Incumbent of this position serves as a Procurement Analyst within USAID/OFDA’s Program Support (PS) division supporting OFDA’s emergency response and humanitarian assistance programs. It is highly preferred the candidate hold a Federal Acquisition Certification in Contracting (FAC-C) or Federal Acquisition Certification in Contracting Officer Representative (FAC-COR) Certification or Federal Acquisition Certification in Program/Project Manager (FAC-P/PM) Certification .
The employee is responsible for projects/programs involving complex contracting processes and policies covering the entire spectrum of procurement and contracting process from pre-award through award to post-award as it pertains to international disaster response. Specifically, responsible for the analysis and evaluation of contracting matters, and the initiation, development, and recommendation of contracting policies, procedures, guidance, and concepts for contracting activities in support of emergency response and humanitarian assistance programs within USAID.
Conducts reviews, analysis, and/or interpretation of procurement statutes, regulations, policy, concepts, guidance or procedures of highly specialized contracts, assistance agreements and contracting plans, monitoring all acquisition strategy and documents and instruments for a variety of complex emergency response and humanitarian assistance programs.
Develops guidance material and advises on the application of the Federal Acquisition Regulations (FAR), USAID Acquisition Regulation (AIDAR), and other procurement policies and regulations. Publishes informational material to inform, clarify, and explain regulatory and policy changes pertaining to acquisitions to include Personal Services Contracts and Professional Services Contracts.
Assists staff with the development of a statement of work, conducts market research and determines the acquisition strategy for professional and personal services contracts. This includes but is not limited to furnishing information on capable small and disadvantaged business firms for consideration and/or conducting a full and open competition.
Performs contract administration activities for significant, highly specialized procurements involving long-term, extensive technical service contracts and/or various cost type contracts. Contract types vary with the complexity of the acquisition and the best interests of the government, ranging from Firm-Fixed-Price through Cost-Plus-Fixed-Fee types.
Independently reviews and monitors contractor’s performance on contract, regulatory and statutory provisions through telephone conversations, correspondence, reports, vouchers, and site visits. Independently monitors status of contract performance, reviews for approval of progress payments, reviewing and providing recommendations on contractor proposals resulting from change orders, scheduling, problems that have arisen and proposed solutions, verification of deliveries, and similar activities. Prepares for the Contracting Officer and other officials of the agency, interpretations of contract provisions as applicable to contractors, and provides appropriate advice and guidance. This includes the development of acquisition documentation such as contracting memos, technical evaluation committee selection memos, justification and approvals and determination and findings.
Prepares and maintains current acquisition plans, appropriate milestone charts, and related schedules and keeps OFDA management informed of anticipated workload demands. Anticipates problems and provides advice on effective implementation and time frames required to ensure they are met. When designated by the Contracting Officer or his or her representative, serves a Technical Evaluation Committee either as a Chair or in an advisory capacity.
Knowledge of Government contracting laws and policies including techniques of contracting operations, detailed procedures of department contracting requirements, and familiarity with the practices of business and industry sufficient to develop policies and provide guidance to USAID headquarters and overseas activities.
Mastery of procurement principles and program requirements, including pre and post award contracting policies and procedures in order to conduct reviews of a full range of contracts, contracting plans, and contract changes for propriety of acquisition method, contract type, and documentation.
Knowledge of commercial business and industrial practices (e.g., commercial subcontracting, procurement of raw materials, and costing techniques) related to the items procured sufficient to analyze cost breakdowns and contract proposals.
Familiarity with business strategy and technical requirements sufficient to perform or direct in-depth evaluations of policy, processes and performance.
Familiarity with relevant justifications for the use of other than full and open competition.
Analytical skill sufficient to evaluate audit reports, regulations, and other relevant material as a basis for developing and implementing departmental guides or procedures.
Skill in oral communications to present sensitive recommendations to higher authority, to obtain compliance with policies from headquarters and overseas activities, and to represent the agency on task forces.