Grants Manager, USAID/Indonesia Harmoni, Jakarta, Indonesia

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Management Systems International
Jakarta, Indonesia
Apply by 26 July 2018
Senior-level , Full-time staff position
Posted on 26 June 2018

Job Description

Grants Manager, USAID/Indonesia Harmoni, Jakarta, Indonesia

Company Profile:

MSI, a Tetra Tech Company, is a Washington, DC metro area international development firm with a 35-year history of delivering development results across the world. Our core expertise is in the fields of monitoring and evaluation (M&E), institutional development, public sector management, governance and anti-corruption. MSI has implemented projects in 90 countries around the world such as Jordan, Kenya, Indonesia, Syria, Pakistan, Afghanistan, Ukraine, Colombia and Mexico. As one of the leading companies in our field, MSI has partnered with organizations across all sectors of international development to support clients ranging from large bilateral and multilateral donors such as USAID, the World Bank and the UNDP to national and local governments, NGOs, think tanks, foundations and universities. For more information on MSI, please visit our website at

Project Summary:

The four-year USAID-funded Harmoni activity will promote tolerance and inclusion and reduce the risk of violent extremism. Harmoni will focus support on interventions that are narrowly targeted towards communities and individuals most at risk of radicalization, with a mandate to build the resilience of key Indonesian institutions – governmental, civil society, religious, and community-based – that represent the frontline in preventing violent extremism in Indonesia.

**This is a full-time, long-term position based in the Harmoni headquarters (HQ) in Jakarta.**

**This position is open to Indonesia nationals only.**

**The deadline for applications is July 10, 2018.**

Position Summary:

The grants manager is responsible for supervising the grants and procurement assistants, and ensuring that all grants are awarded and implemented according the USAID standards. S/he will ensure the successful performance of the grants program. S/he is supervised by the deputy chief of party (DCOP) and coordinates with the senior project manager (SPM) in Washington, DC.


  • Coordinate the Harmoni grant program processes and serve as a prime contact for grantees and contractors.
  • Lead the procurement of grants and contracts in accordance with USAID and MSI standards, including drafting RFA solicitation documents and overseeing grantee proposal reviews.
  • Disseminate grant program announcements and collect applications and proposals.
  • Organize, coordinate and participate in the administrative and technical evaluation process of applications for grants, including documents prepared for the evaluation committee.
  • Review and negotiate with Harmoni grant applicants on proposed budgets.
  • In coordination with the program team members, assist grant candidates in finalizing their program scopes of work (SOWs) and work plans.
  • Review and ensure compliance of all documents included in the grant application.
  • Ensure the grantees can manage their grants efficiently and transparently in compliance with USAID and Harmoni rules and regulations.
  • Ensure timely financial disbursements and compliance with grants financial management policies; monitor grant expenses and provide regular updates on grant status.
  • Ensure the timely transfer of funds to grantees.
  • Ensure grantees spending and tracking of spending is in line with the requirements of their grant agreements.
  • Properly document all procedures and communication with grantees.
  • Monitor implementation of the grant projects:

a) develop and regularly revise monitoring schedules;

b) conduct site visits for monitoring and evaluation purposes;

c) attend events organized by grant recipients;

d) collect and review reports and deliverables submitted by grant;

e) document results of grants and subcontract performance monitoring and evaluation;

f) report regularly to the DCOP, COP and SPM at MSI HQ on implementation of the grant program.

  • Conduct trainings for grant applicants and recipients on proposal writing and grant management.
  • Provide the intermediate result (IR) leads with information about results and success stories collected through regular communication with grant recipients, site visits, and reports and deliverables submitted by grant recipients.
  • Develop and maintain grantee activity calendar and provide the M&E specialist with information for Harmoni performance reports and calendar.
  • File and ensure presence of all grant documents, including, but not limited to, application for a grant, evaluation documents, certificates, grant agreement and any amendments, technical reports, deliverables, financial and cost-share reports.
  • Contribute to the annual performance monitoring and evaluation plans (PMEPs) in coordination with the project’s M&E manager and MSI HQ.
  • Manage data collection for the PMEP related to the grants program and generate appropriate databases.
  • Prepare quarterly, annual and final reports on the grants and subcontracts program, including analyses of measurable accomplishments against activities conducted and program objectives.
  • Supervise the grants officer and grants assistant on day-to-day activities.
  • Provide input on the grants manual and update it annually.
  • Carry out and/or participate in other activities as requested or assigned by the DCOP, COP, SPM, and MSI HQ.


  • University degree in a relevant area.
  • At least 10 years of professional experience in grants or project management, including at least five (5) years on international donor-funded activities.
  • Experience with USAID-funded projects and familiarity with USAID grants and procurements and their associated regulations required.
  • At least five (5) years of supervisory experience, managing grants and program officers for international donor projects or international organizations.
  • Strong written and spoken English.
  • Ability to work well within a team, and to complete multiple tasks effectively and efficiently.
  • Strong initiative and teamwork skills.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

MSI is an EEO/AA/ADA Veterans Employer.


About the Organization

Tetra Tech is a global, leading consulting firm providing practical and sustainable international development services. From promoting peace, stability, rule of law, and economic growth, to health and education, to improved natural resource management, Tetra Tech brings an integrated approach that is focused on building the capacity of communities and individuals to create strong, healthy, and resilient societies. With over 16,000 employees in over 400 offices across the globe, Tetra Tech’s capabilities encompass the full life cycle of solutions. Tetra Tech is committed to diversity and gender equality in all of its operations, both in the US and overseas. We strive to reflect these goals in our global mission and in our workforce. We encourage applications from women and underrepresented ethnic, racial, and cultural groups. Tetra Tech is proud to be an Affirmative Action / Equal Opportunity Employer.

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