Grants Manager

  • Mid-level, Full-time staff position
  • Posted on 14 February 2019
  • Kyiv, Ukraine
  • Closing on 21 February 2019
  • Current

Job Description

Position Summary: The Grants Manager will manage the grants program components under current projects to include the full grant life cycle process, including solicitation, competitive selection, award, monitoring, and reporting. This is a part-time/full-time position, based on funding.

Core Values: Pact employees embrace the following core values as representatives of the institution:

  • all people have a right to participate in decisions affecting their lives
  • gender equity is mandatory for social transformation
  • resources are allocated in a transparent manner, guided by accountability to our clients and Pact’s role as steward of resources intended for the poor
  • diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds
  • teamwork and collaboration shape our day-to-day working relationships
  • innovation and risk taking to achieve impact and broad scaleable results drive strategic priorities
  • gathering and sharing information are primary roles for all employees
  • staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to stay abreast of new developments, especially in technology
  • a healthy balance between work and life outside of work must be maintained for work satisfaction and fulfillment

Key Responsibilities:

  • Ensure the highest level of integrity in the management grants, to include proper adherence to Pact and donor policies and procedures.
  • Develop grant documents in compliance with funder requirements, using Pact standard templates and working closely with Pact HQ Agreement Management team to execute quality agreements.
  • Administer the full cycle of grant management activities, from solicitation through selection, pre-award assessment, negotiation, monitoring/compliance visits, and closeout.
  • Utilize Pact’s Subaward Management System (Salesforce) and accounting system (Serenic NAV) for subaward issuance and management. Ensure that all required documentation is uploaded and stored as per Pact policy.
  • Oversee budget management of project’s subgrants pool, working with the Finance and Operations team. Work closely with the Finance Director to ensure accurate and timely disbursement and liquidation of subaward expenses.
  • Ensure timely training of subgrantees and Pact staff to understand and comply fully with Pact and funder requirements. Develop training materials and carry out regular trainings with grantees.
  • Ensure that office systems for grants administration are maintained and that regular reports are provided to Pact headquarters or the funder as required.
  • Assist in the Development and/or updating of the Grants Manual so it is in compliance with donor and Pact HQ guidance, policies and procedures.
  • Support closeout of awards, including preparation of final inventories, property disposition, etc.


  • Demonstrated ability to deal – independently and as a team member – with a wide range of people, situations and languages
  • Excellent inter-personal skills and ability to work collaboratively on a wide range of issues
  • Ability to patiently and diplomatically forge consensus between diverse stakeholders on grant making issues
  • Excellent organisational skills and ability to manage a complex workload and deadlines
  • Excellent communications, writing (including editing) and presentation skills
  • Excellent written and spoken English and Ukrainian
  • Highly effective administration skills including computing, word processing and internet
  • use
  • Pro-active, fast-thinker, and able to work with minimal supervision

Education and Experience Requirements:

  • University Degree in International Relations, Political Science, Business Administration and International Economics.
  • At least 8 years working experience with international technical assistance programs
  • Understanding of NGOs grant management cycle and outreach activities.
  • Experience working within complex networks and addressing issues of internal governance and management, dispute resolution, and fair and transparent decision-making.


This job description summarizes the responsibilities assigned to the position; however it does not contain an all-inclusive list of responsibilities. Periodically, employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This document does not create an employment contract, implied or otherwise. Employment at Pact is a voluntary ”at will” relationship.

About the Organization

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.
Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

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