Procurement Officer P3 - FIT Pool - All Locations

Worldwide
Apply by 5 May 2018
Mid-level , Field assignment
Posted on 10 April 2018

Job Description

JOB PURPOSE

Strategic and proactive procurement of food commodities, goods and services, in partnership with the key supply chain functions to ensure an integrated supply chain approach to meeting the food assistance needs of beneficiaries. Contribution to the achievement of core WFP supply Chain Objectives including efficiency gains and cost savings. These jobs are found in Headquarters (HQ), Regional Bureaux (RB) and Country Offices (COs).

KEY ACCOUNTABILITIES (not all-inclusive)

  • Consolidate and analyse data from which to inform sourcing strategies or plan specialist procurement initiatives that support effective and cost optimising purchase decisions.
  • Provide oversight, guidance and technical support within / to COs with relatively straight forward procurement needs (moderate value commodities, delivering programmes of a similar nature) on implementing best practice procurement policies and procedures, ensuring a strategic, forward purchasing approach to procurement in compliance with wider WFP policies, standards and regulations.
  • Lead the implementation of procurement projects of moderate complexity or manage operational activities for a CO (e.g. issue tenders, evaluate offers and negotiate/award contracts), to ensure successful procurement of food commodities, goods and/or services.
  • Ensure effective contract execution and monitoring and reporting of supplier performance.
  • Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.
  • Identify, develop and maintain strong relationships with all relevant suppliers and vendors to enable WFP to maximise the value of the service delivered.
  • Manage and coordinate effective relationships with inspection and superintendent firms to ensure quality control, specification conformity, volume assessment, monitoring and verification of deliveries.
  • Work in close collaboration with cross functional counterparts to align procurement activities and promote an integrated supply-chain approach to food assistance.
  • Coordinate and prepare accurate and timely reports of procurement activities to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
  • Manage individual procurement staff members, or small procurement teams, ensuring appropriate development and enable high performance.
  • Build capacity of WFP staff and external partners, including governments, to take a strategic and proactive approach to the procurement of food and non-food commodities and services e.g., through sharing of technical expertise, provision of training, etc.
  • Contribute to preparedness actions, providing technical recommendations and guidance and monitor the management of procurement specific risks.
  • Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
  • Take responsability for incorporating gender perspectives in all areas of work, to ensure equal participation of women and men.
  • Other duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education:

  • Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree with an additional relevant work experience and/or training/courses.

Work Experience:

  • At least 5 years of postgraduate progressively responsible professional experience and a proven track record in procurement.

Language:

  • Fluency (level C) in English language.
  • Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Procurement of goods and services and related market intelligence.
  • Procurement of food commodities and experience with food commodity markets (including experience with freight markets).
  • Budgeting and integrated supply chain planning.
  • Experience with supplier relationship management.
  • Experience communicating and coordinating with UN agencies or large international conglomerates.
  • Experience in servicing client units or client offices.

TERMS AND CONDITIONS

Selected candidates will be placed in the FIT Pool and may be contacted as the needs arise for fixed-term international positions in any of the countries in which WFP operates, including hardship duty stations. The FIT Pool membership will last 2 years.

Mobility is and continues to be a core contractual requirement in WFP. These positions are rotational which means that the incumbent shall be subject to the regular reassignment process unless the position is reclassified as non-rotational.

Professional level positions are rotational on a period of 2 to 4 years, mobility is the essence of WFP.

WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, pension plan and medical insurance.

Please visit the following websites for detailed information on working with WFP:

Female applicants and qualified applicants from developing countries are especially encouraged to apply.

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

About the Organization

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. At WFP, we are driven and defined by our mission to fight world hunger, save lives, feed people’s dreams of a brighter future, reduce risk and help enable people, communities and countries meet their own food and nutrition needs. WFP goes anywhere it’s needed and does what it takes to get the job done. You will find our people at the heart of every major humanitarian intervention around the world, providing the essential life-saving foundation required for those furthest behind. Each year, we reach an average of 80 million people with food assistance in around 80 countries. Delivering our mission requires deep respect for personal and cultural differences and close collaboration between every member of our global team. While the 15,000 people working for WFP reflect the rich diversity of the world in which we work, the vital importance of our shared mission underpins a remarkably close community of purpose.

The World Food Programme (WFP) is offering life-changing job opportunities you are unlikely to find in other organizations. Working at WFP will give you the opportunity to work beyond your expectations, to be enriched by truly meaningful work and deepen your professional expertise.

The Future International Talent Pool (FIT Pool) is an entry point for a professional international career with WFP. WFP is looking to build a pool of highly qualified and dynamic talents interested in going to any of our 80 countries in which WFP operates, including hardship duty stations, when the need arises. A FIT Pool member is placed on the pool for a period up to 2 years during which he/ she is considered with priority each time WFP has a specific need for a Fixed Term International Professional staff member in his/ her functional area and level.

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