Population and Reproductive Health, and Maternal and Child Health Integrated Supply Chain Manager, GHSC-PSM

  • Senior-level, Full-time staff position
  • Posted on 4 April 2021
  • Save for later

Job Description

Chemonics seeks a Population & Reproductive Health and Maternal & Child Health (TO3/TO4) Integrated Supply Chain Manager in support of the Global Health Supply Chain – Procurement Supply Management (GHSC-PSM) project based in Arlington, VA. GHSC-PSM’s Population and Reproductive Health activity strengthens supply chains to ensure that key reproductive health commodities are available for safe and reliable family planning. The Maternal, Newborn, and Child Health work strengthens supply chains and health systems to support reliable availability of key health commodities. This helps ensure mothers and children have essential supplies when and where they are needed.

The TO3/4 Integrated Supply Chain Manager is a pivotal role within the Global Supply Chain and leads all supply chain related activities relating to a specific task order and/or product commodities. Global Supply Chain is comprised of four operational tasks orders: Task Order 1: HIV/AIDS; Task Order 2: Malaria; Task Order 3: Population and Reproductive Health; and Task Order 4: Maternal and Child Health. The TO3/4 Integrated Supply Chain Manager will support and/or lead various client management functions and can be the primary point of contact, in conjunction with the Task Order Director, for that particular task order and/or product commodities. The position will lead and/or contribute in developing task order and commodity specific procurement strategies, orchestrate various supply chain activities with the overall goal of delivering the right products at the right time and at the right place, manage internal and external stakeholders, and collaborate with various teams within GHSC-PSM, to achieve USAID established program objectives. We are looking for individuals who have a passion for making a difference in the lives of people around the world!


GHSC-PSM is the primary vehicle through which the U.S. Agency for International Development (USAID) procures and provides health commodities for countries receiving U.S. government foreign assistance. GHSC-PSM also provides technical assistance to improve the efficiency, reach, and sustainability of in-country supply chains and is supported with funding from the U.S. President’s Emergency Plan for AIDS Relief, the U.S. President’s Malaria Initiative, USAID’s family planning and reproductive health program, and USAID’s maternal and child health program.

Responsibilities include:

Achieve at least 80% on-time delivery (OTD) and on-time delivery in full (OTIF) by managing the progress of orders for products funded under the specific task order from the point of intent to request by the USAID Mission in country through delivery of the product to the country. Order management activities include directing a team to:

  • establish and enforce procurement policies and procedures for processing requisition orders (ROs) and purchase orders (POs) on a timely basis
  • ensure viability and accuracy of delivery and financial commitments that are being made by GHSC-PSM
  • ensure procurement teams follow established protocols and seek necessary internal (Finance, Risk) and external approvals (USAID)
  • tracks and conducts analyses of cycle times, sources of risks to signed and unsigned request orders, and proposed solutions, communicating problems and progress to the rest of the GSC and the TO Director
  • liaise with GHSC-QA or FHI360 to ensure products are tested as required and are of acceptable standards
  • monitor orders/POs to ensure that the supplier fulfill commitments as per negotiated contracts
  • work with the Deliver/Return team to ensure products are delivered based on committed dates
  • works closely with the Market Dynamics and Plan teams to ensure that RDC and forecast and supply plan data respond to changes in product approvals and changes
  • ensure payment requests are processed in a timely manner
  • solves problems and responds immediately to crisis situations, developing solutions that meet client needs
  • Lead, manage and/or coordinate client requests with relevant Task Order Director(s) and GSC Management as they relate to overall task order and/or commodity management; represents GSC in the regular meetings between the Task order teams and the COR teams
  • Support relevant task order client relations supervisors and the Center of Excellence teams in communicating and coordinating with the Country Programs and Strategic Engagement teams
  • Provide leadership and/or technical support to various GSC teams (e.g. Market Dynamics, Strategic Sourcing, Supplier Relationship Management, Deliver/Return, Quality Assurance, Plan) to develop and implement sourcing and allocation strategies to deliver against established USAID and GHSC-PSM strategic objectives
  • Lead and/or contribute to the development and execution of task order strategic goals, GSC strategic goals, yearly workplan activities, GHSC-PSM annual, quarterly and other reports, as needed
  • Support the development and negotiation of long-term agreements/contracts that aligns with GSC and GHSC-PSM objectives
  • Identify bottlenecks and inefficiencies in procurement and logistics operations and work with the Procurement and Deliver/Return Director, Operational Excellence team (and others as needed) to resolve them
  • Provide technical guidance (as needed) related to task order-specific orders to other departments and staff on GHSC-PSM, such as those in Country Programs and Health Systems Strengthening
  • Contribute to the development, update, and delivery of procurement and supply chain systems (WIs, SOPs, ERP) and support continuous improvement initiatives where applicable
  • Support internal and external audits by ensuring that procurement processes were accurately followed by the teams, data in systems are recorded accurately, and procurement related documentation is stored in SharePoint
  • Leverage data as a strategic asset to manage operations
  • Develop and present workshop, training, and conference communications about GSC and task order teams as needed
  • Ensure teams are adequately staffed, roles and responsibilities are clearly defined, conduct performance assessments, and foster a collaborative environment
  • Contribute to the development and delivery of onboarding materials and sessions to new task orders staff working on the GSC team to ensure understanding of products, processes and systems related to the task order’s products
  • Contribute to catalog updates
  • Participate in all relevant task order team (internal and external) meetings as necessary
  • Promote knowledge sharing across GSC and GHSC-PSM consistent with project priorities
  • Foster and demonstrate a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations
  • Perform other duties as required

Qualifications:

  • Bachelor’s Degree in a relevant field plus 10 years of experience in supply chain for developing countries preferred; alternately Master’s degree in a relevant field plus 8 years of experience in supply chain for developing countries preferred
  • Experience working within one of following technical health areas: HIV/AIDS, malaria, family planning and reproductive health, or maternal and child health
  • Experience working with USAID projects and other international organizations working on public health preferred
  • Experience developing work plans, timelines, benchmarks, and problem-solving critical project management issues with a team
  • Ability to work collaboratively with a team under time pressure with calm leadership while moving the team to achieve a time bound deliverable
  • Ability to work across multiple teams and disciplines, communicating clearly and collaborating effectively
  • Demonstrated ability to communicate clearly and concisely orally and in writing
  • Ability to analyze and present data in infographics and data visualizations
  • Proven analysis and organization skills working in a cross-cultural environment
  • Willingness to work overseas for up to 2 to 4 weeks per year; experience living or working in developing countries preferred
  • Strong administrative skills, word processing abilities, knowledge of MS Office applications, and attention to detail, ability to manage multiple competing priorities at once, excellent customer service skills
  • Ability to effectively lead meetings and demonstrated presentation skills
  • Ability to work independently and as part of a team
  • Strong organizational and work prioritization skills
  • Supervisory experience required
  • Demonstrated leadership, versatility, and integrity
  • Professional level of oral and written fluency in English required, proficiency in French or Portuguese preferred

Apply by April 15, 2021.

About the Organization

Founded in 1975, Chemonics is an international development consulting firm. In more than 70 countries around the globe, our network of 5,000 specialists share a simple belief: that the challenges we face today are best solved through the right partnerships — sharing knowledge, expertise, and experience to deliver results. As part of our culture and values, Chemonics is proud to be named a “Best Place to Work” in the Human Rights campaign Foundation’s 2021 Corporate Equality Index. Where Chemonics works, development works. Follow us on Facebook and Twitter or visit us at www.chemonics.com.

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