Grants Compliance and Organizational Capacity Strengthening Director

  • Senior-level, Full-time staff position
  • Posted on 28 June 2019

Job Description

Background

Catholic Relief Services (CRS) carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS is an international non-governmental organization (NGO) supporting relief and development work in over 93 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and non-church partners to implement its programs.

CRS has worked in Uganda since 1965, initially providing emergency assistance to Sudanese refugees living in the north. Over the years, CRS has expanded its programming to also address development needs in western, central and eastern Uganda. CRS’ projects in Uganda currently include agriculture, health (including OVC), microfinance, peacebuilding and youth. CRS Uganda implements its programs through partnerships with local organizations, including the Catholic Church, other faith-based organizations and community entities for maximum impact and sustainability.

SOCY Program

The Sustainable Outcomes for Children and Youth Program is designed to improve the health, nutrition, education and psychosocial wellbeing of orphaned and vulnerable children, as well as reduce abuse, exploitation and neglect among this population. It is expected to reach a minimum of 625,000 children and their caregivers within 101,500 households in 17 districts in central, south western and western Uganda. The program will improve outcomes for vulnerable children and youth by strengthening the systems that surrounds them; caregivers will have greater economic opportunities, which will increase their resilience and make them less susceptible to shocks, local government structures and CSOs will be strengthened to provide services targeting the diverse needs of vulnerable children, and health and social service agencies will strengthen their coordination and referral systems to provide integrated care along the continuum of response.

Soon entering its 5th year, SOCY will benefit from a cost extension. In line with CRS history and Vision2030 strategy, upon request of the donor, the program is also investing in organizational capacity strengthening of the local implementing partners and preparing them for potential USAID prime recipient role.

The program is implemented by Catholic Relief Services (CRS) in partnership with a consortium of Ugandan and international organizations.

Primary Role

Catholic Relief Services (CRS) is looking for a Grants Compliance and Organizational Capacity Strengthening Director who will dedicate approximately half his/her level of effort on overseeing all financial and grants compliance matters within the project, including managing the project budget, generating financial reports (including donor reports), tracking expenses, overseeing the administration of sub-awards, managing grants and compliance staff at the Kampala office. The second core responsibility of the position is to mentor of sub-awardees, supporting their staff in district offices and focusing on compliance policies, trainings, organizational structure, and quality control on grants compliance matters. This includes leading program efforts coordinating with different financial and operations staff in financial and organizational capacity assessments of local partners, developing specific capacity strengthening plans, in close collaboration with the partners tailor made policies and procedures, bringing them closer to prime readiness.

Primary Responsibilities:

1. Leadership and Management

  • Ensure application of documented policies and procedures for finance and all core operations functions to ensure ongoing efficient, effective support and compliance across the project;
  • Ensure that a system is in place for regular performance assessment of project finance staff, including providing technical support and opportunities for development.
  • Support the COP, Country Representative and Partnership Coordinator in maintaining productive senior level dialogues between CRS and partner Executive Directors and Boards of Directors on a durable and well managed grants transition process that is in line with partners’ long term strategic plans and vision
  • Develop, coordinate and implement plans for the control, monitoring and reporting of financial operations to include full compliance with CRS SRFMP, operational budgets and project budget;
  • Regular review of sub-awardees ICP’s with the finance staff, leading in review and development of sub-awardees financial and operations policies and procedures
  • Ensure that all financial information is consolidated on time and provided to the COP and Country Representative as appropriate for analysis and dissemination;
  • Provide guidance to and overall supervision of the project finance and grants management teams;
  • Ensure timely dissemination of new initiatives and policies and monitoring of implementation and compliance;
  • Preparing and leading on specific mentorship plans with local sub-awardees and their staff, in collaboration with the CRS Uganda Partnership Coordinator, merging CRS SRFMP and partnership principles with existing USAID capacity assessment and strengthening tools and guidance;
  • Coordinating internal project, CP and other internal CRS staff efforts to further support financial and operational systems strengthening to project sub-awardees

2. Financial

  • Oversee the timely preparation, review, approval and submission of all internal financial reporting requirements for the project and sub-awardees, including month end closing and balance sheet reconciliations, ensuring that balances and all transactions are adequately supported;
  • Manage and review the project and sub-awardees financial systems already in place, institute or revise procedures and policies to ensure efficiency and effectiveness and full compliance with USAID regulations;
  • Direct the timely and accurate preparation of, and approval of all donor financial reports in respect to accounting, legal and contractual requirements at CRS/prime and sub-awardee level
  • Monitor program overall and sub-awardees approved budgets, projected burn rates, establish and support budget review at sub-awardee level, including monthly cash needs, ensuring cash requirements of the project and sub-awardees are met;
  • Oversee the development and implementation of a mentorship plan for sub-awardees finance and key program staff to minimize the project’s exposure to fraud and ensure compliance with organizational and financial policies;
  • Work closely with senior management, sub-awardees to develop and monitor implementation of specific financial policies and procedures such as Cost Allocation, de minimus rate and others as needed, which will bring sub-awardees closer to prime readiness level;
  • Perform final financial reviews of sub-award budgets prior to approval.

3. Sub-award and sub-contract management oversight

  • Ensure adequate sub-award and sub-contracting development processes, monitoring and management systems are in place to ensure effective and timely issuance, reporting and oversight of all sub-awards/sub-contracts;
  • Lead specific efforts of developing sub-granting manual, guide sub-awardees on establishing sub-granting policies, sub-granting templates, internal review process and approval matrix
  • Develop detailed plan and lead mentorship efforts, including accompaniment of project finance staff to ensure effective knowledge transfer for the key sub-awardee staff
  • Monitor the effective oversight and support to recipients of sub-awards and sub-contracts by the project to ensure consistent compliance with the terms of their agreements including financial management and compliance with donor regulations;
  • Monitor the timely submission of accurate financial and activity reporting by sub-award recipients, including training and mentorship for key sub-awardee staff in preparations and review of standard USAID financial reporting;

4. Compliance Oversight

  • Assess and monitor compliance with institutional and donor policies and procedures through field visits and management report reviews;
  • Assist sub-awardees and provide technical and practical advice in institutionalization and socialization of any revised and new policies at finance or operational level, including measurement plans of adherence to policies
  • Ensure that regular and comprehensive risk and cost-efficiency analyses are conducted at central project as well sub-awardee level;
  • Ensure that the program and sub-awardees adhere to USAID requirements including supporting them to develop robust risk management and fraud reporting systems, developing and maintaining a project risk management and issues log, and developing a system for digitizing payments from the projects
  • Assist sub-awardees to develop specific fraud management detection and reporting policies and procedures and assist them to fully establish and implement the same, including training and mentorship of internal audit staff at sub-awardee level;

Agency – wide competencies (for all CRS Staff)

These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

  • Integrity
  • Continuous Improvement & Innovation
  • Builds Relationships
  • Develops Talent
  • Strategic Mindset
  • Accountability & Stewardship

Position specific Competencies

  • Promotes Stewardship of Resources
  • Ensures Principled Compliance
  • Proactively Manages Risk
  • Leads Operational Improvements

Supervisory Responsibility: Leads the Finance and Operations Project Team

Key working relationships:

Internal to CRS: Country Representative, Chief of Party, Deputy Chief of Party, HoOP, SOCY Grants Manager, Garnts Accounts Officers, all Finance Country Program staff, EARO MQ and internal audit team , HQ and EARO regional technical staff.

External to CRS: Officials at USAID, SOCY implementing partners and community based organizations, government organizations, representatives from for-profit and other non-profit organizations, representatives of non-traditional public donors including UN, World Bank, and others, and stakeholders.

Qualifications:

  • MBA or Master’s degree from an accredited university in business administration, finance, accounting is preferred
  • At least 8 years of relevant experience managing the finances and operations of a project this size and at least five years overseeing sub-grants comparable to those under this award;
  • Demonstrated experience building local partner capacity in grants compliance and organizational competencies
  • Demonstrated exemplary diplomatic, management, communication, and interpersonal skills;
  • Knowledge of regulatory, contractual, legal, and financial compliance requirements associated with USAID funding;
  • Demonstrated experience in managing donor funded procurements and subcontracts/grants;
  • Strong demonstrated leadership qualities, depth and breadth of technical and management expertise and experience, and strong interpersonal, writing, and oral presentation skills;
  • Diverse background in operations including thorough understanding of the operational constraints of local NGOs. Strong understanding of finance, administration, procurement and supply chain, human resources, information technology, and business processes;
  • Five years of experience working in a developing country, preferred experience working in complex and fluid operating environments;

NOTE: Applications will be accepted until this position is filled.

About the Organization

Catholic Relief Services was founded in 1943 by the Catholic Bishops of the United States. Our mission is to assist the poor and disadvantaged, leveraging the teachings of the Gospel of Jesus Christ to alleviate human suffering, promote development of all people, and to foster charity and justice throughout the world. Working through local offices and an extensive network of partners, CRS operates on five continents and in 98 countries. We aid the poor by first providing direct assistance where needed, then encouraging people to help with their own development. Together, these approaches foster secure, productive, just communities that enable people to realize their potential. As the official international relief and development agency of the U.S. Catholic community, CRS is also committed to educating the people of the United States to fulfill their moral responsibilities toward our global brothers and sisters by helping the poor, working to remove the causes of poverty, and promoting social justice.

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