Private Grants Officer, Philanthropy and Alumni Affairs

Washington, D.C., District of Columbia, United States
Apply by 19 July 2018
Entry-level , Full-time staff position
Posted on 19 June 2018

Job Description

World Learning seeks a Private Grants Officer to be responsible for identifying, cultivating, and closing grants with foundation and corporations that share World Learning’s mission to train and empower the world’s next generation of civil society leaders. The Private Grants Officer should be an excellent, efficient writer who will collect data on and write grant reports for existing grant-funded projects, conduct prospect research on and write grant applications to new funders, and manage both internal and external relationships that help advance World Learning’s private grant pipeline. This job entails a high volume of research and writing, so the right candidate will be curious to learn about and help conceptualize international development and exchange programs and will have a bias towards making ideas into concrete action plans, budgets, and proposals. Additionally, this position offers an opportunity for the right candidate to grow and maintain a client portfolio independently.


  • Assume responsibility for a portfolio of private funders and prospective funders, including conducting prospect research, communicating with funders via e-mail and phone, maintaining and tracking grant and reporting deadlines, and writing concept notes and grant applications;
  • Use Salesforce, World Learning’s CRM, daily to manage all logistics related to grants (tracking deadlines and deliverables; inputting key contact, account and opportunity-related information; logging communications, etc.) and to report on performance metrics;
  • Work closely with program teams, including international staff, on formulating grant concepts that are responsive to funders, aligned with World Learning’s business development strategy, and appropriately budgeted;
  • Draft high-quality, deadline-driven, concept notes and grant applications in collaboration with program staff, including occasionally working outside of typical business hours as necessitated by deadlines;
  • In collaboration with program teams, write and/or edit interim and final grant reports for active corporate and foundation grants, ensuring that reports are responsive to funders’ interests and maintain an excellent standard of quality;
  • Provide excellent customer service to clients (both internal and external!) and funders in day-to-day email and phone interactions.


  • Bachelor’s degree in a relevant discipline;
  • Two to five years of experience in a grant writing or other deadline-driven writing role (with writing ability weighted more heavily in consideration than raw years of experience);
  • Demonstrated written communication skills, including comfort with deadline-driven writing;
  • Excellent organizational skills, including a high level of attention to detail and the capacity to work comfortably in a rapidly changing environment on multiple, ongoing projects;
  • Understanding of the private grant application and stewardship process, including comfort with budgeting and financial reporting;
  • Excellent technology skills, including expertise with Microsoft Word and Microsoft Excel, and experience with Adobe Creative Suite products and cloud-based CRM systems (Salesforce preferred);
  • Experience cultivating and maintaining external client relationships;
  • Previous experience with donor, foundation, or private sector-funded international development activities is desirable;
  • Curiosity to discover and understand all facets of World Learning, its programming, and its place in the larger international development community;
  • Willingness to travel domestically.

About the Organization

Eighty years ago, a group of young Americans sailed to Germany on a cultural exchange program. They returned home with lifelong friendships, a broader understanding of the world, and the ability to empathize with people from other cultures. This was the beginning of The Experiment in International Living. It was also the beginning of World Learning.

The Experiment in International Living is still a vibrant part of World Learning today. But as global needs have grown, World Learning has grown too. Today World Learning operates the SIT graduate school, study abroad programs, and leads international development and civic activism programs throughout the world.

In 60 countries with an annual budget of over $100 million, World Learning empowers people and strengthens institutions that help people learn, grow, and thrive.

Nobel Peace Prize winners and heads of parliament have earned master’s degrees at our School of International Training. College students spend a semester abroad in our Study Abroad program. Judges, police officers and other community leaders hone their skills through our international exchanges. Activists in Myanmar learn community organizing through our international development program.

Today, more than ever, the world needs fully engaged global citizens who recognize what it means to build bridges of tolerance, respect, and understanding and have the knowledge, skills, and international experience to assume leadership positions in the world. At this moment of unprecedented, acute, international need and opportunity, World Learning is responding by re-investing in its programs, deepening their impact, and implementing a global vision for the future.

World Learning is an equal employment opportunity/affirmative action/veterans/ADA employer, committed to increasing the diversity of its workforce.

More information

JD - Private Grants Officer 6-18.pdf