Procurement Specialist

  • Mid-level, Full-time staff position
  • Posted on 18 March 2019

Job Description

BACKGROUND:

Counterpart International is a global development organization that empowers people and communities to implement innovative and enduring solutions to social, economic, and environmental challenges. For nearly 50 years, Counterpart has been forging partnerships with communities in need to address complex problems related to economic development, food security and nutrition, and building effective governance and institutions.

POSITION OVERVIEW

The Procurement Specialist is responsible for overseeing Counterpart Headquarters and the global procurement process; standardization of policies and procurement practices across the organization; provide direct procurement support to Headquarters; integrate fraud awareness and ethical business conduct into trainings; and provide subject matter expertise in response to any allegations of fraud and misconduct in the procurement or grant-making life cycle in the assigned portfolio.

Procurement and Compliance:

  • Recommend changes to Counterpart’s procurement policies and procedures when needed;
  • Maintain Procurement Manual, develop tools, templates and job aids for procurement processes;
  • Oversee the procurement process of goods and services, including consultants, for Counterpart Headquarters;
    • Review scopes of work and/or technical specifications and solicitation documents for procurements in collaboration with the requesting team.
    • Ensure that the presentation of the solicitation meets requirements of quality assurance, delivery, and transparency;
  • Promote the maintenance of comprehensive procurement files, including solicitations, proposals, evaluations, award documents, official contracts and correspondence on all procurements, following Counterpart’s policies across the organization;
  • In collaboration with a cross-functional team, respond to reported violations of Counterpart’s policies and code of conduct within the assigned portfolio. Refer violations outside of assigned portfolio to compliance subject matter experts for action;
  • Travel to field project offices for short term technical assistance, such as during start-up, closeout or surge support;
  • Develop and/or conduct training on procurement policies, procedures, and regulatory requirements;
  • Participate in weekly GCC team meetings and support team members;
  • Assist and/or backstop other GCC team members, as needed;
  • Enhance subject matter expertise on procurement for Assistance and Acquisition;
  • Perform other duties as assigned by the COO.

Systems and Software:

  • Manage Counterpart’s blocked parties screening system and act as CPI’s subject matter expertise on Executive Order (EO) 13224;
  • Oversee and maintain Visual Compliance software and functions in collaboration with IT;
  • Act as the focal point for maintaining GCC documents in Template Central
  • Oversee, maintain and keep up to date documents on GCC and Procurement internal web-page.
  • Act as the focal point in receiving FFATA reports and upload to the subaward/ subcontracting reporting system
  • Enhance FFATA subaward reporting system and practices, as well as maintain and update reporting and compliance
  • Act as a focal point for other government reporting such as Service contract reporting and small business utilization.

Qualifications

  • A minimum of 7-8 years proven experience in a procurement management with extensive experience with USAID rules and regulations on procurement, to include 2 CFR 200/700; 22 CFR 228 and or FAR AIDAR;
  • A Degree in Procurement, Accounting, Business Administration, International Development or related field;
  • Field experience in a developing country or equivalent experience;
  • Ability to problem solve and think critically and work independently and manage projects;
  • Excellent communication skills in English language (written and oral);
  • Ability to plan and organize a substantial workload that includes complex, diverse tasks, and responsibilities;
  • Demonstrated credibility with colleagues and stakeholders at all levels of an organization;
  • Competent level skills in core IT applications, particularly MS Office

About the Organization

Counterpart International helps people build better lives and more durable futures, community by community. We equip individuals, organizations and communities-our counterparts- to become solution creators in their own families, communities, regions, and countries. We work with them in some of the world’s most challenging places to tackle social, economic, environmental, health and governance issues that threaten their lives and undermine their futures. For more information on Counterpart, please visit our website at www.Counterpart.org

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