GH Pro Project Assistant

  • Mid-level, Full-time staff position
  • Posted on 19 December 2018
  • Washington, D.C., District of Columbia, United States
  • Closing on 12 February 2019
  • Current

Job Description

The Project Assistant will provide administrative, financial, logistical, and meeting support. S/he will report to the Project Director and work with the Project Director, Deputy Director(s), Senior Finance Manager, and Program Manager(s), as designated and assigned. Duties will vary based on the Project Assistant’s interests and project needs but may include the following types of activities:

Administrative and Financial Support

  • Facilitates administrative closeout and write assignment summaries
  • Maintains GH Pro Project inventory tracker
  • Monitors space, laptops, and other project resources; procures supplies as necessary
  • Supports routine financial tracking of consultant invoices and travel expense reports
  • Maintains project information trackers
  • Other project close out administrative tasks as required

Staff/Consultant Logistics

  • Drafts consulting agreements and country clearance travel requests
  • Assists with securing travel arrangements, insurance, and visas for traveling consultants
  • Conducts employment history verifications and reference checks
  • Assists with recruitment in drafting and listing ads online, monitor recruitment applications, and follow-up with candidates
  • Provides administrative support to staff and consultants throughout their assignments (reviewing invoices, obtaining travel advances, assisting consultants in filling out paperwork, etc.)

Meeting Support

  • Coordinates and supports meetings held in project space: reserves meeting rooms and consultant workspace, arranges catering, manages set-up of consultant workspace and meeting rooms, and assists with preparation and copying of agendas, meeting notes, and other materials
  • Schedules D.C. and internationally-based key informant interviews, coordinates and sets up conference calls

In addition, as time permits, there may be opportunities for the Project Assistant to work closely with Program Managers to assist in managing assignments.

Qualifications:

• Bachelor’s degree required, Masters of Arts or Masters of Public Health preferred
• Experience and/or familiarity with international development
• Two to three years of professional experience, preferably with USAID
• Outstanding written and oral communication skills
• Excellent interpersonal skills
• Well-organized, attentive to detail, skilled in setting priorities and meeting deadlines, and able to handle multiple tasks simultaneously
• Works well independently and in teams; pro-active in anticipating work requirements and problem solving
• Proficient in the use of Windows, Microsoft Office, spreadsheets, databases, and presentation software
• Language: Written and verbal fluency in English required; other foreign languages fluency is desirable

About the Organization

The Global Health Program Cycle Improvement Project (GH Pro) provides the U.S. Agency for International Development (USAID) Bureau for Global Health, Regional Bureaus, and Missions with ready access to high-quality, external technical expertise to design, support, and evaluate programs contributing to the achievement of U.S. Government (USG) Global Health Initiative (GHI) targets. The GH Pro contract is comprised of five components:

  1. Program and project evaluation
  2. Technical assistance
  3. GH program and research management
  4. Mission support
  5. Logistical support for meetings/conferences

GH Pro’s technical assistance spans multiple health technical areas including HIV and AIDS, family planning, Maternal and Child Health (MCH), infectious diseases, and orphans and vulnerable children (OVC) as well as cross-cutting health issues such as gender, health financing, health systems strengthening, and science and technology.

The GH Pro project provides USAID operating units working on health-related activities in headquarters and the field with the short- and medium-term technical services of consultants with expertise pertaining to the GHI principles and USAID Forward reforms, as either independent professionals or employed by other agencies or institutions. GH Pro is seeking a Project Assistant to support the management and backstopping of assignments, including planning and logistics, implementation, and close-out. S/he reports directly to the GH Pro Project Director.

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