Position: WoS Grants Manager
Location: Amman, Jordan with potential travel
Duration: 12 months, contingent upon receipt of donor approval and funding
Reports to: WoS Deputy Country Director
About Relief International:
Relief International is a leading nonprofit organization working in roughly 20 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty. Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
About the context and RI role:
Reporting to the Syria Deputy Country Director (DCD), the hub team lead (HTL) oversees the implementation, coordination and administration of all aspects related to ongoing program activities in Syria from the relevant hub including planning, organizing, staffing, leading, and ensuring quality implementation of program activities. The HTL will be overall in-charge and leader at the hub level and is responsible for day to day management functions and overall management of all Syria related staff and cross border programs. At every hub level, a separate/distinct country mission will/may also exist which will be managed by an individual SMT lead by respective country director for that mission. The HTL is expected to understand and be able to manage in remote management setup in addition of being able to comply and coordinate with the Country Directors of the respective country missions. These requires a clear understanding for the sensitivity of carrying out cross border programming from a host country and being under the legal umbrella of the affiliated hub.
The Grants Manager is involved in program design and proposal development, donor reporting, grants information management and grants management capacity-building efforts. The Grants Manager also supports programmatic and budgetary monitoring, compliance with donors and internal RI rules and regulations. The Grants manager reports to the WoS Deputy Country Director based in Amman and he/she will work closely with the hub-based cross border program teams.
Position Responsibilities and Duties:
Grants & Compliance
· Working in close collaboration with hub based program teams, ensure that reports to donors are submitted on time and are coherent and accurately written (quarterly, interim and/or final report).
· Maintain and update an online and offline record of RI’s grant portfolio for audit compliance.
· Lead Grant Opening and Closing meetings, as well as monthly/regular grants management meetings which include representation from each unit (finance, programs, and operations) and ensure proper follow up of issues raised.
· Monitor and coordinate the use of grants management tools such as BVAs, procurement planning, recruitment planning and activity plans amongst program teams to ensure accurate tracking of implementation and timely alerts to potential challenges/obstacles.
· In coordination with RI HQ, monitor implementation of programs to ensure they are in accordance with donor and RI’s internal requirements.
· Coordinate and lead hub-based program teams in the development of quality proposals. Act as the lead writer for some proposals.
· Liaise with RI Middle East regional team and HQ grants units and technical units to ensure proposals meet internal standards, apply RI’s Program Framework principles and are donor compliant.
· Visits to hubs in order to work directly with program staff on the development of proposals and to regularly visit RI’s program activities.
Training and capacity building
· To offer training and capacity building of all staff on program reporting and RI’s program specific documents.
· Ensure that all staff are aware of and integrate the RI program framework into all programs.
· Keep informed on monitoring and evaluation techniques and support tools which can be shared with program staff; work closely with the various program heads.
Information management/data collection
· To distribute and share with all RI staff copies of all documentation (grant proposals, reports, budget etc.) related to their specific programs. Ensure comprehensive grant files are maintained up to date and are available for use.
· To act as an information resource and provide informative and varied articles from several sources regarding the current political, socio-economic, security situation in the country.
· Provide briefing papers and support development of external communication tools as relevant for donor visits/meetings on RI Jordan
· programs in particular.
Qualifications & requirements:
This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.
· Master’s degree in relevant field
· At least 4 years of international work experience in relief or development programs
· Excellent oral and written reporting skills and demonstrated ability to write and edit reports under deadline pressure.
· Ability to write clear and concise reports and proposals and to meet required reporting deadlines
· Working knowledge of budget development and management
· Experience conducting assessments, preferably using participatory approaches
· Experience working in a multi-cultural setting
· Competence with Windows, Microsoft Office
· Ability to work in unstable security environments
· Previous experience working with international partners, in particular USAID/OFDA, UNICEF, UNHCR, and ECHO
· Fluent written and spoken English required.
· Flexibility, optimism and a sense of humor are assets and highly valued.
· Previous experience of working on Syria Response/ Middle East highly desirable
· Experience working in consortium is highly desirable.
· Arabic language skills
We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:
- Transparency and Accountability
- Agility and Innovation
 Travel is required to all active hubs as well potential hub (inside Syria) depending on security clearance