REQUEST FOR QUOTES
Procurement Number: MENA2020Iraq03o
Open Date: May 13, 2020
Questions Deadline: Rolling
Closing Deadline: December 31, 2020 (bids accepted on a rolling basis)
Geographical Area Restrictions: 935
Point of Contact: Procurement Officer, firstname.lastname@example.org
The International Republican Institute (IRI) is a nonprofit, nonpartisan, organization dedicated to advancing freedom and democracy worldwide. Since 1983, IRI has worked to develop democratic institutions and ideals, carrying out a variety of international programs to promote freedom, self-government and the rule of law worldwide. IRI provides technical assistance in the areas of political party strengthening, developing civic institutions and open elections, promoting democratic governance and advancing the rule of law.
IRI will assist Iraqi CSO’s and civic educators to implement citizen engagement and education efforts about Iraqi electoral and political processes, including elections expected within the period of performance. Some of these CSOs and educators will be focused on youth, religious/ethnic minorities, women, and other marginalized groups. To reinforce the responsibilities of citizens throughout the election cycle, IRI will support Iraqi civil society in their efforts to inform citizens on the role they can and should play in a participatory democracy.
Period of Performance:
Date of signature through May 30, 2021 with the option to extend for one additional year.
Statement of Work:
Contractor will serve as a trainer on various programming activities and events. Contractor will be expected to:
- Produce their own training materials (agenda, presentations, reference materials and/or facilitated activities) or adapt materials provided by IRI – these will be approved by IRI prior to being used in training workshops
- Provide a post-workshop report, using an IRI-provided template, to summarize results and discussions from the workshop within 10 days of the end of each event
- Submit an invoice on work conducted within 10 days of the end of each event.
Civil Society Organizational Management, Citizen Engagement and Electoral Awareness Training
Contractors must have relevant civil society and political experience and be able to teach on a minimum of one of the following topics, based upon the contractor’s own practical experience:
- Project management
- Strategic planning
- Advocacy strategy and implementation
- Traditional media outreach
- Social media engagement
- Diversity and inclusion
- Promoting civic participation of women, youth and marginalized groups
- Defining community needs and developing relevant policy proposals
- Developing plans for engaging with decision-makers on priority community issues
- Public speaking skills and techniques
- Creative methods for working with the media as a key element of political communication
- Engaging citizens and communities in the government’s decision making processes
- Understanding and evaluating electoral laws and procedures
- Comparative examples of electoral systems
- Planning and executing nationwide get-out-the-vote campaigns
- Promoting election board content and materials on election procedures and processes
- Coordinating with coalitions and like-minded organizations to encourage citizen participation in elections
- Issue messaging for campaigns – selecting, defining, crafting and promoting a campaign’s issue messages
- Creating a usable, effective database of voters
- Strategic targeting of voters
Political Parties / Civil Society Cooperation
Contractors must have a strong civil society background with experience of working with political parties and government authorities OR a strong political party background with experience of working with civil society and government authorities.
- The organizational structure, strategic planning, and management of successful, functioning civil society organizations, political parties and local government authorities
- How to define the key needs of a local community and develop relevant policy proposals
- How to build and implement a successful advocacy campaign
- How to engage youth into civic activism
- How to develop successful cooperation between political parties and civil society organizations in order to achieve mutual goals
- How political parties and civil society organizations can cooperate to make a local community stronger and its citizens more engaged in the local government’s decision-making processes
- How to transition from being a civil society activist to engaging with political parties and establishing a future political career
- Achieving more transparency of local government authorities, including citizen engagement in public budgeting/oversight processes
All bids submitted to IRI must include:
- Information addressing your experience in providing each of the services identified in the above Statement of Work and your proposed specific approach for providing those services to IRI under this contract, including sufficient information to determine a clear definition of services as it relates to other providers that may be involved.
- The name, address, and telephone and facsimile numbers of the bidder (and electronic address if available);
- If the Bidder is a U.S. organization/resident, or a foreign organization/resident which has income effectively connected with the conduct of activities in the U.S. or has an office or a place of business or a fiscal paying agent in the U.S., the technical bids must contain Bidder’s Taxpayer Identification Number.
- Bids will not exceed 5 pages (not including cover page), using Times New Roman font, 1” margins.
- All bidders must complete an expert rate form listing prior income in order to justify his/her quoted daily rate. Daily rates must be in line with prior rates charged for similar work.
- Submissions accepted in English or Arabic and should include the following attachments:
- Expert Service Rate Form provided at the end of this solicitation. IRI may contact previous clients and employers for professional references and compensation confirmation.
- Examples of previous training materials and/or reports about trainings led by Contractor
- Three (3) professional references from previous employers. IRI may contact these individuals.
Price Bids must adhere to the following criteria:
IRI will pay directly (to the hotel and airline) for all preapproved travel related expenses including transportation, lodging, and meals for the contractors’ participation in IRI activities and events. The daily rates submitted should, therefore, not include an assumption of costs incurred by the contractor for travel related expenses. All other expenses, including domestic ground transportation within their home city and meals should be included within the daily rates, as no other expenses will be covered or reimbursed by IRI.
Bids must be submitted via email to Procurement Officer, at email@example.com with the subject line “MENA2020Iraq03o” by the deadline listed above.
NOTE: Bids are accepted on a rolling basis.