Grants Management Officer

Apply by 8 June 2015
Entry-level , Full-time staff position
Posted on 8 May 2015

Job Description

The Grants Management Officer provides support to the Child & Youth Development and Protection (CYDP) team for the effective project implementation and post-award management of ChildFund International’s global grant portfolio within the Program Development Division of ChildFund International. Under the direction of the Grants Team Manager, s/he works collaboratively within the Program Development Division, especially with various Technical Advisors within the CYDP team, the Business Development Team, the Grants Compliance team; and the Global Philanthropy & Communications Division, as well as with colleagues in the Regional and National Offices to support implementation, evaluation and learning with respect to key grants and in line with ChildFund’s theory of change for one or more Life Stages.


  • Works under the direction of the Grants Team Manager to support the effective post award grant management and successful implementation of key awards from U.S. based institutional donors, International and Multi-lateral donors, Foundations and Corporations
  • Maintains deliverable tracking sheet and status update for assigned key grant portfolio and contributes to monthly monitoring and reporting
  • Supports and coaches colleagues in National Office to update SalesForce project records
  • Monitors and tracks project expenditures against budgeted expenditures for assigned portfolio
  • Ensures timely and accurate reporting both internal and for the donor
  • Coordinates reviews of program reports for assigned portfolio
  • Coaches and provides guidance to NO Project teams on grant management issues
  • Member of the Global Grants Team to develop and implement grants management guidelines, policies, and protocols and capture learning from post award grant management processes
  • Attends industry events, focused on dissemination of new findings, or networking. Creates notes and shares with the wider team.
  • Assists in sub-award partner relationships related to post award management.
  • Assists with preparation, coordination, and facilitation of project start up and close out processes.
  • Member of CYDP team, providing input into the annual operating plans and key team activities including: learning, proposal development, and communications and visibility.
  • Supports some administrative and logistical functions for CYDP team, including arranging and facilitating meetings and maintaining, monitoring, enforcing project filing guidelines, both paper and electronic, budget monitoring and tracking and support with consultant recruitment and management


  • 1-3 years professional experience in grant management or international development.
  • Having lived and worked in a developing country context strongly preferred.
  • Excellent organizational skills with the ability to prioritize multiple responsibilities and meet deadlines.
  • Experience managing budgets and cost projections.
  • Proven ability managing, and guiding project staff and partners regarding a variety of donors’ rules and regulations (i.e. USG, DFID, Foundations, Corporations etc.) Experience with US government donors a plus including a working knowledge of USG rules and regulations
  • Proven communication and interpersonal skills in multicultural working environment.
  • Strong proficiency in at least one additional language (French, Spanish, or Portuguese) required.
  • Flexible, Adaptable, Detail-oriented, Team Player.
  • Computer literacy, particularly word processing and spreadsheets.
  • Experience with SalesForce or other project management software a plus
  • Ability to travel internationally (up to 40% annually)


  • Bachelor degree in Public Administration, International Development, International Affairs and Policy, or a related discipline

About the Organization

ChildFund International exists to help deprived, excluded and vulnerable children have the capacity to become young adults, parents and leaders who bring lasting and positive change in their communities. ChildFund International promotes societies whose individuals and institutions participate in valuing, protecting and advancing the worth and rights of children.

ChildFund International works in 31 countries, assisting approximately 17.8 million children and family members regardless of race, creed or gender. Since its inception in 1938, ChildFund International has provided nearly $3 billion in services to children with most of the funding coming from individual contributors in the form of monthly child sponsorships.

ChildFund International is a member of ChildFund Alliance, a global network of 12 child development organizations.

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