Grants Manager

  • Mid-level, Field assignment
  • Posted on 22 February 2019

Job Description

Position Summary:

The Grants Manager is an integral Programs Team member working closely with field offices, headquarters, finance, development, and programs staff. Reporting to the Grants & Finance Director, the Grants Manager monitors and manages a portfolio of public and private grants and assists in the ongoing development of systems and procedures to ensure effective grants compliance, monitoring, implementation and close out. Primary duties include monitoring and managing the award portfolio, donor finance reporting, grant development, project kick-off and close out. This position is located in Berlin, Germany.

Primary Functions & Responsibilities:

  • Oversee grant and contracts to ensure compliance with funder requirements and progress toward determined goals.
  • Maintain positive relationships and communications with partner organizations; applicable
  • Monitor and track grants through our online platform
  • Communicate the status of program beneficiaries grant activities and progress toward objectives to Program Management Team
  • Send monthly reports to front line manager indicating the current status of open grants
  • Maintain files and documentation for issued sub-awards to ensure accuracy and compliance.
  • Assist in the production of quarterly Finance and programming reports for projects.
  • In coordination with the finance team, help facilitate payments to partners and sub-awards.
  • Ensure donor communications, requests and modifications are resolved, recorded and documented for future reference.
  • Review and upgrade as needed to ensure accuracy in sub-awardees activities and compliance with any regulatory changes.
  • Provide oversight to ensure accounts payable and receivables are coded and prepared correctly.
  • Manage the process of developing and submitting cost proposals, budget narratives, capability statements, certifications, etc. in collaboration with program and finance team.
  • Participate in the improvement of financial management functions. Perform other related duties as assigned and required.

Qualifications and Experience:

  • Minimum 5-7 years of relevant experience in fund management, financial/operational systems, grants management, preferably with an international development organization
  • Cost accounting methods and procedures.
  • Auditing principles and practices.
  • Excellent organization teamwork, written and verbal communication skills.
  • Ability to work independently within expressed parameters; completing regularly scheduled tasks and adherence to strict deadlines are


  • Bachelor’s Degree in Accounting, Finance, or Business Administration is needed.
  • Must have at least four years of non-profit financial analysis and financial reporting experience.
  • Excellent communication and analytical skills are essential.
  • Intermediate to advance Excel skills.
  • Previous experience with major accounting software packages.
  • Excellent verbal as well as written communication required.

Work Environment and Physical Demands:

Essential functions are typically performed in an office setting with a low level of noise.

Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions.


This job description is only a summary of the typical functions of the job. It is not an

exhaustive or comprehensive list of all possible job responsibilities, tasks and duties.

The responsibilities, tasks, and duties of the jobholder may differ from those outlined in the job description and that other duties, as assigned, may be part of the job. Democracy Council may add, change, or remove essential and other duties at any time.

About the Organization

The Democracy Council of California is an international nonprofit 501(c)(3) organization based in Los Angeles, founded on the belief that good governance, economic & educational opportunity, human rights, the rule of law, and the free exchange of information are fundamental elements of stable societies.

More information

Grants Manager Berlin Job Posting 2-22-2019 Final.pdf

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