REQUEST FOR PROPOSAL
Date: January 22, 2021
Subject: Request for Application for Firm
Q&A: February 17, 2021
RFP Number: 1082_RFP 001_Mid-term
Offer Deadline: February 24, 2021 at 11:59 pm EST
This Request for Proposals (RFP). These services are required under the Sukaabe Jango, “Children of Tomorrow” Program under the McGovern-Dole International Food for Education and Child Nutrition Program (hereinafter “the Award”) by the issuing United States Department of Agricultural (hereinafter USDA).
Firms invited by Counterpart (hereinafter “bidders or Offerors”) to submit offers (hereinafter “bids” or “offers”) for the services described in the attached supply schedules are under no obligation to do so. The Bidder shall bear all costs associated with the preparation and submission of the Proposal, Counterpart will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation.
Request for Proposal (RFP) No. USDA-MGD-FY19-1082-A dated January 22, 2021: Counterpart, acting on behalf of the Sukaabe Janngo, is hereby soliciting bids for a consultant/firm that will carry out the midterm evaluation for the project as described in Section II of the ITB.
Counterpart is seeking a qualified consultant/firm to implement the midterm evaluation for the McGovern-Dole Food for Education project called Sukaabe Janngo “Children of Tomorrow”. This four-year program (2018-2022) is funded through a cooperative agreement with the United States Department of Agriculture (USDA). The goal of program is to improve literacy and primary education, food security, reduce the incidence of hunger, and thereby contribute to a more selfreliant, productive society in Senegal.
In March 2019, the project carried out a baseline assessment which provided baseline values for its performance indicators. After two years of project implementation, as stipulated in the cooperative agreement, Counterpart is required to carry out a mid-term evaluation in FY21. Counterpart expects this midterm evaluation to be fully integrated in the body of information that the project will use for performance monitoring and evaluation, and for learning.
These services will be implemented in March and April 2021, with completion of data collection before the start of Ramadan on April 12, 2021.
Counterpart and partners Save the Children (SAVE) and Associates for Research and Education for Development (ARED), are implementing this fouryear McGovern-Dole project with a budget of $21,567,415 in the Saint Louis region of Senegal (see map). Counterpart implements activities with the same 270 schools from the previous McGovernDole project (2015 to 2018) Sukaabe Janngo targets 65,709 students across 204 primary schools and 66 preschools in the departments of Dagana, Podor and Saint Louis.
Counterpart continues to work towards achieving the two McGovern-Dole strategic objectives of 1) improved literacy of school-age children (MGD SO1), and 2) increased use of health, nutrition, and dietary practices (MGD SO2). In addition to continuing to work towards achieving these two objectives, the McGovern-Dole project fosters the capacity of regional and community-level stakeholders in implementing their own graduation and sustainability plans. This McGovern-Dole project is being implemented in synergy with another USDA funded project, Local & Regional Procurement (LRP), which is focused on procuring local food items (millet and cowpea) for school feeding. LRP also includes a component for production of orange-flesh sweet potato and mung beans as very nutritious additions to school canteens and family diets.
Goal of the Evaluation
The midterm evaluation, to be carried out in first quarter of 2021, will produce quantitative data used to compare progress from the baseline to the endline, and impact for evaluations. It will also produce qualitative findings that will themselves be used for comparison but also to help guide program implementation.
Counterpart expects the midterm evaluation to provide information on contextual factors that are slowing or accelerating the changes that the program aims to make. This information should enable project staff to validate project implementation and, if needed, recalibrate its interventions. The potential for “graduation”(successfully hand over school meals projects to nationally administered program) of the school feeding program should be a main focus of the midterm study. The evaluation should also pay close attention to gender and social inclusion dynamics to ensure that considerations related to gender and social inclusion are factored into programming. The results of this midterm evaluation should be curated for feedback to project stakeholder groups including school communitylevel participants, GOS agents, and other pertinent partners.
Counterpart would like the ToC to be evaluated by looking causal pathways within the ToC for their validity and translation into activity design. Now that activities have been designed and implemented for two years, is there evidence that change is happening or likely to happen? How might activities be adjusted for improved results and/or impact?
Eligible Source Countries for Goods and Services
A bidder will be considered ineligible if it has been suspended, debarred, or ineligible, as Indicated on (1) the “List of Parties Excluded from Federal Non-Procurement Programs” and/or (2) the “Consolidated Lists of Designated Nationals”.
Both individual consultants and firms are eligible.
Preparation of Bids
Bidders are expected to examine the specifications and all instructions contained in this RFP.
Failure to do so shall be at the Bidder’s risk.
The Bid prepared by the Bidder and all correspondence related to the Bid and exchanged by the Bidder and Counterpart shall be in English.
Deadlines and Late Bids
It is the Bidder’s sole responsibility to ensure that bids are received by Counterpart on or before the Offer Deadline of February 24, 2021 at 11:59 pm EST. Only electronic submissions will be accepted. Faxed bids will not be accepted.
A Bid received after the deadline for submission of bids shall be rejected. Bidders will be held responsible for ensuring that their bids are received in accordance with the instructions stated herein and a late bid will not be considered even though it became late as a result of circumstances beyond the Bidder’s control. A late bid will be considered only if the sole cause of its becoming a late bid was attributable to Counterpart, its employees or agents.
Clarification of Bidding Documents
All questions pertaining to this RFP must be submitted by February 17, 2021. Questions may be submitted, in written form, to: Mgd.firstname.lastname@example.org. Questions will be answered within three (3) business days via email with the subject “CPI Midterm FY21 submission”. Questions and answers will be posted publicly.
Submission of Bids
Only electronic submissions will be accepted. All bids with technical and price schedule must be received by February 24, 2021 at 11:59pm EST to Mgd.email@example.com. Please submit as a Word document (preferred) and/or PDF and include in the subject line “Senegal McGovern-Dole FFE Midterm Evaluation.”
Ensuring successful transmission and receipt of the bids is the responsibility of the Bidder. It is recommended that no e-mail exceed the size of 10 MB, inclusive of attachments.