Procurement Expert
Location: Madagascar, Antananarivo
Functions: Under the direction and supervision of the Chief, Procurement Section, the Procurement Expert develops activities from the planning stages of the procurement process to the awarding and issuing of the respective contracts. The main responsibilities of the Procurement Expert are: ? Based on the periodic work plans the Procurement Expert prepares updates and monitors the procurement plans of the assigned projects, in coordination with the project-implementing units. ? Advises the Chief, Procurement Section, and Projects in procurement strategies for the procurement of goods, works, and services to ensure best response to the objectives rose in procurement and the work plans. ? Ensures the preparation and proper use of standard documentation in line with the particular procurement and contracting processes in accordance with the approved procurement plans and work plans, assists in the development of practical tool-kit of best practices. ? Reviews specifications provided by the Projects, develops, and provides integral follow-up to the procurement of goods, works and services, including the negotiation and awarding of contracts, in accordance with the Procurement Guidelines and Law No. 2004-009 of 26th July 2004 governing the MCA-Madagascar procurements, project documents, procurement plans and work plans. ? Ensures timely publication of specific procurement notices locally and worldwide in accordance with the Procurement Agreement. ? Supervises the preparation and contributes to the development of standard bidding documents and forms to facilitate the procurement of goods, works and services. ? Coordinates and follows-up the opening, evaluation and negotiation of the offers; performs a quality control to the evaluation and recommendation report to ensure the proper interpretation of the evaluation criteria. ? Contributes to the preparation of documentation required for the submission to the relevant approval instances within the MCC and MCA-Madagascar (“No-Objections”). ? Ensures that all procurement process files are complete and kept updated prior to the issuance of respective contracts. Provides inputs, as required, for the issuance of contract for goods, works or services in the corresponding formats. ? Advises and supports the Projects to ensure correct interpretation and application of the norms for procurement and contracting, including training activities. ? Represents the procurement section in negotiations, meetings and review of the procurement and contracting processes. ? Supervises and gives guidance to his or her assigned team, coordinates the work load and ensures quality control in all activities of the personnel under his or her supervision. ? Contributes to the development of new policies, prepares guidelines and training materials for procurement, provides procurement training as required, to both technical and non technical staff, to ensure transfer of knowledge and capacity build-up. ? Supports in the different activities that are assigned to him/her by the Chief, Procurement Section, within the framework of his or her experience and competence.
Profile: Education ? University degree in Administration, Economy, Finance, Engineering or equivalent disciplines; General Experience ? Minimum 5 years of relevant international experience in Project management in a transition/ developing economy. A more limited experience in transition / developing economies may be considered, if balanced by appropriate specific procurement experience; ? Significant previous background in development cooperation environments, either institutional or in an external support role (multilateral and bilateral donors, NGO?s, UN system, private sector?); Specific Experience ? Excellent knowledge of tools, procedures and international standards for the purchase of goods / services / works within the context of developmental support programs; ? Familiarity with programme execution modalities, rules and regulations of international donor organizations (MCC/ WB / EU/ USAID?); ? Knowledge of administrative and financial management procedures of international donor organizations (MCC/ WB / EU/ USAID?); Language skills ? Perfect mastering of French and English, verbal and written; IT skills ? Full Computer literacy: spreadsheets, presentation and word processing tools, internet, databases. Familiarity with finance management tools highly desirable; Personal assets Effective communication skills, positive attitude and drive, ability to interact with people individually and in teams, capable of establishing good working relationships with colleagues, counterparts and stakeholders; High moral integrity, cultural sensitivity as well as diplomacy, impartiality and discretion with proven ability to work and act under pressure in a politically sensitive and challenging environment; ? Knowledge of the political and economic situation in the African region is highly desirable;
Confidentiality and Impartiality
In order to avoid conflicts of interest, the above professional shall not maintain economic, professional or other ties which may generate any form of conflict of interest with suppliers and/or contractors providing goods, services or works to the MCA. Any interest of such nature shall be notified beforehand by the said professional.
Contact: For further information please contact Mrs. Caroline von Wedel-Grodszinski Phone: +49 61 96 79-2189 E-Mail:
