Malaria Project Deputy Director

Conakry, Guinea
Apply by 29 August 2018
Mid-level , Full-time staff position
Posted on 30 July 2018

Job Description

Job Title: Program Manager II – Deputy Malaria Project Director

Department: Guinea

Position Type: Full Time

Location: Conakry, Guinea

Reports to: Director of Malaria Global Fund Project

About CRS:

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.


In July 2015, the Global Funds to fight AIDS, Tuberculosis, and Malaria (GFATM) has approved the Guinea proposal for the New Funding Model (NFM) under the malaria component in Guinea, covering more specifically 19 districts out of the total of 38 districts. In December 2017 the country received a program continuation award from Global Fund for the period 2018 to 2020. CRS is the principal recipient (PR) and works closely together with three sub-recipients (SR): The National Malaria Control Program (NMCP or PNLP in French), which is a department in the Ministry of Health (MOH); Plan International and ChildFund Guinea. Through our collaboration with the PNLP, CRS works indirectly with the regional directorates of the public health system (DRSP), the Districts health office (DS), the Integrated Health Centres (CSI) and community health (CS) centers. CRS main responsibilities include routine distribution of LLIN, Community based management of uncomplicated malaria cases through case detection with Rapid Diagnostic Tests (RDTs) and ACTs, Case management of malaria at health centers, Counseling on prevention and recognition of danger signs of malaria by Community Health Workers through Home visits, Mass Communication, and Strengthening of the country data management system., community case management of malaria, social behavior change communication, and strengthening the health management information systems (HMIS) through the Bureau for Strategic Development (BSD) of the MoH, the Central Medical Store of Guinea (Pharmacie Centrale de Guinee – PCG) , and other areas of the health systems.

Major Responsibility:

The Deputy Project Director (DPD) of GF Malaria Project is responsible for supporting the project Director in the programming aspect of the project as well as relationship with the project implementing partners specifically with the Ministry of Health through the National Malaria Control Program (NMCP). The DPD will support the Director in the overall management of the NFM Malaria project. S/he will provide leadership and supervision of the operational support services of the Global Fund project at partner level and field level and that includes project activities’ planning, and work plan monitoring and in particular the strengthening of the partner capacities. S/he will ensure that responses to the needs of the project are clearly articulated, risk managed, and effectiveness and quality of the project activities and operations at the field increased. S/he directs and oversees partner capacity-building activities. S/he is a member of the project management team and plays a key role by coordinating the operational management aspects of the program at CRS level (coordinating the different technical units of the projects including Monitoring and evaluation, Community health, and malaria prevention units and in collaboration with the PSM unit ensuring that Detailed Implementation Plans are drafted every year, implemented and monitored); and at partners level and in collaboration with Sub grant team, S/he will ensure oversight and capacity-building of NMCP, SRs and SSRs (financial management, partnerships, procurement and logistics) in accordance with the procedures and regulations of CRS and the Global Fund and contribute to operational excellence of the project.

Specific Responsibilities:

1. Strategic Planning and Coordination

  • Assists the Project Director in coordination of the planning process and support project team to monitor quality and implementation of program activities per the work plans, approved deadlines, and within the budget limitations
  • Participates in the Zero Cash Policy (ZCP) management and assists the PD in the implementation of the alleviation plan with NMCP as needed.
  • In collaboration with Partnership PM and SRFMP Manager, monitor the capacity building activities of the CRS partners and project sub-recipients’ under the NFM Malaria project
  • In close collaboration with the Project Director, manage partner project budgets, including tracking of financial and material resources, according to the policies and guidelines of GFATM and CRS (timely financial and narrative reports to CRS)
  • Participates in the development of new proposals for Malaria, HSS and HIV grants for the new cycle of GFATM funding (2021-2023)
  • Lead grant period budget reviews
  • Assist the Project Director in implementing partners agreements, their reviews and amendments (if necessary)
  • In the absence of the Project Director represents the project and CRS at the national and international levels.

2. Programming and Activity Implementation

  • Coordinates the program activities’ planning process with the project team and with partners and ensures that program activities are implemented according to the work plans
  • Reviews Sub-Recipient (SR) reports, provides feedback on implementation progress and performance, identifies solutions to address challenges and weaknesses
  • Organizes regular exchange visits to the project sites
  • Participates in the internal and external audits of the project as needed
  • Oversees the IEC/BCC
  • Provides the appropriate technical analysis on assuring the optimal processing of information and achieving the results and objectives;
  • Uses the Gateway for the information sharing within CRS;
  • Facilitates programming meetings of the technical teams engaged in the project activities;
  • Lead the periodic coordination meetings between PR, SR and SSRs

3. Other operational activities

  • Participates in annual work planning and the overall budget review of the project;
  • Conduct weekly meeting with operations units to ensure monitoring of procurement and administrative activities
  • To carry out, at the request of his/her hierarchical supervisor of all other professional duties which may be assigned as part of CRS;
  • Coordinates with the programs to ensure that best practices are communicated and implemented by all relevant stakeholders;

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning

Competencies related to this position

  • Communication
  • working with people
  • Drive for results
  • Leading and supervising
  • Networking
  • Coping with stress and setbacks

Supervisory Responsibilities: Other duties include:

  • Work with the human resources manager to ensure the alignment of efforts.
  • Ensure performance planning and management of those under his/her supervision in compliance with CRS policies;
  • Participate in the process of recruiting project staff as needed.
  • Direct supervision of project staff responsible of technical advisory for and partners’ capacity-building in program planning, monitoring logistics, and procurement: One senior malaria prevention specialist and one MEAL manager

Key Working Relationships:

Internal: CRS GF Malaria Project Director; the GF Project Team; Head of Programs; Head of Operations; Country Representative; Regional Technical Advisors; other CRS Staff

External: The National Malaria Control Program/MoH; BSD/MoH; PMI/USAID, RTI/Stop Palu; MSH/SIAPS; MSH/LMG; Chemonics Project, Roll Back Malaria partnership; Pharmacie Centrale de Guinee (PCG), DNPM (national drugs authority) Regional Health Directorate (DRS) and District Health Bureaus (DPS)

Qualifications and Skills:

  • Master’s degree in public health (MPH) and demonstrated expertise in health-related project management and/or similar background with proven experience in project management. Medical doctor preferred.
  • Minimum of 5 years’ experience in management position or monitoring and evaluation of large grants that support health programs in African countries
  • Strong preference for candidates with at least five years’ experience in Malaria programming and providing technical assistance to partner organizations.
  • Working experience with a Global Fund project (at least five years will be a plus).
  • Experience working in Sub-Saharan Africa (Experience in West Africa will be a plus).
  • Proven leadership and inter-personal skills and ability to build and motivate diverse and talented teams.
  • Ability to professionally represent CRS to host government and other organizations
  • Have strong skills, initiative, and motivation, with a commitment to work in groups
  • Have a supervisory experience
  • Ability to work both in a team and independently and ability to transfer knowledge through formal and informal training
  • Public relations skills and ability to work well both within a team and independently
  • Excellent analytical and information seeking skills, proven decision-making skills.
  • Available for in-country travel up to 40% of the time
  • Proficiency in MS Office suite, including Word, Excel and Outlook
  • Fluency in French and English is required

Disclaimer Clause: This job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

NOTE: Applications will be accepted until this position is filled.

About the Organization

Catholic Relief Services was founded in 1943 by the Catholic Bishops of the United States. Our mission is to assist the poor and disadvantaged, leveraging the teachings of the Gospel of Jesus Christ to alleviate human suffering, promote development of all people, and to foster charity and justice throughout the world. Working through local offices and an extensive network of partners, CRS operates on five continents and in 98 countries. We aid the poor by first providing direct assistance where needed, then encouraging people to help with their own development. Together, these approaches foster secure, productive, just communities that enable people to realize their potential. As the official international relief and development agency of the U.S. Catholic community, CRS is also committed to educating the people of the United States to fulfill their moral responsibilities toward our global brothers and sisters by helping the poor, working to remove the causes of poverty, and promoting social justice.

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