donor guidelines for sub-awards, consultants, and other contractual issues as well as set-up new project codes for new agreements and work orders under centrally managed projects;
  • Prepare, review and monitor project spend out plans and accrual forecasts;
  • Conduct monthly labor spending analysis to ensure salary expenditure trends match resource projections and make recommendations for adjustments; Keep abreast of personnel changes and reflect those in the labor tracking guide for accurate ongoing analysis of resource needs; Update labor trackers as necessary and serve as primary point of contact for questions posed by team members about LOE allocation;
  • Prepare analyses of project spending such as cost per CYP, cost per insertion, cost per distribution and other requested financial analyses that impact programmatic performance;
  • Conduct monthly analysis of FP/RH Department revenue projections and identify and resolve issues.

Budget Development

  • Coordinate and conduct budget review of country proposals for SIFPO2 mission buy-ins and other centrally funded projects, as required;
  • Prepare budget modifications and realignments, as necessary;
  • Manage and lead the annual operating budget process, including preparation of indirect budgets, department core funded budget, year to year analysis and comparison, documentation and explanation of variances and preparation for budget defense;
  • Develop budgets and/or cost categories for new FPRH proposal bids, prepare annual budgets for existing projects, as well as modifications and realignments as necessary.

Audit Preparation

  • Coordinate the preparation and implementation of audits, with the Audit manager, for centrally funded grants; Carry out sampling and auditing of sub-recipients under centrally funded grants;

Subaward Management

  • Assist in setting up new subawards as necessary, including ensuring appropriate pre-screening processes are conducted, in compliance with PSI policies, including Bridger Insight reports;
  • Financial management of SIFPO2 subawards including reviewing and processing invoices and cash requests;

Capacity Building

  • Facilitate orientations and trainings of program staff including sessions on financial and budget management for DC-based and field staff; and
  • Develop templates and systems for DC staff to monitor and track spending against budgets.


What are we looking for?

The Basics:

  • You have a BA in accounting or finance; a MBA/MS in Finance is highly valued;
  • You have at least 3 years of experience with financial, accounting and/or contract regulations;
  • You have experience managing and/or providing support to USAID-funded programs; previous experience in developing and managing major donor budgets gives you a distinct advantage.
  • You have significant experience with accounting software, managing databases and spreadsheets;
  • You are a self-starter who strives to make systems work better; you’re proactive, with strong analytical and problem-solving capabilities;
  • You have exceptional organizational skills and can manage a variety of tasks on short notice and within designated deadlines;
  • Spanish or French language skills are a plus

What would get us excited?

Systems thinking. You appreciate the value of both program and financial aspects of projects and are committed to helping teams bridge gaps between them;

Technical chops. You have previous exposure to budgeting, auditing, training and/or financial oversight of programs implemented in foreign countries

Detail-oriented. You make sure things are done right and have an eye and aptitude for professional presentation.

Strong interpersonal and communication skills. You’re able to translate complex processes and articulate relevant tasks. You’re able to get results from people across diverse backgrounds and geographies.


A “Can-do” Attitude. You can prioritize in a fast-paced environment, managing and meeting competing deadlines while keeping cool under pressure.

Persistence and focus. You get the job done. Routine tasks are addressed proactively and completed with a level of autonomy, while maintaining quality, accuracy and timeliness.

Curiosity. You enjoy financial detective work, solving problems, tying up loose ends,

Passion. You’re as excited as we are about working in global reproductive health and family planning

STATUS

  • Exempt

This position is considered Key Personnel of the SIFPO2 project. As such, final hiring decisions are subject to the approval of the USAID Agreement Officer’s Representative.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

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About the Organization

About PSI: PSI is a leading global health organization with programs targeting malaria, child survival, HIV and reproductive health. Working in partnership within the public and private sectors, and harnessing the power of the markets, PSI provides life-saving products, clinical services and behavior change communications that empower the world's most vulnerable populations, in over 65 countries to lead healthier lives. Over 150 staff in the Washington D.C headquarters, 100 overseas expatriate staff and almost 8,000 local staff work to execute PSI’s critical and innovative programs worldwide. Health Impact and Donors: PSI has a unique focus on measurable health impact much like successful corporations measure profitability. Measuring the results of PSI’s health interventions isn’t as simple as counting lives saved. PSI employs an entire team of researchers to continuously evaluate PSI performance against evidence-based objectives and verifiable indicators. Such strict measurement of PSI performance is what sets the organization apart from others in the field and feeds into the design of innovative, targeted and cost-effective interventions. By utilizing the DALY (Disability Adjusted Life Year) system, PSI estimates that in 2009 alone, its programs directly prevented more than 156,000 HIV infections, 2.6 million unintended pregnancies, almost 150,000 deaths from malaria and diarrhea and 19 million malaria episodes. In addition, roughly 25,000 patients were treated for TB. With a focus on decentralized management and local experts, innovative programs and successful benchmarking, PSI is proud of its long term commitment to serve those most in need. PSI is supported by several major donors including: governments of the United States, United Kingdom, Germany and the Netherlands; the Global Fund, various United Nations agencies, private foundations, corporations and individuals. Areas of PSI focus: HIV: PSI has HIV programs in over 60 countries around the world. Interventions, which include social marketing of HIV products and services and targeted HIV communications, are based upon a commitment to produce measurable health impact and an emphasis upon rigorous research and evaluation. Although condom social marketing and targeted communications remain the cornerstones of PSI's work to address the HIV pandemic, country programs also implement an increasingly comprehensive range of interventions in response to the changing needs of specific country contexts and populations. PSI is increasingly implementing innovations such as male circumcision services and targeted communications for concurrent sexual partnerships and injection drug use interventions. TB: Tuberculosis (TB) is a curable and preventable illness, yet it remains a major cause of death worldwide. It is one of the biggest killers of women of reproductive age and the most common cause of death among people living with HIV/AIDS. PSI provides a variety of innovative TB and TB/HIV-related services, engaging private providers in diagnosis and treatment and integrating HIV counseling and testing with TB services. It also creates innovative behavior change communications campaigns to increase awareness of TB and TB/HIV and to promote healthy behaviors. Child Survival: Vulnerable children are one of PSI’s most important target groups. According to the WHO, nearly 10 million children under the age of five die each year – more than 1,000 every hour. Tragically, about two-thirds of child deaths are preventable through practical, low-cost interventions. PSI works to improve child survival by helping developing countries address water-borne diseases such as diarrhea, malaria, pneumonia and HIV with prevention and treatment education and products. PSI’s child survival programs improve the health and save the lives of children under five in more than 30 countries. Reproductive Health: In over 30 countries throughout the world PSI empowers women and couples to lead healthier lives by providing access to innovative family planning and maternal health products and services. Every year, there are more than 60 million unintended pregnancies and more than 500,000 women die from pregnancy-related causes. In 2008 alone, PSI prevented an estimated 3.1 million unintended pregnancies and 15,000 maternal deaths, and enabled millions of couples to plan their families. Over the past three decades, PSI has expanded the contraceptive methods in its portfolio from male condoms and oral contraceptives to include injectable contraceptives, intrauterine contraceptive devices (IUD), emergency contraception pills, implants, female condoms, voluntary sterilization, and fertility awareness methods such as the Standard Days Method using Cyclebeads®. PSI’s RH platform has also grown to address maternal mortality through the prevention of post-partum hemorrhage and sepsis, and the prevention of unsafe abortion. Clean Water: Access to clean water is a challenge in almost all of the countries PSI operates in. Increasing awareness of water borne diseases and accessibility to treated water are a core part of PSI’s efforts across its health areas. PSI and its many partners are working together to promote the Safe Water System, a water quality intervention that employs proven, easy-to-use and inexpensive solutions such as household water treatment appropriate for the developing world. Household water treatment and safe storage ensures that each sip of water is safe to drink. Household water treatment can be adopted quickly, inexpensively, at national scale in both development and emergency situations, making an immediate difference on the lives of those who rely on transporting to and storing water in their homes. Malaria: PSI provides malaria control support to national Ministries of Health in over 30 countries worldwide. PSI tailors its malaria control programs to the unique environment in each country and the needs outlined by the Ministry of Health to achieve the Abuja Targets and MDGs. PSI’s malaria control programs include delivery of insecticide treated mosquito nets, pre-packaged malaria treatment, behavior change communications and operational research.

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