Mid-Level Program Specialist For Disaster Operations

  • Mid-level, Full-time staff position
  • Posted on 27 November 2019
  • Washington, D.C., District of Columbia, United States
  • Closing on 27 December 2019
  • Current
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Job Description

Program Specialists for Disaster Operations support USAID/OFDA’s disaster response, humanitarian assistance, and disaster risk management programs. They assist Disaster Operations Specialists (DOSs) in developing response strategies, in managing all aspects of grants for humanitarian implementing organizations, and in preparing talking points, information products, and briefing material. They assist in the management portfolios consisting of one or several countries, and will support a program team that may include Senior Regional Advisors, Senior Humanitarian Advisors, Program Officers, Field Monitors, Senior Disaster Operation Specialists and Advisors, Team Leaders, Deputy Team Leaders, and /or Program Assistants, depending on the portfolio assigned.

Working under the supervision of the Humanitarian Assistance Support Contract (HASC) and the direction of the USAID/OFDA Team Leader, Deputy Team leader, and Disaster Operations Specialists, Program Specialists support the Government in the following:

  • Monitor incipient disasters, international disaster response plans and efforts, and major humanitarian issues and challenges in the area of responsibility through a wide range of USG and international sources;
  • Review and monitor national disaster risk reduction efforts and plans in the area of responsibility in collaboration with regional team and technical specialists;
  • Develop and maintain a detailed understanding of OFDA’s program strategy and the implementation of the resulting awards;
  • Support regional team efforts to develop appropriate programmatic strategies for disaster responses and disaster risk reduction efforts in the area of responsibility;
  • Draft written and oral responses to requests for information on OFDA’s activities in the area of responsibility for a wide range of USG and public audiences. These responses may take the form of briefing papers, memorandums, talking points, fact sheets, formal presentations, and informal briefings;
  • Review the conceptual soundness, technical feasibility, and budget for disaster assistance activities and emergency projects;
  • Review all award documentation according to OFDA’s Grant Guidelines, USAID Automated Directives Systems (ADS), and Federal Regulation including coordinating multi-unit participation and ensuring timely proposal review and processing;
  • Input appropriate award data into Office and Agency administrative and financial tracking systems;
  • Track all post-award management issues to ensure timely response to partner requests;
  • Review, track, and file program reports from awardees ensuring reports are received in a timely manner and that program objectives have been achieved;
  • Collate input from report for feedback to grantee, and share reports with regional team members, as appropriate;
  • Support the development of programmatic strategies for disaster responses and disaster risk reduction activities in the area of responsibility to include providing analysis and recommendations for needs prioritization and award mechanism options to achieve OFDA objectives;
  • Attend team, office, and other meetings as assigned by the Team Leader and, when necessary, prepare summaries of these meetings;
  • Expedite the flow of programmatic and other documents through the clearance process.


  • Bachelor’s or Master’s Degree


  • At least 8 years of program support experience
  • Experience working with USAID or other U.S. Government agencies preferred


  • Strong communication, problem solving and customer services skills required in a fast-paced, high pressure environment with multiple deadlines and competing priorities
  • Ability to work independently or in a team environment
  • Computer proficiency required to include strong applied knowledge of the MS Office Suite (Word, Outlook, Excel, PowerPoint)
  • Excellent critical thinking and organizational skills
  • Ability to multi-task in fast paced environment

U.S. Citizenship is required; selected candidate must be able to qualify for a government-sponsored security clearance.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.

About the Organization

Macfadden is now part of PAE. Founded over 30 years ago, Macfadden has provided federal agencies with critical on-the-ground support to U.S. government humanitarian missions around the world as well as financial and IT system support. Through program management, human resources services, financial management systems support, information technology solutions, knowledge management, travel coordination and communications support, Macfadden enables effective U.S. government humanitarian response to international disasters. Macfadden’s workforce includes approximately 300 employees primarily located in the Washington, D.C. area.

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