Logistics and Procurement Manager, Humanitarian Assistance, North East Syria

Apply by 12 July 2018
Mid-level , Full-time staff position
Posted on 12 June 2018

Job Description


CHF International is seeking a Logistics and Procurement Manager (LPM) to oversee daily operations, procurement and logistics to support programming, ensuring compliance with donor regulations and CHF International policies. The LPM supports operational requirements of North East Syria (NES) programming and the Logistics and Procurement staff in the cross border support office in Dohuk. This position is reports to the NES Director, and is based in Northern Syria, which is a stable area relatively unaffected by the ongoing conflict.


* Oversee logistics processes to procure, store and distribute stock, supplies and services for the timely delivery of project objectives.
* Oversee procurement processes, including the oversight and effective management of drafting/reviewing RFPs and RFQs, conducting bid analyses and evaluations, drafting procurement contracts, and reviewing contract deliverables, ensuring that the time line for the program is not affected by undue delays due to the procurement process
* Contribute to work plans and other deliverables as required, ensuring timelines are realistic and meet the program needs
* Ensure the maintenance of accurate and complete files of procurement documentation.
* Review all procurement processes and actions for compliance with donor rules and regulations, as well as CHF International policies.
* Provide training and mentoring to local staff and local partner organizations on operations, administration, logistics, and procurement.
* Manage the tracking of all supplies, equipment, and materiel in transit, through its receipt, storage, and onward distribution.
* Manage and share pipeline and supply chain information, ensuring that program staff are well-informed and well-prepared for incoming goods and materiel. Ensure timely reporting on stock status, to help program staff with planning of stock replenishment.
* Keep relevant management and staff updated on all cross border points access issues/ information etc. and ensure strong relationships with all relevant actors, including border authorities.
* Directly supervise a team of local national staff based in NES and Iraq.
* Oversee all matters logistics relating to vehicle and motorcycle transport and fuel management, to ensure that vehicles are insured, managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicle equipment (tools, communications, etc.) are complete and serviceable; and that usage of fuel is correctly managed, logged and recorded.
* Support and strengthen NES cross border operation’s procedures and policies as necessary for the effective management of the emergency supply chain, vehicle fleets, communication systems, and the logistics components of the program.
* In collaboration with program teams, coordinate all field based logistics in support of active programming, including supply chains, and vehicle movements.
* Keep abreast of the security situation in all areas of operation.
* All other duties as assigned.

Knowledge, Skills and Abilities

* Demonstrated understanding of and adherence to humanitarian principles
* Excellent oral and written communication skills, coordination skills, analytic skills, interpersonal skills, team management skills
* Demonstrated ability to work effectively, both independently and in a team environment, in an atmosphere of multiple projects, shifting priorities, and deadline pressures.
* Fluency in English, working knowledge of Arabic preferred
* Previous experience managing local staff in conflict zones
* Previous experience in the Middle East strongly preferred
* Prior experience with programs implemented in Syria preferred
* Previous experience managing sub-contractors preferred
* Previous experience implementing a U.S. Government program preferred


* A Master’s Degree in a related field.
* A minimum of 5 years of international development experience, at least 4 of which are specifically focused on operations, procurement and logistics.
* A minimum of 3 years prior supervisory experience in operations, procurement, and/or logistics.
* A minimum of 3 years prior experience working in emergency, conflict, post-conflict, or post-disaster settings.
* Proficient in USAID rules and regulations; prior experience working on USAID funded programs preferred and other donors such as UN, DfID, etc.
* Experience working with local national staff and building local capacity.
* Prior experience in the MENA region preferred but not essential.