Procurement Manager - Full-time staff position reporting to the Finance & HR Director.
The Massachusetts Institute of Technology (MIT) was awarded a five-year USAID-funded project to establish the Center of Excellence in Energy Research, Education and Entrepreneurship (COE-Energy) at Ain Shams University in Egypt, in collaboration with Mansoura and Aswan Universities, under the auspices of the Ministry of Higher Education and Scientific Research (MOHESR). COE-Energy aims to work collaboratively with public and private sector partners to build the capacity of Egyptian universities to produce high-quality applied research in energy, deliver world-class training in engineering, and create a dynamic energy innovation ecosystem focused on meeting local challenges and contributing to economic growth in Egypt.
- Follow all procurement-related USAID rules and regulations as mandated by the cooperative agreement as well as MIT’s procurement policies and procedures.
- Manage all COE related procurement, including universities’ goods like laboratory and research equipment, consumable supplies and material, library and curriculum books, learning resources, ICT equipment, furniture, laptops, printers, photocopiers, software packages and servers, and services like connectivity, maintenance, car rental and security, among others that arise.
- Work with project officers, COE personnel and universities to determine procurement needs.
- Advertise to solicit interest from specialized vendors and invite them to submit pre-qualifications.
- Evaluate vendors based on their submittals, project guidelines and preset criteria to create a short list.
- Prepare and issue requests for bid packages to include accurate technical specifications and bills of quantities.
- Collect questions from suppliers then hold pre-bid meetings, when necessary, and prepare coherent answers for issuance before submissions.
- Prepare contract documents to include the RFP, general and special conditions.
- Evaluate technical and financial bids to select vendors based on their technically acceptable offers and best value.
- Award bids to successful vendors.
- Follow up production/shipment and delivery of goods while adhering to agreed-upon timelines.
- Document processes and hand over goods to counterparts.
- Work under the supervision of the Finance & HR Director to coordinate all procurement activities.
- This is a full-time position in Cairo, Egypt with occasional travel to Mansoura and Aswan. The incumbent will not be a direct employee of MIT.
Skills & Experience
- Bachelor’s degree in business, management or equivalent field.
- At least 8 years of experience in procuring large contracts with a portfolio of similar goods and services.
- At least 5 years of experience working in the procurement of large USAID funded projects.
- Strong understanding of US Government procurement rules and regulations.
- Experience to negotiate and resolve a variety of contracting problems and carry out pre-award and post-award procurement actions.
- Highly reliable individual, capable of making mature judgements to benefit the project.
- Knowledge of freight services and shipping of goods.
- Ability to effectively develop and communicate the procurement requirements to project and COE staff and personnel.
- Ability to use project management tools to plan for activities as well as monitor work progress to comply with tight deadlines.
- Fluency in writing and reading English with the ability to draft comprehensive procurement reports explaining and documenting activities.
To apply please submit your most recent CV to EnergyCOE.EGY@gmail.com with the subject line “PM-COE”. Application Deadline: Wednesday, March, 27th, 2019.
This Job Description is not designed to contain a comprehensive list of duties or responsibilities required. The employee will review the Job Description annually with their supervisors to include additional or revised responsibilities and tasks.
About the Organization
The Center of Excellence in Energy Research, Education and Entrepreneurship is a project of MIT in collaboration with Ain Shams, Mansoura, and Aswan Universities.
MIT is a private research university in Cambridge, Massachusetts founded in 1861 in response to the increasing industrialization of the United States. Traditionally known for its research and education in the physical sciences and engineering, MIT is often ranked among the world’s top five universities stressing laboratory instruction in applied science and engineering. MIT’s mission is to bring knowledge to bear on the world’s greatest challenges while educating students in engineering, science and the social sciences to best serve the world in the 21st century.