Grants Coordinator

Iraq | Turkey
Apply by 8 August 2018
Mid-level , Full-time staff position
Posted on 9 July 2018

Job Description

Starting date: ASAP

Contract duration: 12-18 months

Country Programme: Syria

Base: TBC – Erbil, Iraq / Gaziantep, Turkey (if situation allows) with expected travels within the region

Line Manager: Head of Programmes

About the role:

PIN has been working in Northern Syria since 2012, providing emergency relief and early recovery support to conflict-affected communities. Programmes for conflict-affected communities in Syria focus mainly on Emergency Food Assistance, WASH, and Education, in addition to Early Recovery activities. PIN’s contribution to the Syria humanitarian response is amongst the largest, with an annual turnover of over $30 million, engaging over 350 full time staff members across Northern Syria and cross-border response hubs in neighbouring countries.

With guidance and supervision from the Head of Programmes, the Grants Coordinator will be responsible for the overall coordination of all proposal development and reporting across PIN’s Syria response. S/he will lead the grants unit in developing quality reporting and proposal products, and ensuring information sharing and archiving to facilitate capturing of lessons learned, and instigation of feedback loops to continually build on and improve programme implementation and development. The Syria Grants Coordinator will act as a key focal point for external liaison, including representing PIN vis-à-vis donors and in other coordination forums (cluster, working groups, etc.). The position reports to the Head of Programmes and acts as a key liaison between and across mission departments, including programmes, M&E, finance, and logistics, for the purposes of programme development and reporting. The Syria Grants Coordinator will be based in one of the Northern Syria response hubs – most likely either in Erbil or in Gaziantep, subject to administrative considerations and consultation with the selected candidate.

Duties and Responsibilities:
  • Act as overall supervisor and quality assurance for collection, compilation, review, quality control and editing of both quantitative and qualitative donor, internal and cluster reporting.
  • Ensure that all reports are in-line with relevant donor requirements in terms of structure and content, including with regards to mainstreaming issues, including protection, gender, do no harm and conflict sensitivity.
  • Ensure regular updating of reporting and compliance guidelines for key donors outlining requirements for programme implementation, procurement and distribution, information collection and storage, and reporting.
  • Ensure that relevant staff are provided with timely information and materials – including guidelines, templates and examples – in order to develop quality reporting contributions.
  • Supervise the grants unit in building the capacity of programmes staff to improve quality of reporting, as well as in maintaining an internal tracking database of donor, internal and cluster reporting timelines and coordinating with PMs and the M&E team for timely data collection and compilation.
  • Proactively monitor potential new funding opportunities for PIN in Northern Syria through relevant open sources (donor websites, humanitarian assistance portals), clusters, and bilateral consultation and scoping with existing and potential donors.
  • With support from HoP, lead the grants unit and Senior Management Team (SMT) in the development of concept notes, proposals and situation analyses – coordinating the development process with all relevant departments, including designing logical frameworks, setting realistic and measureable targets, and developing narrative proposals & budgets.
  • In coordination with HoP and the grants unit, ensure that the programmatic lessons learned tracker is regularly updated and shared with programmes teams for action (minimum quarterly) by introducing key lessons learned from internal M&E products, Third Party Monitoring and Evaluation, Complaints Response Mechanisms and audit recommendations.
  • Support the Country Director and Head of Programmes in donor and other external communications and liaison, including participation in high level meetings and forums, follow up of queries, information requests, informal reporting, and progress updates.
Suitable candidates for this position should possess:
  • At least 3-years’ experience of working within a humanitarian and/or development organization;
  • Demonstrated experience in leading the coordination of successful multi-million dollar proposals to key institutional donors, such as ECHO/EC, USAID (FFP, OFDA), DFID, and UNOCHA;
  • Demonstrated experience in leading interim and final reporting to the core donors outlined above;
  • Strong grasp of all stages of programme cycle management and quality standards in humanitarian programming;
  • Experience of working in complex and volatile contexts (familiarity with the humanitarian context in Syria is an advantage);
  • Strong organizational, critical analysis and problem solving skills;
  • Excellent communication skills, including fluent spoken and written English, including exceptional report writing and editing skills.
People in Need offers:
  • Working environment in a well-established and growing humanitarian organization
  • Salary and benefits according to PIN salary scale and HR policies, starting salary 3,000 EUR
  • Accommodation in PIN guesthouse on PIN expense
  • Shared access to a car for travel within Erbil or Gaziantep
  • Performance related bonuses paid half yearly based on standard evaluation process
  • 25 days of paid leave annually
  • Reimbursement of travel expenses with travel to the country of residence once per every 6 months of completed work
  • Reimbursement of costs of visas and vaccinations; assistance with visa application procedure
  • Free medical helpdesk and psychological consultation available on line
  • Travel health insurance
How to apply:

Kindly send us your CV (no more than 4 pages) and short cover letter via this link. Please click on button “Apply” and fill the application form.

Please note only the shortlisted candidates will be contacted.

Thank you.

About the Organization

The People in Need organization was established in 1992 by a group of Czech war correspondents who were no longer satisfied with merely relaying information about ongoing conflicts and began sending out aid. It gradually became established as a professional humanitarian organization striving to provide aid in troubled regions and support adherence to human rights around the world.

Throughout the 25 years of its existence, People in Need has become one of the biggest non-profit organizations in Central Europe. In addition to humanitarian aid and human rights, it now also targets education and helps people living in social exclusion.

We are part of Alliance2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. This collaboration increases effectivity both in working in the target countries and in campaigns aimed at influencing the attitudes of politicians and the general public in Europe.

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