Grants Officer

  • Mid-level, Long-term consulting assignment
  • Posted on 12 January 2021
  • Aden, Yemen
  • Closing on 11 February 2021
  • Current

Job Description

DT Global is a fast-growing international development organization that focuses on improving the capability, capacity, and effectiveness of development programming in complex global environments. Working across a variety of sectors – including Economic Growth, Environment & Infrastructure, Governance, Human Development, and Stabilization & Transition - we provide world class program management, design, analysis, and monitoring and evaluation services.

Built on the strengths, knowledge, and 50+ years of experience from AECOM International Development, Development Transformations, and the Global Peace and Development Charitable Trust, we have a global ecosystem – including a non-profit partner, the DT Institute – working together to develop cutting edge solutions to the world’s most pressing challenges. With corporate offices in the USA, Spain and Australia, in addition to project field offices in over 90 countries around the world, DT Global implements projects funded from a wide array of clients, including USAID, EU, DFAT, NC, MFAT, DFID and other public and private stakeholders. We value learning, research, and rapid program adaptation in response to changing realities on the ground. Together with our global team of ex-perts, we are building technical capabilities across sectors in order to deliver high-quality interventions and trans-form lives around the world. For more information please see: DT Global.

Title: Grant Officer

Location: Aden, Yemen

Period of Performance: 9 Months

BACKGROUND:

DT Global is seeking applications from qualified candidates to support an independent media strengthening program in Yemen through the design and award of small grant activities to journalists and news outlets. The position is based in Aden, however other locations in Yemen may be considered based on the candidates’ ability to travel to Aden periodically as needed. The program’s objectives are to build the capacity of journalists and media organizations to provide objective coverage and in-depth analysis of local and national issues in Yemen through grant awards, training, and other forms of technical assistance.

POSITION SUMMARY:

The Grants Officer supports the Grants Manager and provides technical coaching and mentoring to the grantees on grants management and administrations, coordinates closely with grantees throughout the implementation process to obtain regular updates, provides real time accurate financial data. Organizes and contributes to market surveys, pricing, assessments on regular basis. The Grants Officer is involved in grant administrations, proposal development, budget-building & budget-tracking, capacity-building, compliance with donor and internal organization’s rules and regulations, and monitors activity implementation to ensure grantees adhere to workplan schedules and grant policies

RESPONSIBILITIES:

The Grants Officer is responsible for the following:

Grant Administrations:

  • Carry-out pre-award assessments of potential grantees to establish their level of capacity
  • Assist the Grants Manager in preparing grant documents, including but not limited to: selection memos, budget tracking and reviews, grant agreements, modifications, capacity building plans, justification memos, closeouts, etc.
  • Ensure liquidation documents, deliverables, milestones, etc. are completed and approved in writing
  • Review cash requests & financial reports from grantee to ensure the amounts requested are reasonable and in line with the grant agreement terms of payment
  • Ensure all grantee expenditures are allowable, allocable, and reasonable according to the approved budgets in grant agreement (i.e., budgetary controls, BvAs)
  • Undertake regular financial reviews and give appropriate recommendations to grantees in areas that need correction or improvement in their systems and procedures
  • Maintain and update information in the Grants Tracking System (GTS) for all financial transactions and share relevant information with concerned parties as appropriate
  • Assist and provide inputs as required to the development of quality proposals and concept notes in compliance with donor regulations

Procurement:

  • Organize and contribute to market surveys, pricing, assessments on regular basis, in accordance with Procurement and Grants’ needs
  • Works closely with the grantee’ procurement team to ensure Procurement Plans are being followed
  • Review grantees’ Procurement Requests/Documentations, according to detailed budgets

Compliance:

  • Provide guidance on donor regulations and raise compliance issues proactively to the Grants Manager
  • Keep the Grants Manager informed of any projected inabilities to meet contractual obligations, report submission, and spend rates/significant budget variances. Also, be able to proactively mitigate risks through proposing remedial solutions
  • Review documents received from grantees, ensure grantee compliance with donor regulations and procedures
  • Ensure grant/contractually obligated documentation are in compliance with donor’s rules and regulations and due diligence activities
  • Ensure the timely and proper close-out of grants

Grant Files

  • Organize the filling of grant’s files, maintain and update copies of all activity documents (agreements, modifications, financial liquidation, etc.)
  • Maintain Grant Files compliance during implementation and Grant Closeout
  • Assist in preparation of documentation for audits. Ensure comprehensive grant files are maintained up to date and are available for audit

Training

  • Organize and facilitate planning meetings/kick-off for new projects, in collaboration with other internal departments and/or external stakeholders
  • Organize regular Grant Opening, Grants Review and Grant Closing Meetings, to ensure coherence in the understanding of the Grant’s design across departments and bases, as well as to promote sharing of achievements and lessons learned
  • Regularly visit the grantees to conduct compliance reviews and provide mentorship as necessary
  • Identify areas for building the capacity in grantees
  • Carry out any other related duties as might be reasonably requested by the Supervisor

QUALIFICATIONS

Education

  • Required: A university degree in finance, law, public administration or related field
  • Master’s degree in a related field is preferred

Work Experience

  • Required: A minimum of 3-year experience working with Grants management, including reviewing financial documentation, procurement documentation and reporting
  • Required: A minimum of 2 years’ experience working with NGOs and/or UN agencies

Technical Skills

  • Experience in finance aspects of grant/contracts administration and management
  • Negotiation and problem-solving skills
  • Good interpersonal and communication skills
  • Excellent command of excel and other database applications
  • Computer/word processing and standard office software skills
  • In addition, must be flexible, willing to perform assigned and additional duties and work irregular hours under potentially hazardous conditions

Languages

  • Required: Good command of spoken and written – English
  • Required: Excellent command of spoken and written - Arabic

Supervisory Responsibilities

  • None

Core Competencies:

  • TEAMWORK: Works cooperatively and effectively with others to achieve common goals. Participates in building a culture characterized by inclusion, trust and commitment.
  • COMMUNICATION: Effectively conveys information and expresses thoughts professionally. Demonstrates ef-fective use of listening skills and displays openness to other people’s ideas and thoughts.
  • ADAPTABILITY: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
  • CUSTOMER/CLIENT FOCUSED: Anticipates, monitors and meets the needs of customers and responds to them in an appropriate and responsive manner.
  • DIVERSITY AND INCLUSION: Conveys respect for diverse individuals and perspectives; models inclusive behavior and treats everyone fairly.
  • PROFESSIONALISM: Displays appropriate and ethical behavior, integrity and personal presentation in the work-place always; demonstrates respectful communication for others, both verbal and non-verbal.

We thank all applicants for their interest. Only short-listed candidates will be contacted.

DT Global is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, veteran status, gender identity, or national origin. DT Global prohibits discriminating against employees and job applicants who inquire about, discuss, or disclose the compensation of the employee or applicant or another employee or applicant.

About the Organization

DT Global, built on more than 50 years of experience from AECOM International Development, Development Transformations, and the Global Peace and Development (GPD) Charitable Trust, applies ingenuity, evidence, and passion to everything we do. Grounded in decades of technical expertise and leadership around the world, we incorporate rigorous learning and assessment in our program design process to ensure that we stay on the cutting edge of thought leadership. Our technical experts work in partnership with communities and institutions to deliver innovative, data-driven solutions that create sustainable change and improve people's lives. For more information please see www.dt-global.com.

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