Leads and manages global procurement, office leases, inventory, and fleet processes. The procurement and inventory processes include review and approval of purchase orders for commodities, purchase of goods and services essential to program implementation, compliance checks, selection of vendors, and documentation of the procurement process. Establishes policies and procedures for collecting, tracking and reporting key functional metrics to reduce overall expenses in procurement while increasing productivity and effectiveness. Facilitates staff training and audits purchase order submissions for compliance with policies and standard operating procedures (SOP). Updates and communicates information related to a list of suppliers including qualifications, delivery times, and potential future development in collaboration with country offices. Governance of fleet operations includes vehicle purchases, vendor relations, maintenance, repairs, compliance procedures, driver behavior, and fuel management.
This positions reports to the Director of Governance and Compliance and works in collaboration with procurement and fleet management in each country.
Must possess the following requirements with or without a reasonable accommodation.
- Master’s degree in a relevant field (e.g., business, logistics, supply chain management, economics, accounting, finance).
- Five (5) years of procurement experience with direct management oversight for purchasing, negotiating contracts and facilitating shipping through commodity providers or freight forwarders.
- Two (2) years of experience managing fleet operations, such as vehicle purchases, developing fleet management strategies, and SOPs to meet transportation regulations.
- Prepared control strategies to mitigate risk based on data from a vehicle technology system, (e.g., Telematics).
- Responsible for procurement and fleet management in Sub-Saharan Africa and/or Asia.
- Experience working across teams in multiple country offices and managing results by leading staff training in areas of compliance, audit techniques, and methods for improving procurement standards.
- Experience with reviewing procurement processes and implementing measures to reduce fraud and inefficiency.
- Worked with contracts awarded from United States Agency for International Development (USAID), Canadian International Development Agency (CIDA), Department for International Development (DFID), or other European donors and private foundations.
- Analytical experience establishing cost/budget parameters, evaluating the cost-effectiveness of vendor terms, and presenting a summary of those options to stakeholders.
- Experience in collecting and analyzing data and maintaining records of purchase prices.
- Analyzed weaknesses in existing contracts and proposed solutions.
- Experience in strengthening the capacity of counterparts in other countries and cultural settings through training, coaching and mentoring.
- Experience creating and managing reports from a variety of sources using formulas, sorting, conditional formatting, Vlookup, and pivot tables to perform financial analysis and inventory evaluation (e.g., Excel, Crystal).
- Technical skills to include business email system (e.g., Outlook) and the ability to create .pdf files, hyperlinks, tables, presentations, format layout, configure print functionality, and import/export content from other sources using Word, PowerPoint, and Adobe Reader.
- Ability to travel to field offices based on business need approximately 30% or the equivalent of 16 weeks annually.
ESSENTIAL SOFT SKILLS:
- Leadership skills to work with autonomy while still being collaborative, prioritize tasks, and positively influence others to follow directives and meet deliverables.
- Talented in the art of building vendor relations and negotiating favorable terms.
- Systems-thinker whose strength is identifying weaknesses in a process and implementing solutions.
- Problem-solver mentality, with the ability to adapt seamlessly to changing priorities and enforce regulations.
- Cross-cultural sensitivity and ability to work effectively in different socio-cultural contexts.
- Organized, high level of accuracy, and meticulous attention to detail.
- Able to learn the business and fully understand how and why tasks satisfy business needs.
- Ability to synthesize information from multiple sources.
- Adaptable to changing priorities and deadlines seamlessly.
PREFERRED SKILLS, ABILITIES, AND FUNCTIONS:
- Non-profit experience with global health, reproductive health (family planning, maternal and child health), women’s rights, and international development.
- Experience living and working in a low or middle-income country.
- Experience with procurement of medial commodities, supplies, and equipment.
- Fluency in French including business and healthcare terminology.
- Ability to use knowledge of the organizational and political climate to solve problems and accomplish goals.
- Ability to coordinate and administer meetings using digital communication platform applications, such as GoToMeeting and Skype.
The above statements describe the general nature and level of work being performed by the person(s) assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed and assigned.
EngenderHealth provides equal employment opportunities (EEO) to all employees and applicants for employment, without regard to race, creed, ancestry, citizenship, religion, color, gender, gender identity, gender expression, age, national origin, political belief, sexual orientation, genetic information, status as a victim of domestic violence, marital status, disability or any other protected characteristic or status under applicable federal, state and local laws.
EngenderHealth complies with applicable federal, state and local laws governing non-discrimination in employment in every location in the United States in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.