OTI Program Manager (Tandem/Ladder)

  • Mid-level, Full-time staff position
  • Posted on 17 September 2019
  • Washington, D.C., District of Columbia, United States
  • Closing on 17 October 2019
  • Current
  • Save for later

Job Description

The OTI Progream Manager (Tandem/Ladder) position is a full-time Personal Services Contract (PSC) position at the GS-11/12 equivalent level and located in Washingtron DC. Offers for this position are due no later than October 2, 2019 at 1:00pm Eastern Time. For full information about this position, as well as instructions on how to apply, please read the entire solicitation at www.OTIjobs.net.

INTRODUCTION:

The Program Manager is a member of the Bureau for Democracy, Conflict and Humanitarian Assistance (DCHA)/OTI’s Regional Teams in the Field Programs Division (FPD), reports to the OTI Regional Team Leader or his/her designee, and is based in Washington, D.C. OTI currently has five regional teams: West Africa (AFR), Middle East (ME), Latin America and the Caribbean and Southeast Africa (LACSEA), and Europe (Euro) and Asia (Asia). OTI’s regional teams are responsible for all program implementation-related activity in the specific region. OTI/Washington D.C. staff provides administrative and programmatic support for OTI programs in close coordination with field staff.

The Program Manager’s principal responsibility is to assist one of OTI’s regional teams in the administration and management of existing country programs and participates in new country program assessments as the need arises. This is a program-funded USPSC position, which OTI anticipates will focus approximately 80% of the time on country program implementation support, and approximately 20% of the time supporting strategic planning and program development. The Program Manager must have a strong interest in assisting countries in transition and be able to accomplish a wide range of administrative functions (budget and financial preparation and management, records management, and travel assistance.) to help ensure programmatic success. Since work may require continued changes in program direction and implementation, including frequent coordination, the individual will be someone who is highly flexible and willing to work under conditions of ongoing change. The successful offeror will demonstrate sound judgment, excellent communication, interpersonal and analytical skills, and possess a well-developed understanding of US policy and interests.

DUTIES AND RESPONSIBILITIES:

At the GS-11 Level:

Note: Duties and responsibilities are listed in order of importance for this position

● Participate in the implementation of current and new country program operations with primary focus on administrative, budget, logistics, personnel and contractual support, as well as maintaining program files and records;

● Manage assigned country program(s) including headquarter-based contractors and grantees working under such programs; when required provide support as an auxiliary team member in the field, being prepared to travel to difficult posts in overseas conflict or post-conflict areas for two weeks or more;

● Provide backstopping and troubleshooting support to field-based staff through frequent communication and administrative support;

● Develop and maintain collaborative relationships with OTI’s three divisions (Operations and Management Division; Field Programs Division; and Program, Learning and Innovation Division);

● Develop and maintain collaborative relationships with DCHA offices, USAID divisions, the Department of State, U.S. Government agencies and departments, non-governmental organizations, international donors, and other stakeholders interested in particular OTI country programs, to coordinate and effectively implement interagency efforts;

● In consultation with FPD management, coordinate closely with the Applied Best Practices and Coordination (ABC) team to support programs monitoring and evaluation, program performance management, knowledge management, data analysis and/or training needs;

● After an initial learning period, serve as Contracting Officer Representative (COR) or Agreement Officer Representative (AOR) for Task Orders, Grants or Cooperative Agreements, ensuring OTI’s requirements are met (serving as COR/AOR requires the successful completion of USAID training);

● In conjunction with the supervisor, manage and/or participate in the selection of program implementers such as grantees, contracts, and personal services contractors;

● Prepare documentation for required contracts, grants or cooperative agreements in accordance with agency and office guidelines;

● Respond to requests for information regarding OTI programs from within and outside of the agency in collaboration with OTI’s Program Office; develop outreach materials in collaboration with the Program Office Outreach Team;

● Present OTI information on complex concepts through public speaking and presentations to a wide range of audiences;

● Represent OTI at inter-office, inter-bureau, or inter-agency committees or in meetings where issues discussed relate to OTI’s program goals;

● After an initial learning period, provide orientation, training, and mentoring for other OTI Program Assistants and Program Managers;

● Provide support for the design and execution of programs that follow OTI’s quick-impact programming model;

● Assume higher representational responsibilities, such as Acting as Deputy Team Leader, Team Leader or Deputy Country Representative in his/her absence;

● Perform services under this scope of work at physical locations other than Washington D.C. OTI headquarters, including within USAID offices, bureaus or other USG agencies for a period not to exceed six months.

At the GS-12 Level:

Note: Duties and responsibilities are listed in order of importance for this position

● Participate in the design and implementation of new country program operations to include management of administrative, budget, logistics, budget, personnel and contractual support, as well as maintaining program files and records;

● Perform complex country analysis and support program design to develop existing and future programs and strategies in high priority countries;

● Manage assigned country program(s) including headquarter-based contractors and grantees working under such programs; when required, provide support as an auxiliary team member in the field, being prepared to travel to difficult posts in overseas conflict or post-conflict areas for two weeks or more;

● Provide orientation, training, and mentoring for other OTI Program Assistants and Program Managers;

● Provide backstopping and troubleshooting support to field-based staff through frequent communication and administrative support;

● In collaboration with the program team, develop, monitor, evaluate and recommend performance measures for country programs and individual projects, including the work of contractors and grantees;

● In consultation with FPD management, coordinate closely with the Applied Best Practices and Coordination (ABC) team to support programs monitoring and evaluation, program performance management, knowledge management, data analysis and/or training needs;

● Manage and/or participate in the selection of program implementers such as grantees, contractors, and personal services contractors;

● Serve as Contracting Officer Representative (COR) or Agreement Officer Representative (AOR) for Task Orders, Grants or Cooperative Agreements, ensuring OTI’s requirements are met (serving as COR/AOR requires the successful completion of USAID training);

● Prepare documentation for required contracts, grants or cooperative agreements in accordance with agency and office guidelines;

● Respond to requests for information regarding OTI programs from within and outside of the agency in collaboration with OTI’s Program Office; develop outreach materials in collaboration with the Program Office Outreach Team;

● Present OTI information on complex concepts through public speaking and presentations to a wide range of audiences;

● Represent OTI at inter-office, inter-bureau, or inter-agency committees or in meetings where issues discussed relate to OTI’s program goals;

● Develop and maintain collaborative relationships with OTI’s three divisions (Operations and Management Division; Field Programs Division; and Program, Learning and Innovation Division);

● Develop and maintain collaborative relationships with other DCHA offices, USAID divisions, the Department of State, U.S. Government agencies and departments, non-governmental organizations, international donors, and other stakeholders interested in particular OTI country programs, to coordinate and effectively implement interagency efforts;

● Provide support for the design and execution of programs that follow OTI’s quick-impact programming model;

● Assume higher representational responsibilities, such as Acting as Deputy Team Leader, Team Leader or Deputy Country Representative in his/her absence;

● Perform services under this scope of work at physical locations other than Washington D.C. OTI headquarters, including within USAID offices, bureaus or other USG agencies for a period not to exceed six months.

MINIMUM QUALIFICATIONS:

At the GS-11 level:

(1) A Master’s Degree with three (3) years of work experience;

OR

A Bachelor’s Degree with four (4) years of work experience;

AND

(2) Two (2) years of project management experience with a U.S. Government foreign affairs agency, international assistance organization, or non-governmental organization in community development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis;

(3) Nine (9) months of overseas experience in a developing country;

(4) Demonstrated experience in contract and grant management.

At the GS-12 level:

(1) A Master’s Degree with four (4) years of work experience;

OR

A Bachelor’s Degree with five (5) years of work experience;

AND

(2) Three (3) years of project management experience with a U.S. Government foreign affairs agency, international assistance organization, or non-governmental organization in community development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis;

(3) One (1) year of overseas experience in a developing country;

(4) Demonstrated experience in contract and grant management.

Please direct questions about this position or the offer process to the OTI Recruitment Team at otijobs@usaid.gov.

About the Organization

In support of U.S. foreign policy, USAID’s Office of Transition Initiatives seizes emerging windows of opportunity in the political landscape to promote stability, peace and democracy by catalyzing local initiatives through adaptive and agile programming. We work in critical crises at critical times to make critical differences that help countries transition from conflict and turmoil toward peace and democracy. Our programs put comparatively small amounts of money on small targets, stressing speed, calculated risk-taking and innovation, to strengthen the resilience of our partners and beneficiaries, keeping transitional countries on a positive trajectory.

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