HIV/AIDS Task Order 1 Coordinator, GHSC-PSM

  • Mid-level, Full-time staff position
  • Posted on 17 September 2018

Job Description

Chemonics seeks an HIV/AIDS Task Order Coordinator in support of the Global Health Supply Chain Program - Procurement and Supply Management (GHSC-PSM) project. GHSC-PSM is the primary vehicle through which USAID procures and provides health commodities; provides technical assistance to improve partner countries’ management of the supply chain; and collaborates with key international stakeholders to support global health initiatives.
The HIV/AIDS Coordinator provides leadership and support to the day to day activities of the GHSC-PSM Task Order 1 (TO1) team. This position is integral to the TO1 team as they work across all project teams to ensure that the activities under each objective of the project contribute to PEPFAR objectives. This includes keeping up to date with TO-related activities in the procurement of ARVs, condoms, laboratory reagents, and VMMC kits, and the strategic initiatives to support these efforts. The Coordinator supports TO1-related activities in the TO1 countries, including the non-field office countries. Assisting TO1 leadership to provide technical updates to GHSC-PSM field offices, the Country Program and the Health Systems Strengthening teams is another key function of this position.
Supporting TO1 leadership in coordinating and collaborating with the USAID TO1 team requires significant coordination and communication skills. The Coordinator works closely with the points of contact for each TO1 core-funded activity to track expenditures and progress on work plan activities. H/she assists with the review of country work plans with a TO1 lens and helps translate PEPFAR strategies into GHSC-PSM TO1 activities. In addition, the Coordinator ensures follow-up with the Country Programs team and field offices as needed regarding TO1 activities. The Coordinator is responsible for drafting and revising key deliverables, including quarterly and annual reports, work plans, and budgets.
In collaboration with the TO1 Director and the Deputy TO1 Director, the Coordinator assesses and responds to field office requests for technical background information; tracks technical updates from PEPFAR, WHO, and other HIV stakeholders; and ensures that project staff and field offices have access to the information. The Coordinator plays a key role in supporting the TO1 leadership in tracking the literature and HIV-related conferences and events and ensuring these are communicated to the TO1 teams in field offices and on the headquarters Country Programs team. As demands increase on the project to document success stories, lessons learned, and progress in meeting PEPFAR objectives, the Coordinator contributes to writing and developing presentations and other materials. The Coordinator is responsible for supporting several meetings that TO1 manages, including meetings on VMMC, ARVs, condoms, laboratory strategy, and overall TO1 meetings with USAID. This involves coordinating logistics, notetaking, follow-up and communications support. Additionally, the Coordinator is responsible for ensuring all administrative support needs are met for the TO1 team. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Responsibilities include:
  • Liaison with multiple teams across the project, and USAID, to coordinate regular TO1 meetings with internal and external participants and USAID, including providing logistical and scheduling support, developing agendas, and notetaking
  • Creates content for key deliverables, including quarterly and annual reports, work plans, and budgets
  • Develop TO1 presentations, conducts background research for technical documents, and proofreads, formats and finalizes technical documents for TO1
  • Develop the TO1 core-funded work plan budget in consultation with the TO1 Director, Deputy TO1 Director, and TO1 Finance Manager
  • Work with the TO1 Director, Deputy TO1 Director, and TO1 Finance Manager to support use of PEPFAR Expenditure Analysis terminology in country work plans
  • Track TO1 core activity expenditures and activity progress in consultation with the TO1 Director
  • Goes beyond required administrative duties to suggest system improvements and ensures communications are consistent between the various units contributing to TO1 activities by working closely with the operations, administrative, and technical staff of other GHSC-PSM teams to complete work that requires their collaboration in a harmonious, efficient manner
  • Expand professional and technical knowledge through a variety of training resources
  • Contribute to technical practice and/or working groups of relevance to TO1 work, including but not limited to supply chain management and systems strengthening, by collating and sharing technical updates and best practices based on country and global supply chain work
  • Support the organization of workshops and conference participation, including the development of abstracts, satellite workshops, and meeting agendas, as well as logistical arrangements including issuing invitations, managing participation and follow-up documentation
  • Stay abreast of HIV research and program strategies and regularly shares HIV updates from social media and the published literature
  • Provide administrative support to the TO1 team, including maintaining the SharePoint site for all TO1 reference information and meeting minutes and updating TO1 listservs, among other tasks
  • Provide ad hoc support to the TO1 Director, and Deputy TO1 Director, and USAID TO1 team members upon request
  • Perform other duties and responsibilities as required
  • Bachelor’s degree required; master’s degree preferred
  • Minimum of 3 years of relevant work experience
  • Prior work experience related to global health and HIV, with knowledge of USAID, PEPFAR, and other donors preferred
  • Excellent writing skills and graphics ability to support the production of outstanding presentations and documents
  • Excellent understanding of Excel and willingness to learn other budgeting software programs to support budget development and review
  • Demonstrated experience organizing and managing multiple projects simultaneously; strong attention to detail with impeccable follow up skills
  • Experience organizing workshops and conference participation
  • Demonstrated resourcefulness, initiative and flexibility in responding to requests involving multiple internal and/or external stakeholders
  • Strong knowledge of Microsoft Office applications, familiarity with Share Point preferred
  • Willingness and ability to travel for meetings and event coordination activities between the Washington, DC and Crystal City (Arlington), VA offices
  • Ability to work effectively both independently and as part of a team with a sense of humor and respect for others
  • Ability to manage conflict with respect, transparency and empathetic communication skills
  • Demonstrated honesty, commitment to excellence, and strong work ethic
  • Willingness to travel and work abroad a minimum of 2 to 4 weeks per year; experience living or working in developing countries preferred
  • Demonstrated leadership, versatility, and integrity
Application Instructions:
Apply through our Career Center at by September 26, 2018. No telephone inquiries, please. Finalists will be contacted.
Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

About the Organization

Owned entirely by employees, Chemonics is an ISO-9001 certified international development company. For more than 40 years, we have partnered with local and international organizations to promote social and economic change around the world.

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