Lebanon Finance Manager

Beirut, Lebanon
Apply by 19 August 2018
Mid-level , Full-time staff position
Posted on 20 July 2018

Job Description

Project Description: Land O’Lakes International Development is anticipating the award of a two new new Farmer-to-Farmer (F2F) Programs in Lebanon, F2F Food Safety and Quality (FSQ) and the Lebanon Investment in Quality (LINQ) Program. Building off a 90-year history as one of the United States’ largest, quality-driven food companies, these programs will focus on increasing productivity and profitability in the agricultural sector by addressing issues of food safety and quality from “field to fork” across a variety of crop and animal agricultural value chains with the help of volunteer technical assistance.

Position Summary and Primary Responsibilities: The individual in this position will provide support to both of the programs, mentioned above, and be held accountable for numerous administrative and financial procedures, processes, and systems of the program. The main areas of responsibilities of this position will be, but are not limited to, the following:

Cash Management:

  • Responsible for the processing of all cash, checks, and wire transfer payments.
  • Process payments to grantees on a timely manner and ensures that everyone complies with formats, documentation, and requisition due dates established by the grant agreement documents.
  • Assist Finance and Administration (F&A) Manager with payroll system and payroll related items and process paychecks for project staff.
  • Records all financial transactions in the Field Accounting System, Cost Point.
  • Works closely with the Office Manager/Book keepers in the field officers to ensure all the transactions are compiled on a timely basis.
  • Performs accurate tracking and recording of project expenditures in cost point.
  • Prepares monthly financial package to HQ.
  • Prepares monthly cash forecasts by collecting information from all program units and submits monthly fund request to Headquarters.
  • Analyzes the Project Status Report on a monthly basis,with the F&A Manager and Chief of Party
  • Works closely with field Office Managers to manage the field petty cash.
  • Works closely with the F&A Manager and the COP on the procurement of project equipment.
  • Manages employee advances and ensures they are cleared in a timely basis.
  • Provides training on accounting processes and procedures a continuous basis to the Office Managers.
  • Responsible for the transfer of cash from the bank to the office.
  • Ensures that project vendors are paid on time.
  • Deputizes the F&A Manager.
  • While processing daily transactions, the Accountant should:
    1. Complete Advance Register with all necessary information.
    2. Check entries for accuracy.
    3. Verify that appropriate documentation is provided with the request for payment.
    4. Maintain complete records of pending and actual disbursements made.
    5. Ensure that proper approval signatures are obtained and that both parties, Payer and Payee, verify the amount of the transaction.
    6. Enter all transactions into the accounting system and identify the proper account codes for each transaction.
    7. Reconcile Petty Cash on a weekly basis.

Financial Reporting and Audits:

  • Performs a monthly reconciliation of the bank statement and sends it to the F&A Manager.
  • Coordinates the submission of field office timesheets to the F&A Manager.
  • Analyzes monthly Project Status Reports.
  • Reviews financial statements downloaded from online reporting system, Cognos, with F&A Manager and Chief of Party.
  • Provide year-end internal support for project and DDL audit requirements, which may include research and reconcilement.
  • Assist with any external audits conducted by USAID or the government, by completing requested materials and assigned schedules.
  • Assist in conducting audits of grantees.

Travel:

  • Prepares travel advances for all employees based on travel advance policy. Calculates and distributes all travel advances.
  • Within three days of traveler return from business trip, audits the travel voucher according to travel voucher policy.
  • Ensures that all advances are cleared in a timely fashion and that cash due to the project is reimbursed on a timely basis.

Inventory and Other:

  • Assist in the branding of all project fixed assets according to USAID and Land O’Lakes policies.
  • Assist in the fixed asset inventory system by supervising the recording of all items in the inventory.
  • Maintains appropriate documentation for all purchased assets.
  • Completes a monthly review of vehicle usage, mileage, and repair logs.
  • Performs other duties as assigned by the F&A Manager or the Chief of Party.

Reporting & Supervision:

The Accountant will report directly to the Land O’Lakes Lebanon Country Director.

Required Qualifications:

  • Accounting degree with a minimum of 1 year related work experience or 5+ years relevant work experience in lieu of degree;
  • Knowledge of computers and Excel for windows required;
  • Experience working within USAID accounting and procurement regulations for at least 3 years;
  • Knowledge of US government regulations;
  • Oral and written fluency in English; and
  • Excellent skills in intercultural communication.

How to apply:

Qualified applicants are requested to submit resumes as soon as possible through our jobs site . To apply, click on the green Apply Now button on the job posting. Please provide all of the required data and submit a resume and cover letter to be considered. You will be contacted, if considered for this position or if additional information is needed. Thank you for your interest.

Please note only finalists will be contacted. No phone calls please.

We are an Equal Opportunity and Affirmative Action Employer. Land O’Lakes enforces a policy of maintaining a drug-free workforce.

About the Organization

Land O'Lakes International Development is a 501(c)(3) nonprofit helping communities around the world build economies by strengthening agriculture from farm-to-fork, helping businesses grow, and linking farmers to markets. Since our start in 1981, we have been leveraging nearly 100 years of expertise in dairy, animal nutrition, crop inputs and agricultural insights from our close affiliate, Land O’Lakes, Inc., a farmer-owned agribusiness committed to fulfilling its purpose of feeding human progress.
Our team is made up of nearly 350 employees who are committed to market-led approaches, and passionate about collaborating locally to create lasting inclusive economic growth. By unlocking the potential of agriculture for the last 36 years, the lives of more than 3 million people have been transformed through nearly 300 programs in more than 80 countries.

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