SUSTAINING TECHNICAL AND ANALYTIC RESOURCES
FELLOWSHIP TITLE: Procurement and Supply Chain Management Technical Advisor
HOST ORGANIZATION: National TB Program, Department of Health
LOCATION: Manila, Philippines
POSITION LEVEL: Mid-Career Technical Advisor
TRAVEL: 20% estimated travel
ABOUT THE FELLOWSHIP
The STAR Fellowship is a two-year global health and learning opportunity with:
- Individualized, tailored support to enhance the fellow’s achievement personal and professional goals
- Personalized learning plans and access to learning resources (courses, conferences, mentoring) based on fellow’s learning style and preferences.
- Access to broad professional networks to enhance peer learning and knowledge sharing.
FELLOWSHIP OPPORTUNITY DESCRIPTION
USAID is a leader in the global fight against tuberculosis (TB) and supports anti-TB efforts in high burden TB countries. STAR Fellowship is a key component of the USAID Administrator’s TB Accelerator initiative that aims to reach the UN General Assembly TB Declaration targets as well as to build the capacity and commitment of the host governments to ensure TB self-reliance through evidence-based TB programs.
The Procurement and Supply Chain Management (PSM) Technical Advisor (Advisor) provides high quality technical support to the National Tuberculosis Programs (NTP) for the development and implementation of a procurement and supply chain management strategic plan. In collaboration with the NTP, HIV and other relevant departments, the Advisor supports the development and implementation of a capacity building plan for the health system at all levels, from National, to Provincial/City, to improve pharmaceutical management. They support the NTP in developing and implementing an efficient TB commodity stock monitoring system for effective management of drugs, lab supplies and GeneXpert cartridges. They provide daily support to the NTP on the management of all PSM issues and work in close collaboration with the existing USAID-funded PSM project in-country.
The Advisor will receive technical guidance from USAID/Philippines Health Office Director who will serve as the Onsite Manager. and receive technical direction from TB staff of USAID/Philippines and TB advisor based at USAID/Washington.
Essential Duties and Outcomes:
Strengthen capacity of NTP by providing guidance focused on improving procurement and supply chain management system:
- Provide technical advice and mentorship to the NTP PSM team, on the management of all PSM issues. including regular monitoring of national stock-on-hand and stock status, commodity consumption data and trends, quantification of TB drugs and laboratory consumables for the procurement purpose, product specification, supply plan, storage and distribution plan.
- Support the NTP PSM team in the development and implementation of a capacity building plan for health facilities for procurement, supply and management of TB drugs and commodities.
- Provide technical assistance to and improve capacity of NTP PSM team related to drug stock management and calculation of TB drugs and laboratory supplies.
- Support the development of a long-term strategy for procurement of TB commodities, including domestic resource mobilization, assisting with for local tenders (if required), international tenders, or the processes for using domestic financing for procurement from GDF.
- Build the capacity of the NTP PSM team to conduct international procurement of drugs and health products by establishing systems and ways of working that will improve the efficiency of future procurement cycles.
Strengthen the capacity of the NTP to track, monitor and analyze treatment data to ensure drugs availability and avoid stock-outs:
- Support the NTP PSM team to analyze drug stock, utilization and consumption at national and regional levels.
- Assisting NTP with communication with Global Fund, Global Drug Facility (GDF), USAID and other partners’ management related to drug and laboratory supplies orders and deliveries.
- Participate in developing and ensuring an efficient stock monitoring system, including drugs, lab supplies and GeneXpert cartridges.
- Support the tracking, monitoring and strengthening of systems for specimen transport.
- Support the adoption, troubleshooting and ongoing usage of electronic notification tools (e.g., ITIS Logistics modules), including the integration and/or interoperability of these TB systems with other systems of electronic medical records in use in the country.
- Participate along with the surveillance team in the improvement of the collection of real time treatment data, people enrolled on the treatment, especially on MDR TB patients, to improve the forecast and procurement plan of 2nd line drugs.
- Work with the NTP PSM team to set up better and more efficient systems to receive, prepare custom clearance documents for, and track the status of current procurement orders, and stocks on pipelines.
- Provide support in ensuring the functionality of the platform with emphasis to regularly review supply chain data for key TB drugs and commodities and identify the necessary follow-up actions to avert stock outs, and review drug quality data that affect TB programming.
Improve coordination between PSM team at NTP and local stakeholders:
- Participate in the establishment of a regular platform for communication and data sharing - in the form of Drugs and Supply Management sub-group of the TB Technical Working Group (TWG).
- Support the PSM team to regularly solicit feedback from regional and provincial/city pharmacy units to identify distribution and inventory management challenges at peripheral levels of health institutions and regularly share this information with the Drugs and Supply Management TWG.
- Liaise with DOH stakeholders to further expand anti-TB drug quality assurance activities including support to implement sampling protocols.
- Submit progress report monthly and twice annually a monitoring and evaluation report to USAID staff.
- Participate in regular conference calls with USAID staff as needed.
Anticipated learning outcomes: * Required 10% time
- Demonstrate proficiency across the core global health competencies defined as development practice, cross cultural awareness, communication, capacity strengthening, ethics of public health, health equity, gender equality and global burden of disease that is necessary for persons practicing in global health.
- Apply procurement and supply chain management and TB knowledge to strengthen program
- Apply and distinguish international standards within technical/content area to support programming
- Cultivate leadership skills based on the STAR GH mentorship curriculum to effectively facilitate capacity building and knowledge sharing activities amongst staff and peers.
- Expand access to knowledge and resources through networking and collaborative practice within global health.
- A Master’s Degree in Pharmacy, Logistics Management and Procurement, Supply Chain Management or other related discipline.
- Minimum 7 years of experience in procurement and supply chain management particularly in a Philippines context with a masters or a minimum of 9 years of procurement and supply chain management particularly in a Philippines context with a bachelor’s degree.
- Demonstrated experience in managing distribution of drugs or related health commodities from National or Regional or Provincial to points of distribution.
- Experience in public health programs, including specifically experience in designing and implementing supply chain systems in resource-limited settings, along with a proven track record of impact/success.
- Knowledge on drug registration status, drug donation guidelines and drug safety, especially for the 2nd line drugs.
- High level of proficiency with Logistics software such as QuanTB, etc.
- Demonstrated flexibility and openness in responding to changing work priorities and environment.
- Experience working with the key stakeholders in the TB program, preferably the national stakeholders and international donors.
- Fluent in English and Filipino with the ability to actively participate in meetings in both languages.
- Philippines-based applicants are preferred.
Additional skills (preferred)
- Knowledge on the Global Fund PSM standard is a plus.
- Past experience working with USAID projects is an advantage.
All applicants are required to apply for this position through STAR’s online recruitment system at https://www.ghstar.org/, which allows you to store your CV/resume and separate cover letter describing your qualifications and experience, interest and familiarity with issues relating to this position, and how this position relates to your career goals is required for each application. All online applications must be submitted by September 25, 2019 by 5:00 pm Eastern time.
About the Organization
STAR PROGRAM DESCRIPTION
Sustaining Technical and Analytic Resources (STAR) is a project of the Public Health Institute (PHI) supported by the US Agency for International Development (USAID) Global Health (GH) Bureau. Its purpose is twofold: (1) Through individual fellowships, STAR will help strengthen the capacity of diverse American and low-and-middle-income country (LMIC) health professionals at all levels to make innovative contributions to global health (GH); and (2) STAR will create ground-breaking opportunities for both US and LMIC GH academic institutions and other groups, including professional associations, to create systems for open-access knowledge sharing, resulting in effective partnerships. STAR’s individual and institutional participants are contributing to the development of self-sustaining systems and tools that will produce global citizens with the full spectrum of relevant health competencies. STAR is managed by the Public Health Institute and implemented in partnership with Johns Hopkins University (JHU), the University of California, San Francisco (UCSF), and the Consortium of Universities for Global Health (CUGH).