The Manager, Contracts and Compliance reports to the Director, Contracts and Compliance and serves as a key member of the Contracts and Compliance team providing consultation and advice to implementing teams in HQ and field to ensure compliance with contractual and award requirements. The role will provide assistance in interpreting, applying, and ensuring compliance with contractual obligations, company policies, guidelines and standard operating procedures (SOPs) and contract/award terms and conditions. The position periodically contributes to the development of policies, processes and procedures that align with best practices in Contracts and Compliance.
Acquisition and Assistance
* Manage procurement, grant and compliance procedures and internal policies as applicable to specific donor and regional needs including USG (USAID, CDC, State Department, etc.) and Commercial contracts.
* Support field procurement; advise on compliance with company’s procurement, grant making, anti-corruption and due diligence processes.
Partner engagement and client relationship management
* Manage relationships with government procurement teams and partners such as subcontractors and sub-recipients.
* Review and negotiate new funding agreements and ensure that the agreements and contracts are worded clearly and that the risks in funding terms and conditions are appropriately minimized; Support generally covers the full agreement life cycle from getting an award through closeout for a portfolio of assigned projects.
Compliance, corporate governance, and corporate support
* Create brief compliance profiles for new and ongoing projects for reference and guidance of Program Directors and Program Operations staff, and update them as necessary.
* Responsible for registrations in client compliance systems as applicable.Manage records retention for assigned actions in compliance with applicable policies and client/country regulations
* Review program operations materials to ensure compliance is addressed including procurement policies, procurement selection guidance, compliance standards for program management, agreements review and negotiation process, sub-award management process, review of start-up and close out procedures, and other materials as applicable; Participate in meetings as required with Program Director, Chief of Party, and/or Team Leaders for identifying and supporting any outstanding compliance issues in the projects.
Business capture and business development
* Act as Contracts and Compliance representative on Business Development team as required.
* Support to proposal development including preparation and review of teaming agreements, RFP/RFA analysis, representation and certifications, past performance documentation, risk mitigation, and any other requirements as necessary.
* Participate in capture planning, providing inputs on Contracts and Compliance requirements, including but not limited to the requirements for company registration, banking arrangements, and procurement considerations.
Knowledge management and process improvement
* Suggest, develop, or contribute to development and refinement of policies, business processes, templates, and guidance documents related to procurement, contracts, grants, and compliance with those documents.
* Assist with the development of streamlined processes, templates, checklists and other tools related to the responsibilities of the Contracts and Compliance Division.Project start-ups and close-outs.
Further details on website
Minimum education and experience requiredBachelor’s degree, Master’s degree preferred, and degree in Law or paralegal background highly preferred; Contracts Management Certification desirable.
* Five to seven years’ experience in managing federal (USAID and other agencies) contracts and awards, including extensive subcontract and subaward management
* Experience working with teams on large and complex projects with a high risk profile.
* Working knowledge of international business, corporate structures, and governance; sound understanding of international contracting, grant, and cooperative agreement regulations.
* Experience in commercial transaction, financial institution, or consulting environment desirable.
* Experience with FAR 15 negotiated contracts, FAR 12 commercial item contracting, GSA as well as 2 CFR 200 based assistance instruments
Key competencies and professional experience required
* Thorough understanding of US Government contractor business systems, including procurement and grant making
* Excellent knowledge of FAR 31 and 2 CFR 200 cost principles
* Experience with CAS covered companies is desirable
* Sound knowledge of contract law (i.e. Federal Acquisition Regulations) for USAID, DOS, CDC, etc. as required.
* Contract negotiation skills; sound research skills and ability in interpretation of regulatory and legal requirements.
* Strong focus on systems, impact, and results.
* Excellent English written and oral communication skill
* Ability to work with a low level of supervision and as a part of a team when required.
* Experience delivering training to diverse audiences.
* Ability to interact with all levels of the organization.
* Sound problem solving and decision making skills;
* Ability to prioritize and multi-task.
* MS Office productivity tools (eg - Word, Excel, PowerPoint). Knowledge of SharePoint is a plus.
* Willingness to travel internationally
About the Organization
Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.
For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.
Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.