Grants and Contracts Analyst

  • Entry-level, Long-term consulting assignment
  • Posted on 18 September 2019

Job Description

Background Information - Job-specific

The Water Supply and Sanitation Collaborative Council (WSSCC) was established in 1990 and mandated by name in United Nations General Assembly resolution A/RES/45/181.The WSSCC Secretariat is hosted by the United Nations Office for Project Services (UNOPS) and aims to accelerate the achievement of sustainable sanitation, hygiene and water services for all people, with special attention to the unserved poor, by enhancing collaboration and coordination of all sector stakeholders. The WSSCC Secretariat is located in Geneva, Switzerland. More information on WSSCC can be found on the website at www.wsscc.org.

Reporting to the Head of Finance and Operations, the Gants and Contracts Analyst provides analytical support to grants and contract management activities. Supporting the Head of Finance and Operations in providing grants management procedural expertise, the GMA shall enhance overall capacity in grants and contract management, while improving consistency and quality.
Functional Responsibilities

    • Ensure that WSSCC grants and contract are in compliance with donor implementation and reporting guidelines for all assigned portfolios and projects.
    • Update the grant and contract tracker, ensuring there timely reports that meet donor and internal requirements with support from finance staff.
    • Facilitate the quality of the Council’s grants management activities as guided by the Head of Finance and Operations
    • Keep WSSCC’s grant management system updated with relevant milestones and ensure essential documents are uploaded properly in the grants and contract master file.
    • Ensure documentation for assigned projects are up-to-date and ensure all basic documents are retrievable to all programme and finance team members.
    • Support the drafting of Grant documents for assigned new projects and revisions.
    • Through the Head of Finance and Operations, communicate with WSSCC counterparts and programme teams and other key stakeholders regarding new projects to ensure timely signature of grants.
    • Coordinate the provision of notes/briefings to external bodies requesting information on WSSCC project activities.
    • Work closely with WSSCC departments to gather timely input for proposal development, reporting and other grants management tasks.
    • Support the Head of finance to develop kick-off and close-out project documentation including, undertaking supporting the kick-off and close-out meetings with relevant project teams.
Education/Experience/Language requirements
Education

  • Master degree in development studies or business management or or business administration or procurement/supply chain or financial management or related disciplines
  • A bachelor’s degree with a combination of 2 additional years of relevant experience may be accepted in lieu of the master’s degree.
Experience

Minimum two years of relevant professional experience in programme support or development work or grants and contract administration related fields.

Language


Fluency in English is required. Fluency in French is an advantage.


Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Functional competencies
  • Excellent drafting ability and communication skills, both oral and written
  • Excellent analytical skills - ability to quickly understand and internalize complex topics, and collate and integrate information from a wide range of sources in the production of written outputs and communication materials
  • Demonstrated experience in grant administration, project development, finance, including guiding a project from the conceptual stage through to implementation
  • Sound understanding of contract and grant management issues
  • Understanding Programme systems, policies, procedures a distinct advantage
Contract type, level and duration
  • Contract type: International Contractor Agreement
  • Contract level: International Specialist Level 1
  • Contract duration: ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
This position is based in Switzerland and the contract fee is not exempt from Swiss laws, including but not limited to laws regarding taxation, social security, accident and health insurance.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations
  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

About the Organization

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

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