PROGRAM BACKGROUND Due to conflict in Syria, refugee numbers in Turkey, Lebanon, Jordan, and Iraq are on the rise since mid-2012. The collapse of health care and social service systems in Syria has greatly limited access to basic lifesaving services as the country enters its third year of war. Presently, there are more than 340,000 Syrian refugees in Turkey; 450,000 in Lebanon; 470,000 in Lebanon; and 140,000 in Iraq, including individuals awaiting registration. Three quarters of refugees are living in urban and rural communities amongst host populations. Approximately 350,000 refugees are living in 21 refugee camps across Turkey, Jordan, and Iraq. The humanitarian response has focused on alleviating the burden on host governments and providing essential services.
JOB SUMMARY The Grants Officer is the focal point for information and grants management for the emergency response team in Turkey. The Grants Officer coordinates processes between sectors ensuring accurate and focused information is delivered in a timely manner and that programs are operating in compliance with donor regulations. This person will with program heads to analyze information and gaps and support drafting of proposals and grant management including reporting requirements. Working with the M&E Officer, national counterparts and data collectors to gather information related to program identified needs, the Information Officer produces reports to inform decision-making and programming. The Information Officer leads the compilation of internal and external reports.
Grants Management • Draft letters of interest, concepts notes, full proposals, log frame analysis and assist with preparation of budgets for international donors. • Ensure regular inputs for the grants management process and compliance with all IMC and donor regulations by reviewing reports prepared by field staff and program advisors. • Ensure program compliance and internal control procedures; ensure grant opening meetings and grant closing meetings are held for grants and that the resulting action plan per participant is followed-up with all staff involved.
Information Collection • Compile information for situation analysis (security, political, media, from other agencies/actors), regarding humanitarian needs and data collection from program activities • Select, acquire and manage information needs collaborating with program heads • Train data collectors and coordinate them in gathering of relevant information • Support data collectors in collaboration with information management counterparts and lead the compilation of information to produce location, sector or other reports. • Share information with program teams in a timely manner • Classify, collate and store program information documents such as sitreps, donor reports, proposals, photos and videos for easy access and retrieval. • Analyze relevant material from internal and external sources for inclusion in reporting
Reporting • Interpret situation analyses and information related to program activities for internal and external reports. • Compiles weekly, monthly, quarterly internal and external reporting for the Turkey Emergency Response Team that contributes towards regional reporting needs. • Maintains a donor reporting schedule and finalized donor reports.
Coordination • Work with the M&E Officer to train data collectors and national counterparts. • Liaise between International Medical Corps HQ and International Medical Corps field teams in the Middle East. • Support information flow from International Medical Corps field teams and partners regarding the current status of activities. • Contribute to external coordination through NGO and other coordination mechanisms. • Assist with at hoc and donor requests for information. • Coordinate with program staff to produce material useful in external communication on activities.
• Master’s degree in International Development and/or in a relevant field of study
• At least three years of international experience with a humanitarian organization
• Experience writing proposals and managing information related to large-scale emergency response and reporting to donors (OFDA, PRM, Dfid, etc.)
• Profound cross-cultural awareness and insight into health care issues
• Ability to exercise sound judgment and make decisions independently
• Flexible, able to cope with stressful situations and frustrations
• Strong writing skills in English.
• Competent in MS Excel, word processing, Power Point and tools useful in information management and program reporting.
• Fluency in written and spoken English
About the Organization
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility for rapid response to emergencies. International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.