Job Description
Note: position is open until filled.
The HR, Finance and logistics manager is in charge of the administrative, financial, HR and logistics management of the Malakal base, in compliance with donors and SI’s procedures:
- He/she organizes logistics and administrative support to the programs, oversees the implementation of the HR policies and supports the Field Coordinator with the security management from an operational perspective.
- He /She supports, monitors, and trains the members of his administrative and logistics team.
- He /She ensures maintenance and logistic at base level and is in charge of fleet; premises and assets.
Main responsibilities
Finance management: He/she supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program team:
- Budgetary / financial monitoring
- Cash-flow/bookkeeping
- Administrative management of personnel
- Training of admin
Logistics: He/She will implement and supervise all logistics operations at his/her assigned base and organize logistics support for proper and timely programs implementation.
- Supply Management
- Vehicle Fleet Management
- Equipment/Telecommunications Management
- Management and Monitoring of IT Equipment
- Stock Management
- Security Management
Team management:
- Human Resource Management
- Analyse and quantify logistics personnel needs
- Recruit, train and supervise the logistics team
- Conduct performance reviews for members of the logistics team
- Organize formal team meetings at regular intervals
Administrative management of the mission:
- Verify and validate all contracts drafted at the base
- Assist in selecting SI’s premises
- Ensure administrative monitoring of insurance locations, claims and contracts
Specific stakes and challenges
- Evolution between two different contexts: city (Malakal) office in humanitarian hub as main base and very isolated area (Aburoc) sub office.
- Difficulty of access between the two bases and the field during rainy season.
- Remote management of teams.
- The access between the two bases is complicated, especially during rainy season.
- Poor market in Aburoc, anticipation of supply from Malakal/Juba is mandatory.
- Limited funds and lack of financial visibility which impact long-term contract management both in HR, procurement, and general supply planification.
Priorities for the 2/3 first months
- Automation of the base (voucherisation, digitalization…).
- Capacity building of the teams.
- Improve HR management.
- Review of the processes and the practices.
YOUR PROFILE
Education:
Post graduate level in a related field.
Experience:
- Minimum of 2 years’ experience in a humanitarian or development NGO in administration or logistics.
- Previous experience as Administrative or Logistics Manager.
- Previous experience and reliability in handling budgets and HR procedures (admin profile is an asset).
- Previous experiences with Solidarités International on support position are strongly appreciated.
- Proven experience as an efficient and effective team manager, mainly in capacity building/coaching.
- Good capacity building and staff follow up skills.
- Good organizational and coordination skills.
- Master of the MS office pack, including Excel.
- Experience in remote management is an asset.
- Previous experience in South Sudan or in a complex emergency is an asset.
Skills:
- Ability to multitask and deal with stressful situations.
- Capacity of negotiations with suppliers and authorities.
- Organization, rigor.
- A flexible approach to managing and prioritizing a high workload and multiple tasks with tight deadlines.
- Ability to take decisions and work in autonomy.
Personality :
- Hands-on/Solution oriented.
- Willingness to evolve in very fast paced and insecure environments.
- Excellent stress management, and important flexibility; capacity to adapt to quick context/strategy changes.
Languages:
Bilingual in English, written and spoken. Arabic is an asset.
To apply, you need to be OK to work in a volatile, complex political and security environment
