International Medical Corps (IMC) works primarily in the insecure northern and Eastern provinces of Central African Republic (CAR), namely Haute-Kotto, Vakaga, and Ouaka. Since 2007, IMC have provided assistance to IDPs, with services including maternal and child health care, primary health care, secondary health care, nutrition, protection and mental health, activities. These services are provided to both refugees, and host communities. IMC also supports government health facilities with medicines, supplies, health care services, and the rehabilitation of health posts. To help those most in need, IMC operate mobile medical units throughout its area of operation in the country to offer vital health care services to the country’s most isolated villages. Increasing numbers of people are affected by intense conflict in several regions of the country, and many people are experiencing growing difficulties accessing assistance alongside the continued absence of essential services. Additionally, an increasing number of security incidents have affected the ability of humanitarian organizations to reach people in need.
The Logistics Manager will ensure leadership in the Logistics and Supply chain management of IMC Mission in the Central African Republic specifically in Bria – Haute Kotto region to promote accountable and programs’ support through logistics related activities in accordance with International Medical Corps Logistics policies and procedures. Fundamental to this role is the ability to manage and motivate the logistics teams and external partners such as vendors and other potential stakeholders. Capacity building and timely submission of reports is highly required for this position.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.
- Provide the technical oversight, input and supervision to coordinate logistics staff in order to support the delivery and implementation of all logistics support systems in accordance with IMC Logistics policies and procedures
- Provide requisite support and guidance to procurement process in IMC zones of intervention likewise manage local and national procurement process to ensure timely delivery of goods and services;
- Actively engage with freight forwarding agencies, and local transporters, to ensure that cargo is managed at all points of the supply chain to make sure that all tracking and reporting deadlines are met;
- Capture pipeline information and coordinate the management of the logistics support ensuring that Program staff are well-informed and well-prepared for incoming goods and materiel in transit.
- Ensure timely reporting on stock status to help Program staff with planning of stock replenishment and tracking of consumptions likewise advise and support Program staff on reporting;
- Supervise and coordinate IMC fleets and fuel management to ensure proper management of existing fleet system;
- Ensure timely reception of GIKs make sure items received and recorded accordingly;
- Develops a logistics procurement strategy in his/her area of operation in collaboration with the Logistics Coordinator.
- Supports the development of Procurement Plans by effectively supporting the program teams. Ensure that Procurement Plans related to programs implemented in his/her area of operation are regularly updated.
- Identifies the key needs in her/his area of operation in terms of supply and proactively develops, in collaboration with the Logistics Coordinator, a strategy for setting up BPA.
- Supports initiatives from the country office to conduct Market Surveys in all markets identified by the Logistics Coordinator.
- Ensure the follow-up of international, national and local orders and keep all key stakeholders present in the field office and in the coordination informed of progress and challenges encountered.
- Ensure that requesting departments are kept informed of the progress of purchases in the area of operations, the level of stocks and assets available for the implementation of activities
- Maintain accurate filing systems of logistics documents which include contracts and assets management records
- Develop and implement IMC supply chain tools to ensure that Bangui and field offices have appropriate and scalable supply chain systems to support both emergency responses and on-going development programs.
- Oversee the management of storage, warehousing and storage spaces including medical supplies systems; oversee the security and uninterrupted flow of stocks including medical supplies and manage the transportation and delivery of program supplies between ?coordination and field offices
- Ensure all assets are recorded in the asset list in an appropriate manner, including but not limited to physical monthly inventory, and tracking of asset
- Ensure the proper management of organizational assets and inventory according to IMC procedures and regulations, including but not limited to the regular maintenance of Bria asset and inventory tracking sheet
- Ensure all equipment are maintained and tracked as per the donor and IMC Rules, Regulation and Reports
- Prepare weekly and monthly reports for assets supply chain and summary of activities, and submit to the reporting officer per the stated deadline
- Ensure compliance with International Medical Corps policies and procedures, donor regulations and local laws
- Ensure that the disposal of asset and commodities, especially those subject to US Export Compliance regulations, are in line with applicable licenses and are properly documented.
- Ensure compliance with government regulations/requirements for importation of goods and supplies, tax exemption applications are recorded appropriately.
- Manage all staff within the logistics teams with integrity in accordance with HR procedures and policies to promote team spirit, accountability and professionalism.
- Management performance appraisals of the logistics team members of assigned duty station;
- Oversee the entire cycle of recruitment of logistics positions within Bria Field Office.
Training/ Capacity Building
- Determine training needs and advocate make plan for professional development for national staff;
- Coordinate the delivery of training for national staff to increase their responsibilities in order to build capacity, and ensure sustainability of programs support.
- Proactively engage with the Logistics Coordinator and key staff (Program, Finance, Medical) on all matters logistic to ensure that programmatic and project planning incorporates sufficient funding for logistical support staff and logistical support mechanisms.
- Proactively engage on a regular basis with regional IMC logistics teams, and logistics coordinators from other organizations to ensure appropriate links for interagency logistics coordination.
- Proactively engage, local government, project partners, UN agencies and other non-governmental organizations in order to plan, organize, and schedule cargo movements, distribution of goods and materiel as well as the provision of adequate information to resolve problems and seek solutions.
- Represent IMC in a positive and professional manner contributing to the creation of a positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values and stand-point with regard to other actors.
Code of Conduct
It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.
- The qualified candidate must possess a Bachelor degree in Business Administration, Logistics and Supply Chain Management or similar discipline.
- Five to Seven years of experience in Senior Logistics function specifically in humanitarian context
- Evidence of practical experience in logistics management within the Humanitarian context specifically in contracts, transport, warehousing, cargo booking, fleet management, asset management, GIK management and supply chain.
- Proven record of experience of the management of logistics at a coordination level.
- Experience with donor specific procedures.
- Prior experience of logistics software solutions (desired).
- Experience of the management of budgets and the ability to prepare timely, complete and accurate reports.
- Expertise in training within logistics for national and international staff.
- Strong organizational and problem-solving skills with analytic approach
- Strong interpersonal, management and leadership skills
- Ability to work in participatory manner with staff to assess needs, implement and monitor activities
- Ability to integrate and work well within multiethnic and multicultural teams
- Ability to work in harsh conditions, often in remote areas.
- Strong negotiation, interpersonal and organization skills
- Valid driving license
- Proficiency with MS Word and Excel (minimum requirement).
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
About the Organization
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.