Management support systems manager

  • Mid-level, Full-time staff position
  • Posted on 20 September 2019

Job Description

Chemonics Seeks a Manager, Management Systems Support based in PDS’ Global Operations and Improvement (GO&I) department. The Manager oversees the administration and improvement of Chemonics’ operational information within the GlobalQMS, the design of the GlobalQMS SharePoint site architecture and administration; the management of Chemonics’ internal audit program (Process Analysis); and the coordination of Chemonics’ annual ISO 9001:2015 audit with our registrar, DNV-GL. This role is open to internal and external candidates at either the Manager A or Manager B level. If you are interested in this position, please discuss this opportunity with your supervisor before applying. Responsibilities include:
  • Oversees management of information within Chemonics’ GlobalQMS, including maintenance of SharePoint-based GlobalQMS site, design of system architecture, and ongoing review of resources. Documents, tracks, and reports problems related to GlobalQMS administration to the Global Operations & Improvement director
  • Oversees standards for GlobalQMS administration and resource management, including maintenance and ongoing improvement of standard operating procedures for document management, GlobalQMS SharePoint site management, management tools, etc.
  • Responsible for supporting internal and external auditing processes, including planning logistics and preparation for the annual external ISO 9001:2015 performance and re-certification audits, planning and managing internal audit requirements for Chemonics’ Process Analysis program, training and mentoring staff on Process Analysis, and conducting audits and/or analyzing internal audit results
  • Supports updates of GlobalQMS documents and business process maps using MS Visio or MS Office, as needed
  • Reviews GlobalQMS document updates prior to publishing to ensure quality standards for system are met
  • Manages and improves GlobalQMS document workbooks, dashboards, and tools that assist in system auditing, reporting, and maintenance
  • Supervises associates, assistants, or temporary staff, trains new staff on GlobalQMS tools, updates GlobalQMS standard operating procedures, and maintains GlobalQMS related information on DailyChem
  • Ensures requests and needs are promptly addressed to continue positive relationship between stakeholders and GO&I team. Responds to user inquiries about GlobalQMS access issues and provides suggestions in timely manner
  • Develops a basic understanding of international development, foreign assistance programming, and Chemonics’ present and past contributions
  • Participates on proposal teams to provide research, writing, costing, coordination and administrative support to proposals, and/or other marketing materials produced by the new business unit
  • Develops and maintains productive relationships with clients, vendors, partners, and consultants that serve to enhance Chemonics’ reputation
  • Communicates information in a way that demonstrates a basic understanding of development assistance work, Chemonics’ culture, values, and practices, and the specific scope and nature of project and proposal assignments Qualifications:
  • Bachelors degree or equivalent experience required
  • A minimum of 3 years of experience in project management, business process documentation, internal auditing, IT systems management, or related work
  • Experience supporting ISO 9001:2015-certified quality management systems
  • Experience working overseas, especially in a developing country, a plus
  • Understanding of international development preferred
  • Excellent written and oral communications skills. Demonstrated ability to communicate clearly and concisely, both orally and in writing, and lead presentations, training courses, and effective meetings
  • Strong attention to detail and exceptional organizational skills
  • Strong interpersonal and organizational skills
  • Ability to work independently or as part of a team
  • Ability to solve problems creatively, multitask, work under tight deadlines, and learn new concepts quickly
  • Strong knowledge of Microsoft Office required, and Power BI, Visio, and SharePoint preferred
  • Willingness to travel and work abroad a minimum of 4-8 weeks per year and consider placement on long-term overseas assignments
  • Demonstrated integrity, independent thinking, judgment, and respect for others
  • Strong supervisory skills an asset
  • Fluency in one or more foreign languages preferred
To Apply: Please visit the internal career center to submit an internal EOI and updated resume by COB Friday, September 27. Applicants are required to notify their supervisor before applying. Please note, we will be interviewing on a rolling basis. Please do not forward this notice externally, but instead direct any potential external candidates to the Chemonics career page. Please feel free to reach out to Lauren Grealy at lgrealy@chemonics.com with questions.

About the Organization

Owned entirely by employees, Chemonics is an ISO-9001 certified international development company. For more than 40 years, we have partnered with local and international organizations to promote social and economic change around the world.

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