Manager, Grants Program

  • Mid-level, Full-time staff position
  • Posted on 24 March 2020

Job Description



Title: Manager, Grants Program

Div/Dept: Program and Partnerships Division

Location: USA (Richmond or Washington DC) or international

Reporting Relationship: Director, Grant and Project Management


The Grants Program Manager (GPM) position supports the execution of ChildFund International’s grant management strategy. This position has grant management and global oversight responsibility for all ChildFund global projects, and awards implemented in the Americas and West Africa regions. The GPM is a member of the Global Grant Management Team and will be deployed to strengthen the post award, and grant execution capacity of Country Offices (COs). The GPM is responsible for improving the effectiveness of grant implementation and build capacity in COs and program staff in project management from project start-up through project close-out. The GPM provides operational support to COs in implementing its grants portfolio effectively and in compliance with donor rules and regulations and ChildFund International’s internal policies and procedures. The GPM will have responsibility of supervising the Grants Portfolio Analyst, based in Richmond. The GPM works in close collaboration with grant and project management staff within the COs and coordinates his/her work with the Global Business Development Team and the IO based Technical Advisors and M&E Advisor(s). International travel is required.


Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.

Grants/Agreements Administration

  • The GPM will be responsible for the managing awards for the Americas and West Africa regions and all Global Awards.
  • Act as Child Fund’s main point of contact with donors for ChildFund global projects, and provides support and capacity building to COs in the Americas and West Africa regions. Award management and managing donor relationships are key elements of the GPM responsibilities.
  • Strengthen the capacity of COs to effectively implement its grant awards and monitor that grant funded projects are delivered on time, on budget and on scope.
  • Oversee implementation of donor-funded grants, contracts making sure that all contractual obligations and reporting requirements are met.
  • Monitors compliance with donor rules and regulations and ChildFund internal policies and procedures.
  • Supervise the Grant Portfolio Analyst activities, overseeing timely peroration and distribution of monthly/quarterly grant summary reports, and updating ChildFund Salesforce records for grants.
  • Plans and facilitates project start-up and close-out processes for country offices in the Americas and West Africa.
  • Lead the annual grant forecast process for the Americas and West Africa Regions and global awards. This includes timely communication, planning, and providing guidance to COs in the preparation and submission of CO grant revenue forecasts. This includes collating, consolidating, interpreting, and revising country office submission for their respective annual grant forecast.
  • Reviews and submits program and financial reports for ChildFund global grants.
  • Lead Salesforce transformation for grants team – utilization for reports tracking, upgrades and collaborating with Salesforce analyst to create new Salesforce training for grants team in country offices.
  • Coaches, mentors and supports CO staff on ChildFund Project Management System and best practice project management.
  • Deliver Project Management training for COs. Assists in the facilitation of grant acquisition and management Readiness Reviews for COs.

Monitoring Health of Grants Portfolio

  • Lead monthly grant revenue review meetings for each assigned country offices. Coordinate country directors and ensure that monthly grant monitoring and meetings are undertaken, action plans are developed and followed through.
  • Support the CO grant/program management staff to monitor and track project deliverables for the grants in the Americas, West Africa and global awards.
  • Support the CO grant/program management staff to monitor and track project expenditures against budgeted expenditures for grants within his/her assigned COs
  • Assists the CO manage its sub-award partnerships. Provide guidance to COs on pre-award assessment, subawards management and closeout.

Support Business Development

  • Support knowledge management and learning including the use of SharePoint and/or other tools and applications to capture, save and share key content and learnings from grants in his/her assigned COs.
  • Review and edit when necessary Past Performance References and Project Summaries
  • Contribute to the review of new grant funding opportunities in COs and provides input on past performance to produce new funding proposals


  • Assist in the development and implementation of grants management guidelines, policies, and protocols and capture learning from post award grant management processes
  • Attend industry events, such as Humentum and Interaction Forums, focused on dissemination of new findings, or networking.
  • Other duties as assigned


  • Experienced professional who applies and directly contributes to the development of new grant management concepts and techniques
  • A minimum of 5 years professional experience in grant management within international development sector.
  • Work is performed with some managerial direction. Exercises considerable latitude in determining objectives and approaches to assignment.
  • Uses independent judgment and originality by interpreting data and/or compiling information to develop a plan of action.
  • Demonstrated experience and proven ability to coach, mentor and support staff and partners on project management best practice.
  • Proficiency in French or Spanish preferred
  • Experience with US government (USAID, USDOS, USDOL) on grants, cooperative agreements and/or contracts strongly preferred
  • Demonstrated experience managing budgets and cost projections.
  • Having lived and worked in a developing country context strongly preferred.
  • Proven communication and interpersonal skills in a multicultural work environment.
  • Excellent organizational skills with the ability to prioritize multiple responsibilities and meet deadlines.
  • Flexible, Adaptable, Detail-oriented, Team Player.
  • Demonstrated computer literacy & experience using Microsoft Suite of Applications, including Word, Excel, Outlook, PowerPoint, SharePoint, OneDrive etc
  • Experience with SalesForce or other project management software preferred
  • Ability to travel internationally (up to 40% annually)


  • At least BA or BSc, or equivalent work experience in Business Administration, Public Administration, International Development, International Affairs and Policy, or a related discipline

ChildFund International is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

NOTE: All interested applicants must be authorized to work in the U.S. at the time of application.


To Apply for this position, please submit your cover letter and Resume to

About the Organization

Our Vision

A world in which children realize their rights and achieve their potential.

Our Mission

HELP deprived, excluded and vulnerable children have the capacity to improve their lives and the opportunity to become young adults, parents and leaders who bring lasting and positive change in their communities.

PROMOTE societies whose individuals and institutions participate in valuing, protecting and advancing the worth and rights of children.

ENRICH supporters’ lives through their support of our cause.

Today, worldwide, 570 million children live in extreme poverty.

All children — including those 570 million — have rights to the support, protection and care they need to grow up healthy and strong. As a child-focused international development organization, ChildFund exists to change underlying factors that prevent children from fully experiencing these rights.

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