Grants and Contracts Manager

  • Full-time staff position
  • Posted on 13 December 2019

Job Description

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant. Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

Department

Program Delivery (PDEL) - Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Program Delivery Team, contributes to realizing this purpose by: Forging smart partnerships and treating all people with dignity and respect; Applying organizational policies and regulatory compliance appropriately and consistently; Facilitating team spirit among colleagues and promoting the organization through communications; Influencing decision makers through focused, relevant communications; Continually striving to learn and share knowledge and find small ways to make the workplace more enjoyable for all; Cultivating and harvesting innovation; Contributing to the organization’s ability to think and act strategically at all times; Inspiring and spreading our desired organizational culture across the global enterprise.

Position Overview

Pact is recruiting for a Grants Manager for an upcoming project in Colombia, Conectando Caminos por los Derechos. The goal of the project is to support a transition from short-term humanitarian assistance for migrants to long-term development assistance for migrants, Colombian returnees, and receptor communities more generally. It will focus on strengthening local systems, processes, and the capacity of the Government of Colombia (GOC) and non-state actors, such as those in civil society, academia, the media, and the private sector.

The Grants Manager provides high-level grants management and administration to achieve project goals, working with partner organizations of all levels. S/he provides overall leadership and oversight for all aspects related to management of subgrants, from inception to close out. and supervises all staff with grants functions. This requires close collaboration with HQ to ensure compliance with Pact and USAID guidelines.

This position is contingent upon award.

Key Responsibilities

  • Oversee the full cycle of subgrant management activities, from solicitation through selection, pre-award assessment, negotiation, monitoring/compliance visits, and closeout, including preparation of final inventories, property disposition, etc.
  • Develop and/or update the Grants Manual to ensure compliance with USAID requirements and Pact’s policies and procedures;.
  • Ensure all subgrant activities are in compliance with the Grants Manual, as needed.
  • Facilitate any coordination required with the project’s technical and monitoring and evaluation teams to ensure activities are in line with USAID and Pact requirements. for the implementation of the project’s Subaward Management Plan.
  • Utilize Pact’s subaward management system (Salesforce) and accounting system (Serenic NAV) for subaward issuance and management. Ensure that all required documentation is available and stored as per Pact policy.
  • Oversee budget management of project’s subgrants pool, working with the Finance Manager. Work closely with the Finance Manager to ensure accurate and timely disbursement and liquidation of subaward expenses.
  • Supervise grants management staff, as relevant.
  • Ensure timely training of subgrantees and Pact staff to understand and comply fully with USAID requirements. Develop and deliver training to partners.
  • Ensure that office systems for grants administration are maintained and that regular reports are provided to Pact HQ and USAID as required.
  • Monitor potential risks and actively engage with the program team to mitigate risks as they arise.
  • Support any audit process from the donor or Pact HQ, as needed.

Basic Requirements

  • Bachelor’s degree in a relevant field, with preference for a Master’s degree.
  • At least 7 years of experience managing subgrant portfolios for complex USAID programs.
  • Fluency in Spanish; Professional-level English language skills (written and oral).
  • Working knowledge of U.S. regulations and requirements applicable to development assistance and acquisition including OMB Circulars (e.g. A-122), 22 CFR 226 and 22 CFR 228, ADS, FAR, AIDAR, CAS, FFATA, DSSR, FTR.
  • Demonstrated effective interpersonal and creative problem-solving skills.
  • Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or in support of an award
  • Ability to develop and maintain strong relationships with local partners.

Preferred Qualifications

  • Colombian Nationals strongly encouraged to apply



Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.

About the Organization

At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.
Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.

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