Job Description Functional Responsibilities
Under the guidance and the direct supervision of the Head of Programme, the incumbent will perform the following duties and responsibilities in support of the procurement unit.
Management and Implementation:
- Full compliance of procurement activities with UNOPS Procurement Manual, Financial Rules and Regulations, relevant Organizational Directives and Administrative Instructions;
- Implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system;
- Effective use of internal Standard Operating Procedures in Procurement, control of workflows in the Procurement Unit;
- Continuous business processes monitoring and elaboration of changes
Planning and Evaluation:
- Support timely preparation of procurement plans for the projects and monitoring of their implementation;
- Elaboration of needs assessment and requirement definition mechanisms for identification of projects’ actual procurement needs;
- Implementation of monitoring and control of procurement processes including receipt of requisitions, organization of RFQ, ITB and RFP, receipt of quotations, bids and proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement Manual and FRR;
- Support in preparation of procurement-related submissions to the HQCPC;
- Review and verification of purchase orders for goods, contracts for services and works;
- Effective use of procurement processes monitoring systems and mechanisms to eliminate deficiencies in procurement; elaboration (whenever necessary) of changes in the procurement monitoring systems.
Coordination and Knowledge sharing:
- Contribution to projects during planning and implementation stages;
- Participation in negotiations, acceptance reviews and project budget formulation as required;
- Conduct procurement training for staff and participation in Knowledge sharing communities as required.
- Perform other duties as may be assigned.
Monitoring and Progress Controls:
- Assist in submission of a procurement reports to the Head of Programme and/or Procurement Manager, on a quarterly basis, or as required.
- Assist in the development of the unit work plan, and contribute to the achievement of those goals.
- Complete procurement of all required goods, works and services on a timely basis and in an accurate manner;
- Participate in the development of monitoring tools for the procurement unit and work with members of the unit to ensure these tools are used effectively.
- Efficient procurement service to the clients, while maintaining full compliance to the UNOPS standards.
- Perform other duties as may be assigned from time to time, including backstopping for other procurement personnel in the office.
- A Bachelor’s degree in the field of Procurement, Business Administration, Project Management, Economics, Social Science, Law, International Relations, Development Studies or related field with a combination of two additional years of relevant professional experience is required. A Masters Degree in related area (Advanced degree) will be an added advantage.
- Minimum two years of relevant experience required in procurement or supply chain management or administrative support services with UN or other international organizations is required.
- Knowledge of UNOPS procurement and financial rules and regulations is desired.
- Strong communication and ICT skills, including PowerPoint, Excel and office software packages and web-based management systems is desired.
- Work experience in developing /post conflict countries is an added advantage.
- Procurement/Supply chain - INCO Terms 2000/2010
- Procurement - Supply Chain Management
- Procurement - Vendor Management
Fluency in both written and oral English is required.
About the Organization Background Information - UNOPS
UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.